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1964 02 27 CC Minutes1992 , MINUTES OF THE REGULAR MEETING- - OF THE CITY COUNCIL OF THE CITY OF BAYTOWN February 27, 1964 The CityCCouncil of the City of Baytown, Texas met in regular session on Thurs -. day. Febrnary,27. 1964 at 6 :30 p.m. in.the,Council Room of the Baytown City Hall with the following members in attendance: Seaborn Cravey Councilman Kenneth E. Badgett . Councilman Velma J. Ansley Councilman M. E. Lively Councilman J. C. Huron Councilman C. L. Liggett, M. D. Mayor Fritz Lanham City Manager .George Chandler . City Attorney Edna Oliver City Clerk The Mayor called the meeting to order,.the Invocation was offered afterwhich the City Clerk was instructed to read the minutes of the regular meeting of February 13. The minutes were corrected as follows: "Declare Vacancv: The vote follows: Ayes: Councilmen Cravey, Badgett. Lively and Huron - Mayor Liggett - Nays: Councilman Ansley ". Councilman Ansley moved to approve the minutes as corrected. Councilman Huron seconded the motion. The vote follows: Ayes: Councilmen Cravey, Badgett, Ansley. Lively and Huron Mayor Liggett Nays: None Bids - Pickup Trucks and One -ton Truck Two bids were received'on the advertisement for quotations on two pickups and one 1 -ton truck. They are tabulated as follows: Item 6 1 Item • 2 Item e 3 Kemp 6 Tony - International 3/4 ton PU 1799.00 3/4 ton PU $1799.00 1 -ton $2190.00 Less trade -in 1 50.00 Less trade -in 100.00 1749.00 $1699.00 Thad Felton - Ford 3/4 Ton.PU $1821.30 3/4 Ton PU, $1821.30 1 -ton $2113.03 Less Trade -in 50.00 Less Trade -in 1771.30 $1746.30 . City Manager Lanham passed out copies of the tabulation which indicated that Kemp & Tony Equipment Co. was low bidder on the two pickups and Thad Felton low on the 1 -ton stake bed truck. There was some question as to whether the International trucks bids met the specifications and this was discussed briefly afterwhich. Councilman Cravey moved to award the contract to supply the two pickups and the one 1-ton truck to the low bidders; Thad Felton for the flat bed 1 -ton truck, Kemp & Tony International for the,xwo pickups contingent upon a thorough inspection revealing that they do meet the specifications as.set forth in the bid invitation. Councilman Badgett seconded the motion. Some further discussion was heard before Mayor Liggett called for the vote on the above motion and second. The vote follows: Ayes: Councilmen Cravey, Badgett. Ansley and Lively Nays: Councilman Huron and Mayor Liggett City Manager Lanham pointed out that the bids exceeded the budgeted item. He will prepare a transfer resolution to provide fonds to cover the entire cost at a later date. 1993 Bids - Mater Line Extension - Highway 146- Mckinney. Singleton, Crosby C. B. Roads Bid proposals for the extension of water mains along Highway 146, Bob Smith, Crosby -Cedar Bayou. McKinney and Singleton Roads are listed as follows-: A. J. Busch, Jr., local engineer, submitted a breakdown-on the several bids as to each item and pointed out that J. & W. Construction Company was the low bidder on both the base proposal, using cast iron-pipe and the alternate proposal using cement asbestos pipe; it was his recommendation that the alternate proposal of $43,481.54 be accepted and the contract be awarded J. & W. Construction Company on the basis of the alternate proposal. It was thought that G. G. Ross Constructors was the low bidder at the time the bids were opened but a $3,600 error was found by Mr. Busch when the unit price break -down was verified. The extension was not made on the Item of twenty -one fire hydrants. Mr. ,Ross was informed of the error and admitted his failure to make the proper extension. Councilman Badgett moved to accept the recommendation of the engineer and the alternate bid of J. & W. Construction Company in the amount of $43,481.54 be accepted. Councilman Lively seconded the motion. The vote follows: Ayes: Councilmen Bedgett, Cravey and Lively Mayor Liggett Nays: Councilmen Ansley and Huron Petitions - Civic Center - Mike Gillette Mike Gillette, spokesman for the Key Club of Robert E. Lee High School, presented petitions showing evidence of the drive which the youth of Baytown has started for a civic center which is thought to be a necessity for the future growth and development of Baytown. In the past a civic center was furnished by