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1962 04 26 CC MinutesMINUTES OF THE REGULAR MEETING OF THE CITY COUNCIL OF THE CITY OF BAYTOWN April 26, 1962 The City Council of the City of Baytown, Texas met in regular session on Thursday, April 26, 1962, in the Council Room of the Baytown City Hall with the following members in attendance: Absent: Seaborn Cravey Councilman C. A. Hansen Councilman Velma J. Ansley Councilman J. C. Huron Councilman James M. Bryan Councilman W. L. Ward Mayor Pro Tem J. B. LeFevre City Manager George Chandler City Attorney Edna Oliver City Clerk Al Clayton Mayor Mayor Pro Tem Ward called the meeting to order, the Invocation was offered, afterwhich, the City Clerk was instructed to read the minutes of the two previous meetings. Councilman Hansen submitted the following corrections to the minutes: April 11th) - Joint Elections - City and School District - "If this is found to b polls." Rescind Action - Sale of Water Well Site on North Main - "Due to some change in the recent water samples, the Council agreed to rescind its action of March 22nd on the sale of the North Main Street acreage as the water well, pres- ently drilled on the site, seems to be of the same quality as any new well which will be drilled in the future." Church Site - Open Green Street - "The church is presently located on a 75 x 100 tract." Repairs to Jail Building - "Council- man Ansley moved to award the plumbing contract to Bayshore Plumbing Company for $966.50." (April 17th) - Baytown Nuclear Defense Committee - "Councilman Hansen moved to accept the report of the Baytown Nuclear Defense Committee and instructed them to proceed with olans to Dresent its report to the School nuclear defense program: to endorse" Councilman Ansley moved to approve t minutes of the April 11th and 17th meetings, as amended. Councilman Huron seconded the motion. The vote follows: Ayes: Councilmen Cravey, Hansen, Ansley, Huron, Bryan Mayor Pro Tem Ward Nays: None - Subdivision Develonment - City Attorney Chandler introduced Mr. C. T. Staples, who owns property lo- cated in Chambers County but within the five -mile radius controlled by the City of Baytown's Subdivision Ordinance. He stated that Mr. Staples has request that the City Council waive its restrictions so that he may develop the tract accord- ing to the rules and regulations of Chambers County. The Council has relaxed its control on three or four different occasions but the question has always been con- troversial as it is possible to build up a substandard area within the five mile radius. After some discussion, the Council agreed to refer the request to the Sub- division Committee for study. It will be provided with all information pertinent to the request in order to complete its study and submit recommendations for approval or rejection of the request to waive the City of Baytown Subdivision restriction in favor of Chambers County rules and regulations. Discuss - Contract - Open Oak Street City Manager LeFevre reported that the City has received a copy of the contract document from the Southern Pacific Railroad for the opening of Oak 1744 T9, 11 V, 1745 Street to intersect with Gentry Drive. The Council has authorized and the City will pay $729.00 for the relocation of the team track, however, he pointed out that the Council should be made aware of one requirement of the instrument which reads: "The City upon said extension of Oak Street over and across herein des- cribed parcel of find will not object to or impede the closing of the existing driveway on and across railroad property on the north side of said main tract extending from Oak Street to Carnegie Street and the City will assist the Rail- road with whatever authority it may have to present the public from using this driveway." City Attorney Chandler explained that this paragraph does not obligate the City in any manner as the dispute is between the School and Railroad and the City only agreed to do whatever it can lawfully. -There is nothing the City can do lawfully, as the property involved does not belong to the City. After some discussion, Councilman J. 14. Bryan and City Manager LeFevre were appointed