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1961 05 31 CC Minutes, SpecialIWO MINUTES OF THE SPECIAL MEETING OF THE CITY COUNCIL OF THE CITY OF BAYTOWN May 31, 1961 The City Council of the City of Baytown met in special session on Wednesday, May 31, 1961 at 7:00 o'clock P.M. in the Council Room of the Baytown City Hall with the following members in attendance: Absent: • Seaborn Cravey C. A. Hansen Velma J. Ansley R. H. Hughes J. M. Bryan W. L. Ward J. B. LeFevre George Chandler Edna Oliver Al Clayton Councilman Councilman Councilman Councilman Councilman Mayor Pro Tem City Manager City Attorney City Clerk Mayor Mayor Pro Tem Ward called the meeting to order, the Invocation was offered, afterwhich, the following business was transacted: Presentation Audit Report - T. E. Dossey, Jr. Mr. T. E. Dossey, Jr., C.P.A., presented copies of the 1960 -61 semi - annual report tothe City Council as per requirements of the City Charter and a statement of $600.00 for services rendered as per annual audit contract. Councilman Ansley moved to accept the presentation of the audit report by Mr. Dossey; the City Mana- ger be instructed to pay the firm of T. E. Dossey, Jr., $600.00 as per annual con- tract. Councilman Bryan seconded the motion. The vote follows: Ayes: Councilmen Unanimous Mayor Pro Tem ilard Nays: None Mr. Dossey was asked to meet with the Council at the June 15th meeting to answer any questions which the Council may have to present after they have made a study of the audit report. Report - Advisory Board Karl Opryshek, Chairman of the Baytown Advisory Board,_submitted a lengthy progress report on the work of the Advisory Board. In conjunction with his report he presented copies of maps which clearly revealed the existing business, residen- tial and industrial areas and projecting relating areas covering a 2 -year antici- pated growth. By using the map. he outlined the various thoughts of the committee in rebtion to future growth of baytown by grouping them into four major topics. First, lack of future industrial sites. Only two areas are forseen - these are the Ashbel Smith tract of land and going east across Cedar Bayou Stream into Chambers County, as west and south are blocked by present industry and the ship channel. Redidential growth is forseen to extend north toward Highway 73. In order to provide proper connections between the existing and the anticipated devel- opment it is very essential that the Council make proper provisions for the im- provement of connecting thoroughfares going east and west and north and south with traffic arteries linking the business areas to prevent ultimate deterioration and death as the City grows and shopping centers are built; secondly, the Board feels that the Council should study the map in future annexations and protect the antici- pated industrial expansion of Baytown by included areas which will permit such growth; thirdly, form policies for new additions to eliminate dead -end streets, make provisions for City parks as playgrounds for children and aid in the selec- tion of property which the City may need in the future; fourth, the problem of City zoning and the problem of waterways, filling of tidelands, such as Goose Creek Stream which will cause flooding conditions. He recommended that the Council use the map as a general guide to aid them in its long range improvement projects. The Council was favorably impressed bythe presentation of Chairman Opryshek and he was asked for recommendations, if any, on the development and improvement of thoroughfares and neighborhood streets. He gave a negative reply and Mayor Pro Tem Ward assigned the Board the problem of providing immediate recommendation for LIT f 1607 through streets. He suggested that the Board start bringing recommendations which will provide a street program that will fit in with the overalll plan. Councilman Hansen also suggested that the Board continue its study of the other suggested items and bring recommendations which will implement some of the things mentioned. Council- man Cravey also commended the Board for its work and asked that it prepare, in conjunction, some recommendations for ways and means to pay for the improvements such as tax increase, bond money and tax revaluation. The Advisory Board gave a timing of from 4 to 6 weeks before it will be ready to submit a street improvement recommendation to the Council. After some discussion it was agreed that members of the Council will, meet with the Baytown Advisory Board on .Wednesday, June 7th, 7 :30 p.m., Chamber of Commerce, to continue its study of the street rpogram. .Mr. LeFevre, City Engineer Busch and Public Works Director Grantham will also review the map and submit any recommendations or opinions to the Advisory Board. F. A. Richardson - Eva Flaude Subdivision - Section 4 Mr. F. A. Richardson presented a plat of Eva Maude Subdivision Section 4, and explained its drawing in relation to the surrounding areas. He explained that he and the City Engineer had reviewed the map prior to its preliminary presentation and the streets were laid out in such manner as to correlate with streets in ad- joining subidivisons. There is a drainage problem in the area but not within the subdivision development. After some further discussion, Mr. Richardson asked for final approval of the subdivision contingent upon delivery of the required perform- ance bond. Councilman Hansen moved to grant final approval of Section 4, Eva Maude Subdivision; the City Attorney to retain signed plat map until delivery of the re- quired performance