Humble Oil S Refining Company -hut since the termination of the building the youth and senior citizens of Baytown have been without adequate recreation and meeting facilities. He pointed out that facilities of this nature are not-the responsibility of Humble Company but of the City of Baytown and-since such facilities have not been available for the past two and one -half Years. it is possible-that such may be the case for the next decade if the youth does not let its intentions be known. At present the youth of Baytown must travel to Pasadena of Houston for.recreational facilities and some may never be able to enjoy the facilities to Baytown should such be approved, but many are willing to unite their efforts in an effort to promote such a center for the City of Baytown. The completion of such a project can be completed without political strife. Texas City has provided such facilities and when industry seeks a place to.locate, it will look for a progressive comminity which offers excellent educational and community facilities. The petitions contained the signature of 8,000 civic minded citizens of the community and he respectfully asked the Council to appoint a committee consisting of civic leaders, members of the Chamber of Commerce. and other interested persons who will be responsible for determining plans and acquiring an accurate cost estimate. After this is done he asked for a bond issue to be called if necessary to obtain the funds for construction of the building. Others speaking on behalf of the proposal were Joy Saxon, Mr. Smith, John Wheller and others. afterwhich Councilman Ansley moved to accept the petitions as submitted by Mike Gillette. Councilman Lively seconded the motion. The vote follows: Ayes:. Councilmen Cravey, Badgett, Ansley, Lively and Huron Mayor Liggett Nays: None Base Proposal Alternate Proposal G. G. Ross Company J759,995.60 966,368.25 McKinney Brothers 54.150.85 44.583.65 B. & S. Properties 70,892.10 59.760.70 John Q. Trimm Company 60,568.25 51,366.25 English Construction Company J: & V. Construction Company 62,076.00 52,915.79. 51,041.00 43.481.54 Bayshore Constructors Company 56,353.50 47,357.65 A. J. Busch, Jr., local engineer, submitted a breakdown-on the several bids as to each item and pointed out that J. & W. Construction Company was the low bidder on both the base proposal, using cast iron-pipe and the alternate proposal using cement asbestos pipe; it was his recommendation that the alternate proposal of $43,481.54 be accepted and the contract be awarded J. & W. Construction Company on the basis of the alternate proposal. It was thought that G. G. Ross Constructors was the low bidder at the time the bids were opened but a $3,600 error was found by Mr. Busch when the unit price break -down was verified. The extension was not made on the Item of twenty -one fire hydrants. Mr. ,Ross was informed of the error and admitted his failure to make the proper extension. Councilman Badgett moved to accept the recommendation of the engineer and the alternate bid of J. & W. Construction Company in the amount of $43,481.54 be accepted. Councilman Lively seconded the motion. The vote follows: Ayes: Councilmen Bedgett, Cravey and Lively Mayor Liggett Nays: Councilmen Ansley and Huron Petitions - Civic Center - Mike Gillette Mike Gillette, spokesman for the Key Club of Robert E. Lee High School, presented petitions showing evidence of the drive which the youth of Baytown has started for a civic center which is thought to be a necessity for the future growth and development of Baytown. In the past a civic center was furnished by Humble Oil S Refining Company -hut since the termination of the building the youth and senior citizens of Baytown have been without adequate recreation and meeting facilities. He pointed out that facilities of this nature are not-the responsibility of Humble Company but of the City of Baytown and-since such facilities have not been available for the past two and one -half Years. it is possible-that such may be the case for the next decade if the youth does not let its intentions be known. At present the youth of Baytown must travel to Pasadena of Houston for.recreational facilities and some may never be able to enjoy the facilities to Baytown should such be approved, but many are willing to unite their efforts in an effort to promote such a center for the City of Baytown. The