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1958 01 09 CC Minutes_ Div y MINUTES OF THE REGULAR MEETING OF THE CITY OOBNCM OF THE CITY OF BAYTOWN January 9, 1955 The City Council of the City of Baytown, Texas met in regular session on Thursday, January 9, 1955 at 7100 olclock p.mo in the Council Room of the Baytown P. H. Mears Councilman W. L. Ward Councilman J. C. Garrison Councilman � W -"C. Swain Councilman Al Clayton Councilman Lacy Lusk Councilman R. H. Pruett Mayor C. D. Middleton City Manager George Chandler City Attorney Edna Oliver City Clerk The Mayor called the meeting to order. Councilmen Swain moved to dispense with the reading of the minutes of the regular meeting of December 11, 1957 and they be approved. Councilmen Garrison seconded the motion. The roll cell vote was as follows: Roll Call: Ayes: Councilman Clayton Nays: None it Ward it Garrison it Swain ¢ . Mears n Lusk Mayor Pruett Set Date - Sale of Bonds Council mn Mears moved to approve and set the date of February 6th, 1955 to receive bid proposals from all interested bond dealers on the sale of the $1 million of revenue bonds and $1 million tax bonds as approved by Special Bond Election held November 2nd, 1957. Councilman Clayton seconded the motion. The roll callvot a was as follows: Roll Call: Ayes: Councilmen Clayton Nays: None Ward It Garrison It Swain to Lusk Mayor Pruett Dieso ve Administrative Committees Councilman Lusk moved to dissolve all outstanding administrative committees now in effect. Councilman Ward seconded the motion. The Y-coll call vote was as follows: Roll Call: Ayes: Councilman Clayton Nays: None it Ward It Garrison it Swain to Mears Lusk Mayor Pruett Mayor Pruett reappointed the Corporation Court Committee composed of Councilmen Lusk, Clayton and Mears. This will be the only active Administrative Committee in operation. Paul Novasod presented the need of curb and gutter along Maryland Street, from West Main to its intersection with Missouri Street. He informed the Gouecil that he had contacted almost all property owners along the street and they were willing to bear their pro-rata share of the cost if the city will fix / //U grades, do the excavating and lay a suitable street base after the work is done. The Mayor stated that it was possible to salvage a portion of the street base material from sections participating in the approved bond improvement project. This can be used as a base• material on the second grade class of streets, however, he asked Yx- Movasod to present the permanent type of street program and find out if the property owners favored such improvement. Councilmen Ward expressed a will3ingneas to meet with the 'group and explain the ramifications of the program insofar as he knew in order to find out the real sentiment of the property owners in relation to a major paving project. The City Engineer was instructed to make a survey and present an estimate of cost on the excavation, hauling of excess dirt, etc at the next regular meeting of the Council. Mr. Novosad was asked to meet with the Council at this date also. The Council will then give its final decision on the proposed project. John Bebka met with the council and informed them that the residents along Carnegie Street were ready for the City to begin the drainage, excavating, etc of Carnegie Street in order for burb and gutter to be installed the complete length of it. The group had met with the Council on September 12th and had been informed that the City will do the same type of improvement on the street as has been done on Edison, provided, the property owners bare the cost of curb and gutter installation and all driveways. Since the approval of the Water Revenue Bonds, it was suggested that a survey be run and installation made of all recommended fire hydrants allocated for this street prior to the installa- tion of the curb and gutter and laying of the street base. The City Manager was instructed to have Yr. Grantham, Public Works Director, City Engineer Busch and Eire Chief Lintelman review the area and make installation of same prior to completion of the project. The bids for trash and dump bodies for the trucks used in the Public Works Department were opened and are tabulated as follows: South Texas Equipment Company Hobbs Manufacturing Company Trash body with stipulated assessories $1,330.00 Dump body with stipulated assessories$ 93-1.60 Trash body with stipulated assessories $1,281.41 Dump body with stipulated aasdssories 926.34 Councilman Ward moved to accept the bid of Hobbs Manufacturing Company, the model hoist to be left to the discretion of the City Manager and Director of Public Works. Councilmen Mears seconded the motion. The roll call vote was as follows: Roll Call: Ayes: Councilmen Clayton Nays: None " Ward " Garrison " Swain " Mears " Lusk Mayor Pruett Y • i, The City Manager presented a coat estimate of approximately $3,500 for repair of public buildings. The Council had instructed the City Manager to make a survey of the city buildings and present an estimate of reasonable cost. Councilmen Lusk moved to approve the appropriation of $3,500 for the improvement of public buildings. Councilman Swain