bond. Councilman Ansley seconded the motion. The vote follows: Ayes: Councilmen Unanimous Nays: None Mayor Pro Tem Ward Improvement - Clayton Drive At the May 25th Council meeting, City Manager LeFevre gave each Councilman a.copy of an interoffice memorandum from the City Engineer.concerning the type of materials to be used in the improvement of Clayton Drive, a project approved by the Council on April 12, 1961. Two type estimates were outlined in the memorandum; first, Asphalt Stabilized Shell Base, consisting of excavation, shell, M.C. Asphalt, O.A. Asphalt and topping rock (no labor and equipment estimated) at a cost of $5,536.25; secondly,, Cement Stabilized Base, consisting of cement stabilized shell, O.A. 90 Asphalt and topping rock (no labor and equipment cost estimated) at.a cost of $7,031.25. Mr. LeFevre had recommended that the Cement Stabilized Shull Base be used because of the superior quality of the finished road. Councilman Ansley favored accepting the recommendation of the City Manager for the Cement Stabilized Base. When asked about money to pay for the improvement, Mr. LeFevre replied that he had purposely:delayed this discussion so that he might get a better look at the finances of the City; it was his opinion that he would be able to put more money in the street maintenance budget and the funds will be taken from maintenance for this type improvement. City Engineer Busch asked if a decision bad been made by the Council on the curb and gutter along the Casey tract. It was suggested that the work be done on a participation basis as the school and Mr. Richardson have agreed to pay for the curb and gutter abutting their property but there will be a delay of approximately 90 days or more. City Manager LeFevre volunteered to talk with the Casey heirs and find out if they will be willing to pay for the 330 feet of curb and gutter abutting their property. The City Engineer proposed to set the inside forms, grade street to inside form and leave it in place; then the City can-proceed with the legal procedure of improving the street and taking a lien against the property or take legal action by suit. It was decided that the City Engineer's suggestion to set the forms, proceed with the street paving and do no- thing about the 330 feet of curb pending.discussion with the Casey heirs was the best solution. Councilman Ansley then moved to accept the recommendation of the City Manager and improve Clayton Drive with cement stabilized base at an estimated material cost of $7.031.25. Councilman Bryan seconded the motion. The vote follows: Ayes: Councilmen Unanimous Nays: None Mayor Pro Tem Ward Adopt Resolution - Support Requested Changes - State Highway Plans Mayor Pro Tem Ward informed the Council that the Chamber of Commerce is seek- ing support from the City on their request to the State Highway Department to revise JT T 1608 its preliminary plans for Spur 201 and Highway 330 to include feeder streets into Baytown from the main highway. These had been omitted from the first drawing of preliminary 'plans. Too, in the plans Pruett Street is shown to presently dead -end at Spur 201. It ,was the opinion of the Council that the State Highway Department should be requested to provide an overpass at Pruett ii order to have another tho- roughfare available, if and when, the need should arise. One of the recommendations of the Baytown Advisory Board ties providing adequate thoroughfare planning north and south and east and west. Presently only two main thoroughfares are shown, these being Garth Road and North Main Street. After a lengthy discussion, Councilman Cravey moved to adopt a resolution supporting the request of the Baytown Chamber . of Commerce Highway Committee to change the exits from the highways to conform with the Baytown traffic system, including plans for an overpass at Pruett Street and Spur 201. .Councilman Ansley seconded the motion. The vote follows: Ayes:.Councilme n unanimous Nays: None Mayor Pro Tem ward City Attorney - Negotiate with Owner - Dedication Pruett and Extensions City Attorney Chandler was instructed to enter negotiations with owner for a right -of -way dedication, of 50 or 60 foot width on the 290 foot extension of Pruett Street from Schilling over to connect with Glen Arbor Subdivision. This extension has been shelled by Glen Arbor subdividers to provide ingress and egress into the subdivision but no dedication has ever been accepted by the City. It was felt that this dedication must be secured in order to assist the City in its request to the Highway Department to provide an overpass in its preliminary plans at Pruett and Spur 201. Close Extension - State Street Councilman Hughes asked that a 125 foot strip of State Street, where it ex- tends to connect with Spur 201 right -of -way be closed by the City or permanently improved by the subdivider. The extension is presently being used as a driveway but if it is continually used by traffic traveling into and from Glen Arbor Subdi- vision, the City will be faced with a problem similar to the existing condition on the Pruett Street extension. The City Engineer said that he had never-:seen any dedication instruments but it is his understanding that 50 foot public rights -of -way were reserved by the owner as he sold the land. It is his understanding that some type of deed has been placed on record but the City has never accepted it. He offer- ed to look into the physical aspects of closing the strip permanently or allowing . it to remain open. He will also ask the assistance of the Advisory Board in preparing his report. The