as a committee to go before the School Board and present the Oak Street crossing problem as it presently exists in order to find out the atti- tude of the School Board toward the possibility of straightening- Gentry Drive by dedication of a street right -of -way on school property. If the School Board rejects every approach, the City may want to condemn the­ railroad property rather than execute a contract which may not legally involve the City, but morally it will be a party to the conflict between the railroad company and the school to close the old team track from the intersection of Oak Street to Carnegie Street. Resolutions - Transfer Funds The City Manager introduced and read the following resolution: A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF BAYTOWN AUTHORIZING THE CITY MANAGER TO TRANSFER EIGHT HUNDRED NINETY SEVEN DOLLARS AND FIFTY -NINE ($897.59) CENTS FROM THE COUNCIL CONTINGENCY FUND TO BUD- GET CLASSIFICATIONS 102 -7 -8 AND 102 -7 -9. BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF BAYTOWN, TEXAS: THAT the City Council of the City of Baytown resolves that the City Manager be authorized to transfer Eight Hundred Ninety Seven Dollars and Fifty Nine ($897.59) Cents from the Council Contingency-Fund to the following budget classifications, to -wit: Classification 102 -7 -8 $ 497.59 To pay H. Zindler & Associates Classification 102 -7 -9 $ 400.00 To pay Civil Service Director - Remainder of Year Total $ 897.59 INTRODUCED, READ and PASSED by the affirmative vote of a majority of the City Council on this 26th day of April, A.D., 1%2. Is/ W. L. Ward W. L. Ward, Mayor Pro Tem. ATTEST: /s/ Edna Oliver Edna Oliver. City Clerk Councilman Bryan moved to adopt the resolution as read. Councilman Ansley seconded the motion. The vote follows: Ayes: Councilmen Cravey, Hansen, Ansley, Huron, Bryan Mayor Pro Tem Ward Nays: None The City Manager introduced and read the following resolution: M 1746 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF BAYTOWN AUTHORIZING THE CITY MANAGER TO TRANSFER, WITHIN THE GERNERAL FUND BUDGET, CERTAIN FUNDS FROM ONE CLASSIFICATION TO ANOTHER CLASSIFICATION. BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF BAYTOWN, TEXAS: THAT the City Council of the City of Baytown, Texas hereby resolves that the City Manager be authorized to transfer within the General Fund Budget the following items and - classifications, to -wit: HEALTH DEPARTMENT From: 501 -10 -4 Capital Outlay, Motor Vehicle $350.00 To: 501 -5-4 Maintenance, Motor Vehicle $350.00 From: 501 -2 -1 Supplies, Office $ 20.00 To: 501 -2 -9 Supplies, Chemical $ 20.00 FINANCE DEPARTMENT From: 105 -1 -1 Salary, Supervision $475.00 To: 105 -10 -2- Capital Outlay, Postage Meter Machine $200.00 105 -5-3 Maintenance, Office Equipment $275.00 From: 105 -2 -1 Supplies, Office $100.00 To: 105 -6 -6 Travel Expense $100.00 LAW DEPARTMENT From: 106 -7 -7 Court Costs $ 25.00 106 -6 -13 Law Library $325.00 To: 106 -5-4 Maintenance $350.00 CITY HALL From: 107 -5-2 Repairs to Office Equipment $250.00 To: 107 -5-12 Repairs to Heating & Cooling System $250.00 POLICE DEPARTMENT From: 201 -10 -4 Capital Outlay, Motor Vehicles $ 25.00 To: 201 -10 -1 Capital OUtlay, Filing Cabinet $ 25.00 From: 201 -2 -4 Supplies, Uniforms & Clothing $200.00 To: 201 -2 -7 Supplies, Radio Parts $200.00 FIRE DEPARTMENT From: 202 -1 -3 Salaries, Operations $355.00 To: 202 -1 -5 Salaries,•Overtime $355.00 INSPECTION DEPARTMENT From: 203 -2 -7 Supplies, Minor Apparatus $ 25.00 To: 203 -2 -1 Supplies, Office $ 25.00 STREET DEPARTMENT From: To: 301 -9 -8 Capital. Streets $10,000.00 301 -9 -6 Capital, Storm Sewers $10,000.00 From: 301 -1 -4 Salary, Operations $ 1.672.04 To: 301 -1 -5 Salary, Overtine $ 1.672.04 SANITATION DEPARTMENT From: 402 -1 -3 Salary. Operations $1,250.00 To: 402 -1 -5 Salary,Overtime $1,250.00 1747 INTRODUCED, READ and PASSED by the affirmative vote of a majority of the City Council on this the 26th day of April, A.D., 1962. /s/ W. L. Ward W. L. Ward, Mayor Pro Tem ATTEST: /s/ Edna Oliver Edna Oliver, City Clerk Councilman Ansley moved to adopt the resolution as read. Councilman Bryan seconded the motion. The vote follows: Ayes: Councilmen Cravey, Hansen, Ansley, Huron, Bryan Mayor Pro Tem Ward Nays: None The City Manager introduced and read the following resolution: A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF BAYTOWN, TEXAS, AUTHORIZING THE CITY MANAGER TO TRANSFER, WITHIN THE WATER FUND BUDGET, CERTAIN FUNDS FROM ONE CLASSIFICATION TO ANOTHER CLASSI- FICATION. BE ITRESOLVED BY THE CITY COUNCIL OF THE CITY OF BAYTOWN, TEXAS: THAT the City Council of the City of Baytown, Texas hereby resolves that the City Manager be authorized to transfer. within the Water Fund Budget, the following classifications, to -wit: WATER DISTRIBUTION From: 1002 710-9 To: 1002 -5-14 1002 -5-9 ACCOUNTS & COLLECTIONS From: 1003 -1 -3 To: 1003 -1 -5 SEWAGE DISPOSAL Capital, Water Mains Repairs. Fire Hydrants Maintenance, Water Lines Salary, Accounting Salary, Overtime- $ 5,000.00 95.00 4.905.00 $ 225,00 225.00 From: 1006 -4-4 Maintenance, Sanitary Sewer $ 200.00 To: 1006 -5 -2 Maintenance. Machinery $ 200.00 INTRODUCED, READ and PASSED by a majority of the City Council on this the 26th day of April, A.D., 1962. /s/ W. L. Ward W. L. Ward, Mayor Pro Tem ATTEST /s/ Edna Oliver Edna Oliver. City Clerk Councilman Hansen moved to adapt the resolution as read. Councilman Ansley seconded the motion. The vote Follows: Ayes: Councilmen Cravey, Hansen, Ansley. Huron, Bryan Mayor Pro Tem Ward Nays: None Resolution - Students' Day - City Hall The City Manager introduced and red the following resolution: 1748 A UNANIMOUS RESOLUTION OF THE CITY COUNCIL OF THE CITY OF BAY TOWN ENDORSING THE ANNUAL STUDENT DAY PROGRAM AND AUTHORIZING THE STUDENT ELECTED TO SERVE FOR HIS DAY OF ACTIVITY IN HIS ELECTED POSITION; AUTHORIZING AND DIRECTING THE MAYOR AND CITY CLERK TO EXECUTE SAME AND FOR THE CITY CLERK TO DISTRIBUTE COPIES OF SUCH RESOLUTION TO INTERESTED STUDENTS. WHEREAS, THE PRINCIPLES UPON WHICH THE GOVERNMENT OF THE UNITED STATES were founded are the surest and most dominant safeguards of individual freedom and 7 liberty; and, WHEEREAS, our community is an integral part of government being operated under a Home Rule Charter; and, WHEREAS, lessons in government are taught in our public school system and an,_annual student day program is held each year to better acquaint students with civic responsibilities and City Government; and WHEREAS, students acting in official City positions during Civic Week are selected by popular vote of the student body; and, WHEREAS, the City Administration wishes to fully cooperate with the stu- dents on THEIR DAY of City Government activities; NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF BAYTOWN, TEXAS: Section 1; That the student who is selected by popular vote of the student body is hereby authorized and directed to act in his official capacity during an- nual STUDENT DAY and the duly appointed and duly elected official s of the City of Baytown recognize,' this practice and hand to such student his authority for the High School Annual Student Day Program. Section 2: That THE HONORABLE SIDNEY MALLORY shall serve as Mayor of the City of Baytown on April 27, 1962, ANNUAL STUDENT DAY, and the members of the City Council are as follows: RICHEY CRAIG, JIMMY DUNKS, RICHARD GRESHAM, ALAN ERWIN, BUZZY MITCHELL and PAT HUDNALL. That the Department Heads appointed by said City Council are as follows, to -wit: Building Supervisor - - - - - - - - - - - - - -J. T. Stream Chief of Police - - - - - - - - - - - - - - - -Wayne Bell City Clerk - - - - - - - - - - - - - - - - - - - Judy L. Frazier City Manager- - - - - - - - - - - - - - - - -- -Jimmy Brown City Attorney - - - - - - - - - - - - - - - - - Douglas Williams City Nurse- - - - - - - - - - - - - - - - - - - Jackie Stevens Fire Chief- - - - - - - - - - - - - - - - - - -Tommy King Fire Marshal- ---=- - - - - - - - - - - - - Joe Lee Finance Director- - - - - - - - - - - - - - - -David Smith Diretor of Public Works - - - - - - - - - - - -Dan Rogers Tax Assessor - Collector- - - - - - - - - - - -Gayle Wallace Comptroller - - - - - - - - - - - - - - - - -Jody Haggard City Judge- - - - - - - - - - - - - - - - - - -Jack Jones City Engineer- - - - - - - - - - - - - - - - -Ray Goehring