seconded the motbn. The roll call vote was as follows: Roll CA21: Ayes: Councilmen Clayton Navas None " Ward Garrison " Swain Mears " Lusk Mayor Pruett _1 Councilman Clayton moved to pay the statement of Tree Experts of America in the amount of $3,950.00 for work done for theCity of Baytown at Roseland Park. :Councilman Mears seconded the motion. The roll call vote was as follows: Roll Call: Ayes: Councilman Clayton Nays: None It Ward It Garrison It Swain " Mears Lusk Mayor Pruett The City Manager was instructed to proceed with advertising for complete construction bid plans and specifications on the proposed repairs to be made on the East James Disposal Plant. Councilman Garrison seconded the motion. The roll call vote was as follows: Roll Call: Ayes: Councilman Clayton Nays: None It Ward " Garrison - n Swain " Mears Lusk Mayor Pruett The bids on the Sperling Flow meters were opened and tabulated as follows: Municipal Pipe & Fabricating Company 2 -6inch $400.00 as 3 -8 inch $520.00 as Maintenance Engineering Corporation 2-6 inch $400.00 as 3 -8 inch $520.00 as Utility Supply Company 2-6 inch $407.50 as 3-8 inch $529.00 as Councilman Clayton moved to accept the bid of Maintenance Engineering Company for the two 6-inch mainline meters at $520.00 each; the City Manager be further authorized to make appropriation to cover the cost of the meters. Councilman Lusk seconded the motion. T he roll call vote was as follows: Roll Call: Ayes: Councilman Clayton Nays: None Ward Garrison " Swain Mears " Lusk Mayor Pruett The caption of the ordinance follows: ORDINANCE N0. 459 AN ORDINANCE AUTHORIZING THE CITY MANAGER OF THE CITY OF BAYTON TO APPROPRIATE TWO THOUSAND THREE HUNDRED SIXTY ($2,360.00) DOLLARS FROM THE UNAPIROPRIATED SURPLUS WATER FUND TO CLASSIFICATION 1001 2-10. Resolution The City Manager introduced and read the following resolution: A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF BAYTOWN AUTHORIZING THE CITY MANAGER. OF THE CITY OF BAYTOWN TO TRANSFER FIVE THOUSAND ONE HUNDRED FIFTY -TWO DOLLARS AND SIX CENTS ($5,152.06) FROM THE COUNCIL CONTINGENT FUND TO CLASSIFICATIONS 201 Z -4, 202 Z-4, 601 G-8, 601 Y -10, 2000 Z -3 AND 2000 Z -11. BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF BAYTOWN, TEXAS: THAT the City Muncil of the City of Baytown hereby resolved that the City Manager of the City of Baytown be authorized to transfer Five Thousand One //rz Hundred Fifty -Two Dollars and Six Cents (°$5,152.06) from the Council Contingent Fund to the following Classifications, to wit: Classification 201 Z-4 Classification 202 Z-/+ Classification 203 B -3 Classification 601 G-8 Classification 601 Y -10 Classification 2000 Z -3 0 345.00 Bal Due on Fblice Chief's car 113.07 Bal due on Fire Chief's car 52.00 To pay for hoist X3,950.00 To pay for 'Tree Surgery 79.99 To pay bal• 10% on fence to Claud Smith - locomotive 112.00 To pay for parking meter collection bag. Classification 2000 Z -11 A 500.00 To pay for traffic equipment $5,152.06 INTRODUCED, READ and PASSED by the affirmative vote of a majority of the City Council on this the 9th day of January, A•D•, 1958• ATTEST: Eina Oliver it City Clerk /sl R. H. Pruett Mayor, City of Baytown Councilman Mears moved to adopt the resolution as read. Councilman Lusk seconded the m6tion. The roll call vote was as follows: Roll Call: Ayes: Councilman Clayton Nays: None " Ward It Garrison n Swain Mears " Lusk Mayor Pruett The Council discussed the need of a Juvenile Officer; the possibility of creating a new department and the possiblity of allocating direct supervision of this department to the Chief of Police• It was decided that the proposal will be studied by City Attorney Chandler and Chief of Police Montgomery and JZurther action taken at a later meeting. Councilman Ward presented the following reasons for opposing the policy of the city doing the work in the street improvement construction program covered in the recent bond :Issue. As he pointed out, the main point argued in favor of the city doing the work seems to be that it can be done cheaper this way. He stated that, in his opinion, this reasoning is unsupported and sets forth the following as some of the reasons why this reasoning appears to be unsound. "FIRST, to do a construction job of this magnitude, efficiently would require a skillfully organized group of trained personnel with technical, supervisory and production abilities• lie simply don't have this organization and to create one would be a task above the capacities of any of us. Were we able to organize such a group, keeping them occupied would present a problem. To plan, to use them on street maintenance during time when there was no construction in progress would not be keeping good faith with the public since the bonds were voted for street construction; too, this procedure would probably be :Illegal. "SECOND, expensive and specialized equipment would have to be bought and men trained tooperate it. This again was not the purpose of the bond issue. "THIRD, the people of Baytown were told both by implication and directly that the paving would be done by contract. We even described how the contractors would assist in the financing of the portion of cost to be borne by the property owners. "FOURTH, we have not bven demonstrated the ability to properly maintain or rework streets. James, Kentucky Street, Nebraska Street, East Texas Avenue and Wright.Boulevard are examples of our inadequacies in street maintenance. By Council action on July 11, 1957, the City Manager was instructed to completely rework Nebraska street and Kentucky Street on July 25, 1957• These jobs have not been completed until now, some six months later. Is this sort of thing one that should i //3 of Oklahoma Street near Minnesota Street that has been- repaired.six.