Council will defer further action on the problem until the report. . and recommendation are submitted. Resolutions The City Manager introduced and read the following resolution: A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF BAYTOWN, TEXAS; AUTHORIZING THE CITY MANAGER TO TRANSFER THREE THOUSAND ($3,000.00) DOLLARS FROM THE EMERGENCY FUND TO BUDGET CLASSIFICATION 601 9 -10. t, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF BAYTOWN, TEXAS: THAT the City Manager of the City of Baytown be hereby authorized, by the City Council, to transfer Three Thousand ($$,000.00) Dollars from the Emergency Fund to Budget Classification 601 9 -10 to pay for flood lights which will be in- stalled at the Roseland Park Softball Field as per Council Approval April 27, 1961. INTRODUCED, READ and PASSED by the affirmative vote of a majority of the City Council on this the 31st day of May, A.O., 1961. /s/ Al .Clayton Al Clayton, Mayor /s/ Edna Oliver Edna Oliver, City Clerk Councilman Ansley moved to adopt the resolution as read. Councilman Hansen seconded the motion. The vote follows: c� j 1. Ayes: Councilman Hansen Nays: Councilman Cravey Councilman Ansley Councilman Hughes Councilman Bryan Mayor Pro Tem The City Manager introduced and read the following resolution: A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF BAYTOWN, TEXAS, AUTHORIZING THE CITY MANAGER TO TRANSFER SEVENTEEN,'HUNDRED ($1,700.00) DOLLARS FROM THE COUNCIL CONTINGENCY FUND TO BUDGET CLASSIFICATION 201 10 -4. BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF BAYTOWN, TEXAS: THAT the City Council of the City of Baytown, Texas hereby resolves that the City Manager be authorized to transfer Seventeen Hundred ($1,700.00) Dollars from the Council Contingency Fund to Budget Classification 201 10 -4 to pay for new Police Car recently purchased from Thad Felton's Ford Agency. INTRODUCED, READ and PASSED by the affirmative vote of a majority of the City Council on.this the 31st day of May, A.D., 1961. ATTEST: /s/ Al Clayton Al Clayton, Mayor /s/ Edna Oliver Edna Oliver, City Clerk Councilman Hughes moved to adopt the resolution as read. Councilman Bryan seconded the motion. The vote follows: Ayes: Councilmen unanimous Nays: None Mayor Pro Tem Ward Members of Council - Receive Conies of Committee Minutes In answer to an inquiry of Councilman Hansen, Mayor Pro Tem Ward stated that the Council has been assured, by Chairmen of the various working committees, that minutes will be mailed to each Councilman in order for them to be acquainted with the work being done within the various groups. Sewer Proiect On Barrvmore City Manager LeFevre reported that the City Engineer is in process of com- pleting the field notes on the proposed sewer project off Barrymore Drive. When these field notes are completed, the property owner will be asked to grant ease- ments, extending east and west, to permit the City to lay the sanitary sewer from the three homeowner's property line to connect with the main sanitary sewer inter- ceptor line paralleling Goose Creek Stream. Weed Cutting Project City Manager LeFevre reported that the City's portion of weed cutting has been delayed because of the variance in the bidders' price. It was his opinion' that those bidding possibly did not understand the specifications in detail and he has asked the two low bidders to meet with him for a review of their bid. The City did not require a performance bond and lie wanted to be sure that the success- ful bidder understood the requirements before acceptance of his bid; these con- tacts will be made in the next few days. Committee - Study Possibility of Re- Districting City 7 Mayor Pro Tem Ward appointed a Committee composed of Councilmen Hansen, Hughes and City Manager LeFevre to study the need, if any, of making a change in 1 the presnet boundaries of the City six districts. The City Attorney's services will be available also; as well as polling lists, City street maps, etc. to aid in the study. Flood Control - Clean Ditches Baytown Councilman Hughes asked City Manager LeFevre to contact members of Harris County Flood Control or the Commissioners Court and request, orally or by letter, that all flood control ditches within the city limits of Baytown be cleaned out, 1609 OTT 1610 as no effort has been made this year by the district to rid the ditches of rubbish, weeds and other debris. Proposals - Library Site to be Received June 15th The City Manager reported that proposals for a new Municipal Library site will be received at the June 15th meeting. Should the Councilmembers have any contacts, it was requested that they be referred to the City Manager. He will see that theproper forms are forwarded to each interested person in order that the proposal will meet the specifications of the advertisement. Sale - Fire Tank Truck City Manager LeFevre reported that a 1996 Ford Tank Truck had been retired from use by the Fire Department. All usable equipment has been salvaged from the truck by the department and informal bids were sought on sale of the chassis. The highest bid received was $75.00 and he asked the Council for approval of the sale. Councilman Cravey moved to accept the bid of $75.00 for the 1996 truck chassis. Councilman Ansley seconded the motion. The vote follows: Ayes: Councilmen Unanimous Nays: None Mayor Pro Tem Ward Adiournment Councilman Ansley moved that the meeting be adjourned. Councilman Hughes seconded the motion. The ayes were unanimous and the Mayor Pro Tem declared the meeting adjourned. . id-- , Mayor Pro Tem ATTEST: Edan Oliver, City Clerk 60V 7 7