completion of such a project can be completed without political strife. Texas City has provided such facilities and when industry seeks a place to.locate, it will look for a progressive comminity which offers excellent educational and community facilities. The petitions contained the signature of 8,000 civic minded citizens of the community and he respectfully asked the Council to appoint a committee consisting of civic leaders, members of the Chamber of Commerce. and other interested persons who will be responsible for determining plans and acquiring an accurate cost estimate. After this is done he asked for a bond issue to be called if necessary to obtain the funds for construction of the building. Others speaking on behalf of the proposal were Joy Saxon, Mr. Smith, John Wheller and others. afterwhich Councilman Ansley moved to accept the petitions as submitted by Mike Gillette. Councilman Lively seconded the motion. The vote follows: Ayes:. Councilmen Cravey, Badgett, Ansley, Lively and Huron Mayor Liggett Nays: None 1994 The Council expressed great/ interest in the proposal but felt that rather than draft committee members, each group should be contacted and asked for a volunteer representative. Councilman Ansley suggested that the contact for volunteers should be made by letter and it was agreed that Mayor Liggett should act as lidson in this matter, Councilman Cravey moved for the council to go on record as officially approv- ing this request and thanking the group for its keen interest in the progressive development of Baytom; to assure them by vote that the present council members pledge themselves to proceed with their part of the plan with prudent haste. Councilman Lively seconded the motion. The vote follows: Ayes: Councilmen Cravey, Badgett, Ansley, Lively and Huron Mayor Liggett Nays: None County Assistance - Storm Sewer Installation - Pruett City Manager Lanham reported that he had contacted V. V. Ramsey, County Commissioner relavtive to assistance in covering a Harris County Flood Control Ditch crossing the property of R. H. Pruett abutting West Gulf Street, It Was proposed that the City and Mr. Purett share equally.in the cost of the pipe and the county use its equipment and.manpower in laying the pipe and covering the ditch. Mr. Ramsey had agreed to the proposal of laying and covering the storm sewer; this will make the city's cost $1,942.00 as its pro rata share of the 257 feet of 60' storm sewer pipe. Councilman Ansley moved to proceed with plans for the installation of the sotrm sewer tile across the Pruett porpoerty, as per participation agreement. Councilman Badgett seconded the motion. The vote follows: Ayes: Councilmen Cravey, Badgett, Ansley, Lively and Huron Mayor Liggett Nays: None Committee Resorts Councilman Huron speaking for the,Traffic Committee asked that work be started on an approved parking lot behind Tyler Cafe. The Traffic Committee had received council approval for the.'ddvelopment of such a parking area several months ago but the stork has not started. Also, to complete the topping of a shoulder abutting the First Baptist Church property on Kentucky and strip for parking. An estimate cost on the projects will be compiled and presented at the next regular•meeting. Councilman Huron also reported on the work which is being done by the Airport Committee to promote and develop a plan to build a municipal airport in Baytown. The committee is still investigating the many factors to determine the most feasible plan to recommend to the council. Mr. Bracefield, President of the First National Oank, informed the council that recently two incidents had occured which impressed him with the definite need of a Municipal Airport to serve Baytown rather than have to use the field at La Porte and surrounding areas. He encouraged the council to give deligent Andy to the possibility of providing funds for the construction of a Baytown Municipal Airport. Upon recommendation of Councilman Huron, Dr. W. 0. Finch was appointed as a member to serve with Mr. Huron and others on the Airport Committee. Mr. Bracefield was also named as a member and graciously accepted the appointment. Park Committee Recommendations Councilman Cravey moved to accept the following recopmendations of the Park Committee and to take affirmative action on each request. The recommentdations, to- wit: 19 Named Craigmong- Ponderosa