•times since April and it is still in a deplorable condition. Is this economical or would it have been better to repair the area properly one time so it would last :several years ?. "SIKTHP.it seems un- American for theCity to go into the contracting business and attempt to compete.with experts who earn their livings and make "it possible forhundreds of employees to make their living in the construction field. "SEVENTH, it seems illogical to accept the belief that.all contractors are dishonest; frame up on their clients and try to "gouger" municipalities. It has been my pleasure to deal directly with some of the largest contractors in the business; I have found them to be competitive, honest, efficient and diligent in the discharge of their obligations. "EIGHTH, when work is contracted, the cost is predetermined and fixed but the cost cannot be set beforehand when the City does the work. "FINALLY, the Texas State Highway Department, one of the most respected governmental agencies in the country, has found it advantageous to contract the bulk =of its construction.work• This, to me, is an indication that there are attractive advantages to contracting road building in lieu of getting into.a "do-it-yourself-program-11 In view of the foregoing, I should like to submit a motion to the effect .that this council adopt a policy of contracting the work to be done with monies from the bond-issue to reputable contractors with the reservation that the City has the right to* accept or reject any or all bids submitted and that-we employ a reputable testing laboratory to assist out engineers in seeing that specifica- tions are met. Should this-program prove unsatisfactory we reserve the right to reconsider the program-11 Councilman Mears seconded the motion. The roll call vote was as follows: Roll Call: Ayess Councilman Ward Nays: Councilman Clayton n Swain rt Garrison " Mears tt Lusk Mayor Pruett Reverend Creger; Pastor of the Church of God, located off Bob Smith road petitioned the Council for water services connection for a new church building to be erected at this location. Mr. Grantham, Director of Public Works; told the council that it would take an extension of approximately 465 feet to reach the building. Zile pastor was told that the city could lay 100 feet but it would be necessary for the church to purchase the remainder of 2 -inch waterline to make the connection, however, the city would lay the line for them without charge. After some discussion, Councilman Clayton moved to approve the 1001 extension of -2 -inch waterline by the city at its own cost and if the church will make purchase of the remainder of 2 -inch water line,needed to_.-coinplete the extension , at its own expense the city will use its equipment and manpower to lay the pipe at no additional cost to the church. Councilman Mars seconded the motion. The roll. call vote was as follows: Roll Call: Ayes: Councilman Clayton Nays: None if Ward If Garrison " Swain " Lusk " Mears Mayor Pruett Hoist gild Truck - Electrical Department C. C. Redd presented an estimate of cost in the amount of $4,321D.00 for a one -ton truck and hoist to be used by the Electrical Inspector in the discharge of his duties. Councilman Clayton movedtto instruct W. Redd to advertise for bid proposals on the needed equipment. Councilman Garrison seconded the motion. The roll call vote was as follows: Roll Call: Ayes: Councilman Clayton Nays: None " Ward " Garrison n Swain " Lusk " Mears Mayor Pruett Sewer Line - W. H. Deason Councilman Swain moved to accept the proposal made by W. H. Deason to' pay for all materials used in the extension of a 6-inch sewer line from Largo Street north on Nolan Road 380 -feet, at a total cost of X139.00• It is the further understanding that others may tie --on to the sewer extension by paying the ze quired tapping fee. Councilman Garrison seconded the motions' The roll call .vote was as follows: Roll Call: Ayes: Councilman Clayton Nays: None Ward " Garrison Swain rl Mears -- Lusk Mayor Pruett ; Meet Tuesdays- January- 3Ath - Rayism Ordinances In order to allow additional time-for study of the Trailer and Subdivision Ordinances, it was agreed that a special meeting will be held at five otclock . p.m.., Thesday, January Il+th for the purpose of discussion and possible passage of the proposed ordinances. Adiournment Councilman Swain moved for the meeting to adjourn. Councilman Lusk seconded the motion. The ayes were unanimous and the Mayor declared the meeting adjourned. R• H• Pruett, Mayor ATTEST: - f ., �4 Drina Oliver, City Clerk