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1958 02 27 CC Minutes/i 3 / MINUTES OF THE REGULAR MEETING OF THE CITY COUNCIL OF THE CITY OF BAYTOWN February 27, 195E The City Council of the City of Baytown, Texas met in regular session on Thurs- day, February 27, 195E at 7:00 o'clock p.m. in the Council Room of the Baytown City Hall with the following members ir. attendance: The Mayor called the meeting to order. Two corrections were made in the - nutes of the previous meetings of February 13th and February 17th, afterwhich, Coui_cilman Swain moved to approve the minutes as presented. Councilman `•!ears seconded the motion. The roll call vote was as follows: Roll Call: Ayes: Councilman Clayton 1ayst None Ward Garrison Swain. Mears Lusk Mayor Pruett Ncvoad_- _Maryland Street - Imvrovemen Paul Novosad, Chairman of the Property Owners Committee Maryland Street, stb.:itted a request setting forth the wish of the property owners to engage a Contractor for the installation of curb and gutter along Maryland Street and leaving the street improvement in the hands of the City for completion. A cost estimate of ;;6,400 was submitted for the asphalt and shell street base which will provide a street o^ the same type without surface drainage. It was expressly pointed out that, should the property owners participate in the porponed secondary type street program included in the bond issue program, curb and gutter, storm sewer drainage and a secondary street base of the permanent type can be provided at a cost to the property owner of $4,00 per front foot. The Council assure,9 14r. Novosad that the City will fulfill its agreement to the property owners and improve the street in a small measure but it will be of no lasting base, but, if the property ownere desire tc avail themselves of this opportunity to provide a secondary street with property drainage and curb and gutter, funds will be provided to complete the project property from the Street and Drainage Improvement 3on1s fund, Mr. Novosad agreed to relay this information to the property owners and make a report of his findings at a later meeting. Reauest - Traffic Lieht Henke - Pillot. I The Mayor appointed a Committee composed of Police Chief Montgomery, City Engineer A. J. Busch and C. C, Redd to make a study of the request of Mr. Me3haney, Henke & Pillot, Inc„ for a traffic light at the circle intersection of Decker Drive, Lee Drive and Market Street. Councilman Lusk proposed to hire a Traffic Engineer to make a study of this situation as he would be qualified and experienced in the study of such type problems and could make a recommendation of the type traffic light to be installed at this location, however, action on the proposal was deferred. The Committee will make a report at the close of its study, Advertise Bids - DSetal Building - Caragg Councilmah Clayton moved to approve the request of C, W, Granthan to advertise for bids on a metal type garage building to be erected adjacent to the City's present Public :Jerks Building which lies between Morris and Lee Drive, north of :Jest Nazro Street. Gouncilman Mears seconded the motion. The roll call vote was as follows: Roll Call: dyes: Councilman Clayton Nays: Done Ward Garrison, Swain, Mears, Lusk Mayor Pruett P. H. Mears Councilman W. L. Ward Councilman J. C. Garrison W. C. Swain Councilman Councilman • A7. Clayton Councilman - Lacy Lusk Councilman. R. H. Pruett Mayor George Chandler City Attorney Edna Oliver City Clerk The Mayor called the meeting to order. Two corrections were made in the - nutes of the previous meetings of February 13th and February 17th, afterwhich, Coui_cilman Swain moved to approve the minutes as presented. Councilman `•!ears seconded the motion. The roll call vote was as follows: Roll Call: Ayes: Councilman Clayton 1ayst None Ward Garrison Swain. Mears Lusk Mayor Pruett Ncvoad_- _Maryland Street - Imvrovemen Paul Novosad, Chairman of the Property Owners Committee Maryland Street, stb.:itted a request setting forth the wish of the property owners to engage a Contractor for the installation of curb and gutter along Maryland Street and leaving the street improvement in the hands of the City for completion. A cost estimate of ;;6,400 was submitted for the asphalt and shell street base which will provide a street o^ the same type without surface drainage. It was expressly pointed out that, should the property owners participate in the porponed secondary type street program included in the bond issue program, curb and gutter, storm sewer drainage and a secondary street base of the permanent type can be provided at a cost to the property owner of $4,00 per front foot. The Council assure,9 14r. Novosad that the City will fulfill its agreement to the property owners and improve the street in a small measure but it will be of no lasting base, but, if the property ownere desire tc avail themselves of this opportunity to provide a secondary street with property drainage and curb and gutter, funds will be provided to complete the project property