Sanitation Officer - - - - - - - - - - - - - - Jennifred Hederherst City Librarian- - - - - - - - - - - - - - - - -Butch Perkins INTRODUCED, READ and PASSED by the unanimous vote of the City Council of the City of Baytown, this 26th day of April, 1962. /s/ W. L. Ward W. L. Ward, Mayor Pro Tem 7 ATTEST: 1s/ Edna Oliver Edna Oliver, City Clerk Councilman Cravey moved to adopt the resolution as read. Councilman Ansley seconded the motion. The vote follows: Ayes: Councilmen Cravey, Hansen, Ansley, Huron, Bryan Mayor Pro Tem Ward Nays: None 1749 City Manager LeFevre extended an invitation to members of the City Council to meet with the group and attend the council meeting which will be held at 1:00 o'clock P.M. Street Proalects - Mayor Maintenance City Manager LeFevre asked the Council to select•a second street from those listed in the capital maintenance group as the work on Huggins Street has progress- ed to the stage of moving on to a second Street within the near future. It was his recommendation that the present contract of Brown & Root, Inc.. on Main Street improvement, be extended to include the street selected as he felt the City had received a favorable bid from the contractor on the West Main Street project and if bids are sought the work will be delayed six (6) weeks. The Council discussed the improvement of West Defee Street, Rosewood, Felton, Fourth, North Pruett, North Commerce, Market Street, from Harbor to the "Y ", afterwbich, Councilman Hansen moved to advertise for bids on hot mix asphaltic topping of West Defee, Rosewood, Felton and Market Street. from Harbor Street to the "Y "; bids to be taken separately. if necessary, to expedite the work. Councilman Ansley seconded the motion. The vote follows: Ayes: Councilmen Cravey, Hansen, Ansley, Huron, Bryan Mayor Pro Tem Ward Nays: None Fourth Street was selected as the second street to be resurfaced and re- worked under the long -range maintenance program. Work will start on this street as soon as Huggins Street is completed. The QtyManager was instructed to have an estimate prepared on the cost of improving Harbor Street, from Market to Lynch- burg Road. Delegation - City Officials - Hearing Austin, State Highway 146 Mayor Clayton, Councilmen Ward and Cravey, City Manager LeFevre and City. Attorney Chandler will represent the City of Baytown in Austin, April 30th at the hearing held in the State Highway Building. Councilman Bryan moved that the group go with-the endorsement of the City Council and customary reasonable ex- penses be reimbursed. Councilman Hansen seconded the motion. The vote follows: Ayes : Councilmen Cravey, Mayor Pro Tem Ward Nays: None Hansen, Ansley, Huron, Bryan Delay Action - Increase Budget - Executive Secretary - City Manager The Council delayed action on the request of City Manager LeFevre for per- mission to extend his budget salary of secretary to $400.00 per month. Mr. Le- Fevre explained that he needed an executive secretary so that his office may be operated more efficiently and allow him more time to deal with major problems of the City. Bids - Abandoned Property Bids on the abendoned, stolen or recovered property which has remained unclaimed for a period in excess of sixty (60) days follows: Jack Smith Auto Parts For Storage $ 2.025.00 Taylor Hunt Motors 106.00 W. A. Parks Motor-SCooter 137.50 The Council accepted the bid of W. A. Parks on the Motor Scooter and Jack Smith on the remaining abandoned property. Jack Huron - Named Health League Board Councilman Huron was named as an ex- officio member of the Baytown Health League Board. to represent the City Council, if no conflicts arise with his pre= sent schedule of duties. 