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1957 11 13 CC Minutes,o y,. MINIFMS OF THE REGULAR MEETING OF THE CITY COMICIL OF THE CITY OF BAYTOWN, TEXAS November 13, 1957 The City Council of the City of Baytown, Texas met in regular session on Wednesday, November 13, 1957 at 7:00 o'clock.p•m• in the Council Room of the Baytown City Hall with the following members in attendance: P. H. Mears Councilman W L• Ward Councilman J. C. Garrison Councilman W• C. Strain Councilman Al Clayton Councilman Lacy Lusk Councilman C. Darwin Middleton City Manager Edna Oliver City Clerk R. H. Pruett Mayor Absent: George Chandler City Attorney The Mayor called the meeting to order. Councilma Swain moved to dispense with the reading of the minutes of the regular meeting of October 26, 1957 and they be approved. Councilman Garrison seconded the motion. The roll call vote was as follows: .Roll Call: Ayes: Councilman Clayton Nays: None it Ward " Garrison " gain " Mears " Lusk Mayor Pruett Canvass Election Returns — Ordinance J The Special Bond selection returns were canvassed by the City Council, after — which, the City Manager introduced and read an ordinance declaring the results of the election setting forth the authorization for the City Council to issue the bonds of Propositions Nos. 1, 2, 8 and 9. Councilman Clayton moved to adopt.the ordinance as read. Councilman Ward seconded the motion. The roll call vote was as follows: Roll Call: Ayes: Councilman Clayton Nays: None if Ward " Garrison " Strain n Mears " Lusk Mayor Pruett The caption of the ordinance follows: ORDINANCE NO. 452 AN ORDINANCE CANVASSING THE RETURNS AND DECLARING THE RESULTS OF THE BOND ELECTION HELD IN THE CITY OF BAYTOWN ON THE 2ND DAY OF NOMMER, 1957; CONTAINING PROVISIONS RELATING THERETO; AND DECLARING THAT THIS ORDINANCE SHALT TAIL; EFFECT FROM AND AFTER ITS ADOPTION. Mr. Ernest Brown, Jr.., was instructed to prepare and mail the prospectus relating to the sale of a certain pro rata of the bonds in order for contracts to be let and the improvement program to begin. This procedure will require sixty (60) days before the Council can proceed further. H. F. Massey, Chairman of the Baytown Planning Commission, was present with other members to offer their services to the City Chuncil, if and when, a study is made of the most feasible route to take in the processing of the approved pro- positions. The Mayor expressed his thanks and assured them that their services would be needed greatly and they will be called upon from time to time as the various programs begin to materialize. iayi T. E. Dossey, Jr., Certified Public Accouhtant of Houston, presented the annual audit report for the fiscal year ending September 30, 1957. He informed the Council that the records of the City were in excellent condition and expressed his apprecia- tion for the fine cooperation of theCity personnel in the preparation of the report. A statement of $500.00 was also presented for Council approval. Councilman Lusk moved to accept the audit report as presented by Mr. Dorsey; the City Manager be further instructed to pay Mr. Doseey the $500.00 fee as per contract. Councilman Clayton seconded the motion. The roll call vote was as follows: Roll Call: Ayes: Councilman Clayton Nays: None Ward " Garrison If Swain Mears Lusk Mayor Pruett It was agreed that the Council will make a study before designating its selection of a Certified Public Acoountant for the fiscal year 1957 -58• The Mayor acknowledged the presence of representatives from three (3) con- sulting engineering firms, namely, Robert Kelley, William D. Broyles and A. S. Koehler, of the firm of Hderick, Stanley and Lightfoot. Each was given a time to submit a proposal to the Council of their availability to serve the City in whatever capacity the Council may approve; for all or a portion of the work which will be required in the progress of the major improvement projects as approved by the voters in the recent Special Bond ELection. The Mayor thanked each one for his proposal and invited them to be with the Council at any or all of the meetings. Councilman Swain moved to approve the appointment of A. V. Barber as Acting City Manager and Councilman Clayton as Mayor Pro Tom during the absence