from the Street and Drainage Improvement 3on1s fund, Mr. Novosad agreed to relay this information to the property owners and make a report of his findings at a later meeting. Reauest - Traffic Lieht Henke - Pillot. I The Mayor appointed a Committee composed of Police Chief Montgomery, City Engineer A. J. Busch and C. C, Redd to make a study of the request of Mr. Me3haney, Henke & Pillot, Inc„ for a traffic light at the circle intersection of Decker Drive, Lee Drive and Market Street. Councilman Lusk proposed to hire a Traffic Engineer to make a study of this situation as he would be qualified and experienced in the study of such type problems and could make a recommendation of the type traffic light to be installed at this location, however, action on the proposal was deferred. The Committee will make a report at the close of its study, Advertise Bids - DSetal Building - Caragg Councilmah Clayton moved to approve the request of C, W, Granthan to advertise for bids on a metal type garage building to be erected adjacent to the City's present Public :Jerks Building which lies between Morris and Lee Drive, north of :Jest Nazro Street. Gouncilman Mears seconded the motion. The roll call vote was as follows: Roll Call: dyes: Councilman Clayton Nays: Done Ward Garrison, Swain, Mears, Lusk Mayor Pruett //A Study blade - Combination Jail and Police Station Councilman Lusk asked the Council to study the feasibility of combining the City Jail and police station; having the police dispatcher serve as jailer; taking the monies allocated in the budget for the salaries of jailers and apply same on the cost of a new buildin;. After some discussion Concilman Lusk moved to instruct the City Engineer to make a study of the proposal; arrange a meeting with the Police Chief and._Corporation Court Committee for further study of the type and size building needed and prepare plans, specifications-and an estimate of cost for presentation to the Council. Councilman Swain Seconded the notion. The roll call vote was as follows: Roll Call: Ayes : t' Councilman Clayton " 'elard " Garrison u Swain " bears " Lusk Mayor Pruett Nays; ,None 1•'_'r. Kibbe - Private Road off Cedar-Bayou - Shell and Grade The Council received a request from b'r. Kibbe, a resident living on a private road out of the Fisher tract of land which lies off Cedar Bayou Road, for the city to grade the road, open the ditches to provide drainage, and lay a small amount of shell to provide ingress and egress to the seven residents living along this road. The road is approximately 12000 feet long and 30 -feet in width and it was estimated that approximately 220 cubic yards of shell would cover the road surface for a width of 12 -feet with a thickness of 6- inches. The Council frowned, upon the idea of moving equipment on a non - dedicated street, however, the width of the street would make a dedicati6n prohibitive. The City Attorney suggested that the property owners install a Private Road sign at the entrance then it would be possible to move equipment in on the road and open the ditches and grade street. After some further discussion Councilman Garrison moved to instruct the Director of Public Works to removed an old cattle guard located near the upper part of the road, install a drain pipe, clean out ditches on either side of the road, grade surface of the road, haul and spread 4- inches of shell 150 -cubic yards, on top of the road bed for a width of 12 -feet, provided, the Private Road marker is placed at the entrance of the road. Councilman Mears seconded the motion. The roll call vote, was as follows: Roll Call: .,Ayes: Councilman Clayton it Ward " Garrison. Swain If Mears " Lusk 149yor Pruett Bids - Floor Finishing City Hall Nays; None Bid quotations were presented by the Southern Floor Company, Bourque Floor Company and Bradbury Floor Covering.Company on the proposed floor finishing in City:.Hall.. The bid proposals were not uniform in the presentation and the Council rejected all bids. 11r. Peacock, Building Inspector, was inbtructed to prepare.a set of specifications and present same to the bidders and ask that a proposal be re- submitted accordint- to the specifications. Study Made - Houston Lighting and Power Company 1s Franchise Ordinance The Council members received a copy of the proposed Franchise Ordinance•of the Houston Lighting and Power Company and the b!ayor asked that a study be made of same. The City Attorney informed the Council that copies of the Letter of Tra- nsmitthl will be mailed to each councilman for study in connection with the proposal Franchise Ordinance. Resolution The following Resolution was introduced and read: A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF BAYTOWN AUTHORIZING THE CITY 'MEASURER OF BAYTO14N TO TRANSFER SEVENTEEN THOUSAND T140 HUNDRED THIRTY (�17, 230.00) DOLLARS FROM THE COUNCIL CAPITAL IMPROVE1,MNT FUND TO GENERAL INTEREST AND SII;KING FUND. BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF BAY-TO;-R;, TEXAS: THAT the City Treasurer of the City of