1750 Approve - Nuclear Defense Committee - Speakers' Bureau Councilman Hansen reported that the Nuclear Defense Committee had requested approval from the Council for establishing a Speakers' Bureau of Twelve (12) persons to present the facts relating to the need of a Nuclear Defense Program and meeting with groups to present the program and answer questions directed to educate the public of the existing need. Councilman Hansen moved to approve the action of the Nuclear Defense Committee on their recommendation of setting up a 12 -man Speakers' Bureau for Nuclear Defense educational purposes. Council- man Bryan seconded the motion. The vote follows: 7 Ayes: Councilmen Cravey, Hansen, Ansley, Huron, Bryan Mayor Pro Tem Ward Nays: None Baldwin - President Oak Addition Civic Association - Report Councilman Cravey reported that he and Councilman Ansley had been assigned to the Reappraisal of Properties in Baytown. Their first step was to ask a pro- fessional tax evaluation firm to look at the City records and properties and give a proposal. At this time he submitted a report from G. A. Wilson & Company; this was made without comment or recommendation. They will ask for other proposals and when these have been submitted, the Council will be asked to discuss the question of reappraisal. Councilman Bryan - Report Councilman Bryan reported that he and Mr. Frost had evaluated the repairs of the present air conditioning units against the purchase of new units and found that the old units have been well kept and were well worth the repair re- quired to service them. They decided against the purchase of new air condition- ing units at this time. Also, he had met with the Graywood Civic Association and discussed the possibility of Council amending its present street lighting policy by extending the payment of metal poles standards over a 10 -year period rather than the present 5 -year schedule. The report met vith no opposition from the civic group. Street Lighting Committee - Report Councilman Hansen, spokesman for the Street Lighting Committee, reported that a meeting has been held and the proposed increase discussed thoroughly. It was the recommendation of the committee that the pay -out period on metal standards remain at the present 5-year period rather than the proposed 10 -year to encourage the installation of the more attractive standards. Too, there will be a:-higher valuation assessment in areas where the metal poles are installed; of installing street lights at churches, however, the type will depend upon the location of the church. Committee - Ashbel -Smith Property - Youth Center Mayor Pro Tem Ward presented each Councilmember with a copy of the letter received from Robert Strickland, representing the Ashbel -Smith Land Company, set- ting forth the results of a meeting with Mr. 3oe C. Ansley regarding the proposed Youth Center development. Mr. Ansley agrees to make available the necessary lands provided the company can be assured that the project will be adequately financed and the maintenance and operation of the Youth Center guaranteed. Other necessary requirements were stipulated, all of which were made by Mr. Ansley without the approval of the Board of Directors. It is the opinion of Mr. Strick- land, however, that the Directors will follow the recommendations of Mr. Ansley. It will be necessary for the City to make a study of the acreage needed and submit one or more proposals for the Directors' consideration. Appreciation Certificate Mayor Pro Tem Ward submitted a drawing of an Appreciation Certificate, for Council approval, to present to appointees who serve the City, without pay, by appointment of the Council. The Council agreed upon the Certificate, however, Mayor Pro Tem Ward ms asked to investigate the cost of a bronze type plaque in conjunction with the Certificate. 1751 Miscellaneous The Street Lighting Committee will study the proposed lighting of the Alexander Drive and Highway 146 intersection. The City Manager was instructed to have cost estimates and drawings pre- pared on the installation of fire hydrants at Robert E. Lee High School. These drawings and estimates will be presented to the School Board by Councilman Bryan and City Manager Le Fevre in conjunction with the Oak Street Crossing. The City Manager was instructed to review the intake of surplus funds and projects plans to divert most of the surplus into the street maintenance program. Adjournment Councilman Ansley moved that the meeting be adjourned. Councilman Cravey seconded the motion. The ayes were unanimous and Mayor Pro Tem Ward declared the meeting adjourned. Attest: Edna Oliver, City Clerk G/V W. L. Ward, Mayor Pro Tem