Loading...
1965 04 14 CC Minutes, Special3040 MINUTES OF THE SPECIAL MEETING OF THE CITY COUNCIL OF THE CITY OF BAYTOWN April 14, 1965 The City Council of the City of Baytown, Texas met in special session on Wednes- day, April 14. 1965 at 6:30 p.m. in the Council Room of the Baytown City Hall with the following members in attendance: * Robert Barnes David Clark Councilman Councilman Kenneth E. Badgett Councilman A. M. Braswell Councilman M. E. Lively Councilman J. C. Huron Councilman C. L. Liggett Re.tiring Mayor Seaborn Cravey Incoming Mayor Fritz Lanham City Manager Edn a Oliver. City Clerk Absent: George Chandler City Attorre y The meeting was called to order by Mayor Liggett, the Invocation was offered afterwhich the following business was transacted: Bids - Water Main on Baker Road to Serve New Hiah School Bids were tabulated on the installation of a 10 -inch water main to serve the new high school on Baker Road; the proposals follows: A. C. Pipe Cast Iron Pipe Bidder Total Proiect Bid Total Protect Bid - Alt. Bayshore Constructors, Inc. $10,856.75 $14,388.30 _ Buddy Warren Company, Inc. 11,326.28 13,239.48 Brayton Construction Co. 11,581.00 14,580.50 Brown & Root, Inc. 13,133.55 16,745.25 City Manager Lanham recommended that the low bid of Bayshore Constructors, Inc. be accepted as it will tie -on to asbestos - cement pipe at Baker Road and again at Massey- Tompkins Road and North Main. Councilman Badgett moved to accept the low bid of Bayshore Constructors, Inc for A. C. proposal of $10,856.75. Councilman Lively seconded the motion. The vote follows: Ayes: Councilmen Clark, Badgett, Braswell. Livdy and Huron Mayor Liggett Resolution - Canvassing Election Returns and Declaring Results of Election The City Council canvassed the returns of the General Municipal Election held April 6. 1965 by verifying the election totals of the eleven precincts and the absentee machine at city hall as submitted by the election judges. The City Manager then introduced and read a resolution declaring the results of the election, fining that notice was duly held and the returns made by the proper officials in accordance with the laws of the State of Texas. Councilman Lively moved to adopt the resolution as read. Councilman Badgett seconded the motion. The vote follows: Ayes: Councilmen Clark, Badgett. Braswell, Lively and Huron Mayor Liggett Nays: None The Caption of the Resolution follows: 3041 RESOLUTION NO. 73 A RESOLUTION CANVASSING THE RETURNS OF THE REGULAR MUNICIPAL ELECTION HELD WITHIN THE CITY OF BAYTONW ON THE 6TH DAY OF APRIL, 1965, FOR THE PURPOSE OF ELECTING A MAYOR FROM THE CITY AT LARGE; AND THREE COUNCILMEN FROM THE RESPECTIVE DISTRICTS.NOS. 2,3, AND 6, DECLARING THE RESULTS OF SAID ELECTION; FINDING THAT THE NOTICE OF SAID ELECTION WAS DULY AND PROPER- LY HELD AND THE RETURNS THEREOF MADE BY THE PROPER OFFICIALS IN ACCORDANCE WITH THE LAWS OF THE STATE OF TEXAS. Oath of Office Administered - Mayor Cravey and Councilman Clark Corporation Court Judge Barney L. Ward administered the Oath of Office to Seaborn Cravev as Mayor and David L. Clark as Councilman from District No. 2 for the two ensuing years. Congratulations Outgoing Mayor C. L. Liggett expressed employees and citizens of Baytown for t ing his tenure of service as Mayor of t appreciation, Mayor Cravey presented Dr Council and Baytown citizens - for the past two years. Proclamation Yourth Fair Week were extended to the new city officials. his appreciation to the City Council, City he cooperation and support extended him dur- he City of Baytown. As an expression of Liggett with a watch, a gift from the service rended the community during the As his first official act as Mayor of Baytown, Mayor Cravey proclaimed the week of April 19 -24 Baytown Youth Fair Week on request of Roy Baker, publicity chairman. Ordinance - Ordering Special Election Councilman Badgett moved to adopt be held on the 1st day of May for the 3 and 6, respectively. Councilman Liv, Ayes: Councilmen Clark, Badgett, Mayor Cravey Nays: None - May is t an ordinance calling a special election to purpose of electing a councilman from Districts ely seconded the motion.. The vote follows: Braswel.l, Lively and Huron The caption of the ordinance follows: ORDINANCE NO.. 747 AN ORDINANCE ORDERING A SPECIAL ELECTION TO BE HELD ON THE 1ST DAY OF MAY, 1965, FOR THE PURPOSE OF ELECTING A COUNCILMAN FROM DISTRICT NO. 3, AND A COUNCILMAN FROM DISTRICT NO. 6, PROVIDING FOR ELEC- TION OFFICERS; DESIGNATING THE PLACES AND MANNER OF HOLDING SAID ELECTION; PRESCRIBING THE HOURS AND PROVIDING FOR THE POSTING AND PUBLICATION OF NOTICE. • Councilman Barnes arrives at meeting. Drawing - Candidates Position on Ballot The drawing was conducted for the.four (4) candidates position on the May 1st election ballot and the results were: District No. 3 Kenneth E. Badgett Don M. (Donnie) Hullum District No. 6 Raymond T. Donnelly M. E. (Earl) Lively M Interview Architects - Construction of City Hall - Proposals The Council agreed upon a ten (10) minute time limit to hear the proposals of the two architects and five (5) engineering firms seeking contracts with the City of Baytown for the implementation of the City's Capital Improvement Program. The archi- tects were to confine their proposal to the construction of the City Hall but the engineering firms, all phases of the issue. The first architect to be heard was James A. Davis, 401 West Defee Street. He introduced members of his staff who are professionally trained in architecture, all five are college graduates, three are regis- tered Architects, and all have experience in the field beyond the college level; also, submitted brochures of the Lee College Vocational Techinical building and the Robert E. Lee High School Science Building showing the firm's ability and experience in planning and coordinating one building in a mass with others, coordinating utilities, drives, planting, site development, and other phases of construction. Regarding fees, he stated his fees would be based upon the minimum fee schedule of the American Institute of Architects. In October, 1964, the schedule for the standard minimum fee for construc- tion of a city hall was 7% of project construction cost; of this fee, three and one -half (.