of City Manager Middleton, Councilman Lusk and Mayor Pruett from the City on an annual deer hunt. Councilman Lusk seconded the motion. The roll call vote was as follows: -Roll Call: Ayes: Councilman Clayton Nays: None s Ward " Garrison n Swain " Were " Lusk Mayor Pruett City Manager Middleton reported that the Service Awards Committee had made a study of the need and number of various awards as designated in the report and it was found that one watch, twelve (12) keys to the City, forty (40) ten -year pins, six (6) twenty -year pins will be sufficient to meet the need at this time. Council- man Iusk moved to approve the purchase of the items as needed. Councilmen Ward seconded the motion. The roll call vote was as follows: Roll Call: Ayes: Councilman Clayton Nays: None Ward " Garrison " Swain Mears Lusk Ma}o r Pruett Aynrove Bid - Ma .h rne'a Prim ;n Char . r Councilman Lusk moved to approve the bid of Mathernes in the amount of $740.00, for reprinting copies of the Charter of the City of Baytown. Councilman Swain seconded the motion. The roll call vote was as follows: - 10y2 Roll Call: Ayes: Councilman Clayton Nays: None " Ward " Garrison " Swain " NF3srss It Lusk Mayor Pruett The following Resolution was introduced and read: A; RESOLUTION OF THE CITY COUNCIL OF THE CITY OF BAYZUWN AUTHORIZING AND DIRECTING THE CITY MANAGER OF THE CITY OF BAY70WN TODEPOSIT, FOR A MINIMM PERIOD OF ONE HUNDRED AND TWENTY DAYS, A TOTAL OF FORTY THOUSAND ($40,000.00) DOLLARS IN THE OFFICIAL DEPOSITORY OF THE CITY OF BAYTOWN ON A TIME ERPOSIT BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF BAYTOWN, TEXAS: THAT the-City Manager of the City of Baytown is hereby authorized and directed to deposit a total of Forth Thousand ($402000.00) Dollars in the official depository of the City of Baytown for a period of One Hundred and Twenty (120) days, said sum to be placed in Time Deposit Account on November 12, 1957 to mature March 12,• 1958. INTRODUCED, READ and PASSED by the affirmative vote of a majority of the City Council on this the 13th day of November, A. D., 1957• ATTEST: Ja/ R. H - Pruett Mayor, City of Baytown ls/ Edna Oliver " City Clerk Councilman Mears moved to adopt the ordinance as read. Councilman Garrison seconded the motion. The roll call vote was as follows: Roll Call: Ayes: Councilman Clayton " Ward " Garrison n Swain " Mears " Lusk Mayor Pruett Nays: None Councilman Swain move d to adopt an ordinance appropriating $41.8.00 from the Unappropriated Surplus General Fund to pay repair bill on the cars of the City Attorney and City Manager and to complete payment of the otdwm sewer job on North Jones. Councilman Garrison seconded the motion- The roll call vote was as follows: Roll Call: Ayes: Councilman Clayton " Ward if Garrison it Swain n Mears " Lusk Mayor Pruett The caption of the ordinance follows: ORDINANCE; NO. 453 Nays: None AN ORDINANCE AUTHORIZING THE CITY MANAGER OF THE CITY OF BAYTOWN TO APPROTRIATE FOUR HUNDRED AND EIGHTEEN ($41.8.00) DOLLARS FROM ME 'UNAPPROPRIATED SURPLUS GENERAL FUND ZO CLASSIFICATIONS 102 E—/+., 106 Z-4 AND 401 Y-6 - Councilman Swain moved to adopt an ordinance appropriating $260.00 from the Unappropriated Surplus Water Fund to pay salary increase of DE students in the water office. Councilman Lusk seconded the motion. The roll call vote follows: I� /ov, Roll Call: Ayes: Councilman Clayton Nays: None rr Ward " Garrison " wain " Mars " Lusk Mayor Pruett The caption of the ordinance follows: ORDINANCE NO. 454 Pk-. Johnson again appeared before the Council relative to sewer line extension to his property located off an undeveloped, undedicated street lying north of Cedar Bayou Road. At the last meeting the Council had agreed to set a water meter on the North side of Cedar Bayou Road and the east side of the undeveloped street, however, Aar• Johnson was to purchase and lay, at his own expenses the water line extension to the meter. At 'Uat meeting he was denied sewer connection and agreed to insfall a septic tank under the supervision of city personnel. At this meeting he was asking the Council to reconsider his proposal of buying his own sewer pipe, accepting the dedication of the non - developed street and using pity machinery and man -power to