Baytown, Texas be hereby authorized to transfer Seventeen Thousand Two Hundred Thirty (217,230,00) Dollars from the Council Capital Improvement Fund to the General Interest and Sinking Fund to pay interest due August 15th, 1958 on Street Drainage Improvement Bonds, Series 1958. Introduced Read and Passed by the affirmative vote of a majority of the City Council on this the 27th day of February, A, D„ 1958. /a/ R. H. Pruett Mayor ATTEST: n Is/ Edna Oliver City Clerk Councilman Clayton moved to adopt the resolution as read. Councilmen Garrison seconded the motion. The roll call vote was as follows!' Roll Call: Ayes: Councilman Clayton Nays: None Ward !' Garrison !' Swain Mears Lusk Mayor Pruett The following resolution was introduced and read: A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF BAYTOWN AUTHORIZING AND DIRECTING THE CITY TREASURER OF THE CITY OF BAYTOWN TO DEPOSIT,FOR A MINIMUM PERIOD OF ONE HUNDRED EIGHTY DAYS, A TOTAL OF FORTY THOUSAND ($40,000.00) FROM THE WATER FUND TO THE TINE DEPOSIT FUND IN THE OFFICIAL, DEPOSITORY OF THE CITY OF BAYTOWN. BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF BAYTOWN, TEXAS: THAT the City Treasurer of the City of Baytown is hereby authorized and directed to deposit a total of Forty Thousand ($4G,000,00) Dollars from the Water fund into the foficial depositiory of the City of Baytown for a period of One Hundred Eighty Days, said sum to be placed in Time Deposit account on March 12, 1958 to mature September, 12, 1958. INTRODUCED, READ and PASSED by the affirmative vote of a majority of the City Council on this the 27th day of February, A. D., 1958. ATTEST: /s/ Edna Oliver City Clerk /s/ R. H. Pruett Mayor Councilman Clayton moved to adopt the resolution as read. Councilman Garrison seconded the motion: The roll call vote was as follows: Roll Call: Ayes: Councilman Clayton Nays: None Ward Garrison Swain Mears Lusk Mayor Pruett The following resolution was introduced and read: A RESULUTIOH OF THE CITY COUNCIL OF THE CITY OF BAYTOWN AUTHORIZING THE CITY TREASURER TO TRANSFER ONE THOUSAND TWO HUNDRED FIFTY ($1,250,00) DOLLARS FROM THE COUNCIL CAPITAL IMPROVEMENT FUND TO BAYTOWN IMPROVEMENT FUND //34 RE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF BAYTOWN, TEXAS: THAT the City Treasurer of the City of Baytown, Texas be hereby authorized to transfer Cos Thousand Two Hundred Fifty (a1,250.CC) Dollars from the Council Capital Improvement Fund to the Baytown Improvement Fund to complete the Woodlawn Street Sewer Project, Ile. 4032. INTRODUCED, READ and PASSED by the affirmative vote of a majority of the City Council on this the 27th day of February A. D., 1958. /s/ R. H. Fruett Eayor ATTEST: /s/ Edna Oliver City Cle•k Councilman Clayton moved to adopt the resolution as read. Councilman Garrison. - seconded the motion. The roll call vote was as follows; Roll Call: Ayes: Councilman Clayton Nays: hone e Ward Garrison Swain " fears " Lusk }ayor Pruett Assistant - Tax Department - PersorAProoerty Tax Renditions C. C. Redd reported that Mrs. Dorothy Smith had been hired to contact business houses within the City for Personal Tax Renditions for 1958, lie estimated her services will be required for approzimately two months at a salary of MQ.CO per month, this includes the use of her personal car else. Mi6cellaneous The Council entered into a general discussion of the construction of the proposal Pavilion at Roseland Park however, no definite action was taken at this time. A report is to be submitted at the next regular meeting on the cost of twelve (12) new secretarial chairs for personnel of the City hall. Time Denository - Improvement Bond Funds Since the Council expected to have the 32 million Improvement Bond funds deposited with the City depository within the next ten (10) days, general discussion was had on the most feasible route for the city to take money -wise. A small portion of the monies will be expended within the next few weeks, however, the greater amount will not be used until oroper advertisement for bids have been made, contracts accepted by the Council, and work orders delegated to the approved contractors for the work to begin. It was generally felt that the funds should be placed on time deposit; the schedule being of such tire element as to allow the city to derive the largest amount of interest possible with no lost time allowed in the renewal of the time depository if deemed advisable. In order to eliminate possible delay, as it will cost the city interest - wise, the Council gave the Mayor authority to make a study of the schedule and make the deposits in such amounts as to permit the City to derive the greatest amount of interest. The Mayor will make a report to the Council after he has made a study and arranged a schedule which, seems the most advantageous to the City. Adiournment Councilman Clayton moved for the meeting to adjourn. Councilman Lusk seconded the motion. The ayes were unanimous and the Mayer decalred the meeting adjourned. Le, E. ue , Ideyor ATTEST: , l/ a aver, QIVJ Clcrlc