Park - McElroy Memorial Park 2. Recommended concession rights to McElroy Park be put out on bid 3. Accept offer of Baytown LuLAC Council 8227 for 1 -year lease on Humble Street Park 4. Playground equipment for Craigmont, Milner, Proposed Park on Humble Street and Roseland Pavilion, grass seed and swing seats Kentucky Street Park 5. Council earmark $2,000 for C•alf Hill for installation of water lines, rest rooms etc. 1995 Councilman Lively seconded the motion. The vote follows: Ayest Councilmen Cravey, Ansley, Badgett, Lively and Huron Mayor Liggett Nays: None Audit Committee Councilmen Lively and Cravey were appointed as members of.the Audit Committee by Mayor Liggett. Request F. A. Richardson - Assistance Development Eva Maude, Section 5 A. J. Busch, Jr., local engineer, submitted a request from F. A. Richardson, local developer, for some assistance in the development of Section 5, Eva Maude Subdivision. The request consisted of installing the culvert and pave the approach to James Bowie Drive; 2) extend.the 6" water main on James Bowie Drive to his property line; and 3) pave the extension of Mockingbird Lane a distance of 120 feet as required by the Baytown Planning Commission. An estimate, prepared by City Engineer Morton, gave a cost of $2,834.00 to the city for materials only. It was the opinion of Councilman Cravey that since the present council had repealed Resolution No. 7 which was passed by the former City Council on January 24, 1%3 permitting the City Council to aid and assist developers in the development of their subdivision this assistance could not be legally given if the council so desired. However, others felt that each case could be reviewed on its own merits without violation of the Charter. The request was thoroughly discussed, each item reviewed, afterwhich Councilman Huron moved to grant the subdivider his request as outlined. Councilman Lively seconded the motion. The vote folbws: Ayes: Councilmen Huron and Lively Nays: Councilmen Cravey, Ansley, Badgett Mayor Liggett Since the council agreed to table the request, for further study, the Subdivision Committee, composed of Councilman Lively and-Councilman Badgett, who is replacing former Councilman Cook, will make a thorough study of the Subdivision Ordinance and meet with the Planning Commission from time to time for discussion and review. 7 Final Payment - John 0. Trimm - Water Line Garth and Baker Roads Councilman Ansley moved to approve final payr.hent'to John Q. Trimm Construction Company for the extension of a 10' water line down Garth and Baker Roads from Ridge- wood Subidision to Lakewood in the amout of $6.065.60. Councilman Badgett seconded the motion. The vote follows: Ayes: Councilmen Cravey, Badgett, Ansley, Lively and Huron Mayor Liggett Nays: None Plans for Animal Shelter City Engineer Morton submitted for an animal shelter which is to be constructed near the West Main Disposal Plant. The city crews will lay the slab, build roads, and other relating construction. The only portion to be let to bids will be the labor on the walls and the roof. Councilman Ansley moved to accept the plans as presented and to proceed with request for bid proposals on the construction of the animal shelter. Councilman Badgett seconded the motion. The vote follows: Ayes: Councilmen Cravey, Badgett, Ansley, Lively and Huron Mayor Liggett Nays: None 1946 Appointment - Two Members Library Board By request of the Baytown Advisory Library Board, Councilman Lively moved to dew action on the appointment of two members to the Library Advisory Board at this meeting; the Library Board to be permitted to suggest names of competent persons who are qualified to serve on the Library Advisory Board; these to be reviewed by the City manager and he will make recommendations for appointment subject to final approval by the Council. Councilman Badgett seconded the motion.. The vote follows: Ayes: Councilmen Cravey, Ansley, Badgett, Lively and Huron Mayor Liggett Nays: None Ash - Status Report - City Planning Protects Mr. J. Nelson Ash, a representative of Bernard Johnson Engineers, Inc., of Houston gave a status report on the progress of the city planning. Be has met with the Planning Commission and much work has been done in the field of review and understudy of the Subdivision Ordinance. He has met with the Port Committee and compiling figures needful for the