install the sewer line te._the nearest outlet which would be cedar Bayou Road. He informed the Council that it was his glans to build three (3) houses on the acreage facing the street and he would purchase 6 -inch sewer pipe if the city would make the necessary installation and connection. The Counc7. reasoned that this would be in violation of the Charter since it would be developing private property and ruled against the proposal. Mr. Johnson then asked permission to tie-on to the main sewer line; if permissable, he will purchase and lay at this own expense, the necessary pipe to service his home now in the process of construction. This request was discussed at length, afterwhich, Councilman Clayton moved to approve the connection of a four (4) inch sewer extension, with the understanding that this 4-inch sewer line is to service one house only. Should additional houses be built it will be necessary to make a complete direct extension to the main sewer line to service- -each house constructed. The extension is to be made at the expense of W. Johnson. Councilman gain seconded the motion. The roll call vote was as follows: Roll Call Ayes: Councilman Clayton Nays: None " Ward " Garrison " Swain " Mears " Lusk Mayor Pruett The City Manager presented an estimate, compiled by the City Engineer, on the installation of the Woodlawn Street Storm Sewer project. The estimate included pipe, inlet castings, manhole castings, concrete and brick; a total cost of $4,400.45. Councilman Clayton moved to accept the estimate and authorized the expenditure for the Woodlawn Street Storm Sewer Project. Councilman Swain seconded the motion. The roll call vote 4was as follows: Roll Call: Ayes: Councilman Clayton it Ward " Garrison " Swain " Mears. if Lusk Mayor Pruett Councilman Clayton moved to approve a Peacock, Building Inspector; the new picku p will be transferred to another department. The roll call vote was as follows: Roll Calls Ayes: Councilman Clayton " Ward " Garrison " Swain " Mears " Lusk Mayor Pruett Nays: None $50.00 monthly car allowance truck now being used in the Councilman Garrison second Nays: None for J. T. department seconded the motion. ao9d Councilmen Lusk moved to approve the expenditure and appropriation of $280.00 to provide a shelter for dogs held in the City Found. Councilman Mears seconded the motion. The roll call vote was as follows: Roll Call: Ayes: Councilman Clayton Nays: None " Ward " Garrison " Swain " Mears 8 Lusk Mayor Pruett Councilman Lusk moved to approve the payment and appropriation of $52.58 for the Asian Flu Serum recently given City Employees by City Health Officer, Dr. L. W. Creasman and City Health Nurse Burke. Councilman Mears seconded the motion. The roll call vote was as follows: - Roll Call: Ayes: Councilman Clayton Nays: None ^ Ward ^ Garrison " Swain " Mears " Lusk Mayor Pruett The caption of the ordinance-follows: CRDMOCE NO. 455 AN ORDINANCE AUTHORIZING THE CITY MANAGER. OF THE CITY OF BAYTOWN TO APPROPRIATE ONE THOUSAND SIX HUNDRED SEVENTY -THREE ($1,673.00) DOLLARS FROM THE UNAPPROPRIATED SURPLUS GENERAL FUND TO CLASSIFICATIONS 101 G-4: 105 D -1, 203 F -2, AND 501 D21. Hire Two Aasia{ nts — City Engineering Department Councilman Swain moved to approve the hiring of two (2) additional man to assist the City Engineer in the necessary preliminary steps of the required engineering outlined in the recently approved bond issues. Councilman Clayton seconded the motion. The roll call vote was as follows: Roll Call: Ayes: Councilman Clayton Nays: None ^ Ward " Garrison " Swain " Mears " Lusk Mayor Pruett Miarsllnannna The City Engineer was instructed to prepare an estimate on the.replacement of a 4-inch sanitary sewer with a 6-inch line in a section of the Lamar Court Subdivision. The City Manager was instructed to arrange a meeting with Mr. Ansley of the Ashbel Smith Land Company. He will appear before the Council and discuss a proposal on the recent annexation of a portion of the Ashbel Smith Land holdings. A6jiournment Councilman Ward moved for the meeting to adjourn. Councilman Lusk seconded the motion. The roll call vote was all ayes and the Mayor declared the meeting adjourned. ATTEST: (T— R. H. Pruett, Mayor V � , Edna Oliver, City Clerk