%%) percent will be paid to sub - engineers. Lowell Lammers, the second architect, submitted a brochure requesting that his firm be retained by Contractural Agreement for the design and construction development of the entire Community Center Site. The complete architectural services would include financial and site analysiss; operational and building programming; building planning and design; and construction management.. In certain areas of the work, specialized pro- fessionals will be retained. Generally these include Electrical, Mechanical, Structural and Site Engineers. Landscape Architects, Acoustical and Interior Design.Consultants are retained on a contingent fee basis. The firm would advertise for and secure bids and proposals from reputable and financially reliable contractors who have the ability to post bid and completion bonds. Relative to compensation, the City and the firm of Lowell Lammers presently have an Agreement for the construction of a Community Center which calls for the basic architectural services.to be performed at 6% of the construc- tion cost for work let on a lump sum single contract; the fee will be the same for the construction of the City Hall. After hearing both presentations, a secret vote was taken and Lowell Lammers was.selected as the firm to act as architects in the construc- tion of the city hall. Interview Enaineerina Firms Bernard Johnson Engineers, Inc.. was the first to present an engineering proposal to provide engineering services for the proper completion of the proposed Bond Program. An experience record was submitted with a listing of references should the City Adminis- tration desire to investigate further. It is the policy of the firm to use local qualified firms in its conduct of work; have had experience in public approved programming; have in -house and on -board every discipline of engineering and planning service; management oriented service, including control by job path techniques as well as financial aid guidance. The lastest Manual of Professional Practice for Engineering Service will serve as a guide for the fees, however, the firm proposed to give the City cash credit for any fees due the firm by virtue of the work performed heretofore; total possible fee credits amount to $16,600. Also. it was suggested that separate fees be negotiated for the different portions of the work in order for the city to take maximum advantage of complexity and duplication of facility factors. A. J. Busch, Jr., owner of the Busch Engineering Company, submitted his proposal to enter into contract with the City of Baytown to provide engineering services for the completion of the proposed improvements. He presented a brochure with a proposal for the proposed appraisal of the city's water and sanitary sewer system at a total fee not b exceed $2,000; should the City undertake a pressure analysis, he recommended the City negotiate with the firm of "Pit -O -Meter and Associates of New, York" as they were specialists in the field. The engineering fee proposed is the minimum recommended fee as set forth in Schedule of Charges in the "Manual of Professional Practice, General Engineering Practice ". Inspections, however, will be an added cost, on a per diem basis. 3092 Interview Engineerina Firms - continued W. D. Broyles, for Pace Engineers, Inc., submitted a proposal to provide engineer- ing, drafting and surveying services for the work being contemplated as the first phase of the bond program recently adopted by the voters of the City of Baytown. The staff of Pace Engineers compreises forty persons who are well experienced in their fields and take pride in providing quality engineering services. In his presentation, Mr. Broyles stated that the firm would like to be considered for all of the engineering, however, it would accept and carry out the eigineering on any one or more phases of the whole program. He presented a Fee Basis I and Fee Basis II Schedule. Under Basis I, the7 services covered art as listed in the TSPE Manual on Design Type Projects, Services and expenses not included by this basic design fee are included in Fee Basis II which Is a per diem or hourly charge. Mr. Collie, for the firm of Turner & Collie Consulting Engineers, Inc., reviewed a proposal to provide engineering on Phase No. 1 of the Bond Program. He stated that the Firm was comprised of engineers who are specialists in the field of Municipal engineering. He presented a brochure listing the principals of the firm, the civil engineers, structural, sanitary and mechanical engineers with other key personnel such as planners, draftsmen, inspectors, etc. Also, a listing of the present activities of the firm, the name and type of project, location and estimated cost. The firm would accept any part of the engineering the council.should designate to it. The fee is the minimum recommended fee as set forth in Schedule of Charges in the Manual of Professional Practice, General Engineering Practice.. William C. Walsh, of the firm of Walsh & McLaren, Angleton, Texas, submitted his proposal $r professional engineering services in connection with the Bond Program. He stated that his fees would be based on the latest Manual of Profession Practice for General Engineering Service as published by the Texas Society of Professional Engineers, Austin. If his firm is selected they will open and maintain an office in Baytown for the duration of the project. If the pressure study is made on the exist- ing and proposed water exensions this fee will be deductible in full from their fee when the Capital Improvements Program is carried out. He listed work which had been done by the firm, should the council want to make inquiries. At the conclusion of the Interviews, the Council decided to postpone the selection of an engineering firm until a later meeting. File Cabinet - Mayor Cravev The council approved the purchase of a filing cabinet for Mayor Cravey. He pro- posed to return the cabinet to the city at the conclusion of his tenure of service with the city. Adiournment Councilman Badgett moved for the meeting to adjourn. Councilman Lively seconded the motion. The ayes were unanimous and the Mayor declared the meeting adjourned. Edna Oliver, City Clerk