survey; has completed land use survey of the entire city in the planning area; mapping survey approximately one - fourth complete; working with the State Highway department to secure aerial photographs to coordinate with the base mapping; have com- pleted a study of the housing conditions and the sewer and water works study is presently progressing rapidly. The survey-has been completed in the downtown area and in about 2 -weeks a parking survey will be conducted and as.the first reports start to come in on the aforementioned work, Mr.. Ash will bring them to the council. Street Improvement - Proposed The City manager was instrucbd to have estimates of cost prepared on streets throughout the entire city in order for the council to take definite action on an improvement program; to take bids and let contracts as long as funds are available for such improvement. The City Engineer was asked to prepare a recommendation for type material to use in the patching of streets and the manner in which they should be re- paired. Purchase Trucks - Civil Defense City Manager Lanham reported that some trucks have been purchased by Mr. Hickerson Director of Civil Defense, from Texas surplus Property Agency for Civil Defense purposes. He asked Mr. Hickerson to furnish the council with details. He reported that the pur- chases were made at 7Y&% acquistion costs which was a vast savings, truck, trailers, etc. Mr. Lanham pointed out that the Agency has equipment which could be used in other de- partments of the city as well as Civil Defense. The Council has budgeted $5,000 for the punccase of a water truck and the agency has such a truck in stock. He asked for per- mission to negotiate with the Agency for such a track which would be available for Civil Defense purposes. The Council gave its approval. Reappointment - Louis B. Huabes - City Health Officer Councilman Ansley moved to approve the reappointment of Louis B. Hughes, M. D. to the post of City Health Officer for the two ensuing years beginning Marchl, 1964. Councilman Badgett seconded the motion. The vote follows: Ayes: Councilmen Cravey, Badgett, Ansley, Lively and Huron Mayor Liggett Nays: None 1997 N. J. Conway - Claim Lost Cow - Request City Pay Mr. N. J. Conway met with the council - gave a detailed report on his recent loss of a cow when several cows strayed from .a leased pasture because:a gate was left open by intruders. All but one of,the cows was recovered; this one went through a fence into the pasture of Truby James when it was chased by the city's Humane officer. Mr. Conway stated that he had talked with Mr. James and was promised the return of the animal when foupd.. To date he has not recovered the cow and is now asking the city for $135.00 as payment for the loss. After hearing Mr. Conway, Councilman Badgett moved to grant the loss of $135.00, in behalf of the claim that Mr. Conway has against the city. Councilman Cravey suggested that Mr. Conway file, through the courts.since the court is empowered to make decisions on such matters after hearing all'the facts but it was learned that the costs for filing through the courts would exceed the price asked for the cow. Councilman Cravey then seconded the motion of Councilman Bedgett. The roll call vote follows: Ayes: Councilmen Cravey, Badgett and Lively Nays: Councilmen Ansley and Huron Mayor Liggett Miscelleanous The council agreed to give some thought to the possible sale of the 4 -acre tract of land owned by the city abutting upon North Main Street after a realtor had approached the city manager on the question of sale. The City Attorney, will prepare an ordinance, for cougcil,perusal, on the placing of signs, placards, etc. on utility poles. The City Attorney will furnish the Police Department with copies of the State Law regulating littering and the department will be instructed to enforce such restrictions. The City Manager was instructed to move a building and erect a,fence across city owned property abutting upon Lee Drive as soon as possible. The City Clerk was instructed to make an attempt to locate a brochure on the recommendations of the 1956 Planning Commission in relation to park development, city impm vement, etc. AAdl ou_nt Councilman Badgett moved for the meeting to adjourn. Councilman Cravey seconded the motion. The ayes were unanimous and the Mayor declared the meeting adjourned. Edna Oliver, City Clerk