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1957 01 10 CC Minutesqg 6 MINUTES OF THE REGULAR MEETING OF THE CITY COUNCIL OF THE CITY OF BAYTOWN, TEXAS January 10. 1957 The City Council of the City of Baytown. Texas, met in regular session on Thurs- day, January 10, 1957.,at 7 :00 o'clock p.m. in the Council Room of the Baytown City Hall with the following members in attendance: P. H. Mears R. B. Bergeron H. M. Campbell W. C. Swain Lacy Lusk Al Clayton R. H. Pruett C. D. Middleton Edna Oliver Absent: George Chandler The Mayor called the meeting the reading of the minutes of the Councilman Bergeron seconded the Councilman Councilman Councilman Councilman Councilman Councilman Mayor City Manager City Clerk City Attorney to order. Councilman Clayton moved to dispense with regular meeting of December 13th and they be approved. motion. The roll call vote was as follows: Roll Call: Ayes: Councilman Clayton Nays: None Councilman Bergeron Councilman Campbell Councilman Swain Councilman Mears Councilman Lusk Mayor Pruett T. E. Dossev - Audit Report: T. E. Dossey, Jr. Certified Public Accountant of Houston. presented the Coun- cil with copies of the City of Baytown annual report ending as of September.30. 1956. He concluded the report presentation with the statement that the records and finances of the City of Baytown were in excellent condition. He also presented hit statement In the amount of $500.00 as per contract. Councilman Bergeron moved to accept the audit report as presented by Mr. Dossey; the City Manager be instructed to pay the statement of $500.00 as per contract. Councilman Campbell seconded the motion. The roll call vote was as follows: Roll Call: Ayes: Councilman Clayton Nays: None Councilman Bergeron Councilman Campbell Councilman Swain Councilman blears Councilman Lusk Mayor Pruett Final Approval - Section 2 Eva Maud Addition F. A. Richardson. developer. presented a plat of Section 2, Eva Maud Subdivision and asked final approval from the Council. After carefully checking the plat. Coun- cilman Campbell moved to give final approval of Section 2 - Eva Maud Subdivision. Councilman Clayton seconded the motion. The roll call vote was as follows: Roll Call: Ayes: Councilman Clayton Councilman Bergeron Councilman Campbell Councilman Swain Councilman Mears Councilman Lusk Mayor Pruett Approve Payment - Water Line - Cedar Bayou City Manager Middleton reported to the Council additional signer before a release is completed on was and is laid in place on the east side of Ferry Nays: None that to date there is needed an 1.5961 of 2 -inch water line which Road. Cedar Bayou. At the December foll7 Page "2" - January 10. 1957 - Minutes 13, 1955 meeting the Council had agreed to pay the grantors $158.00 when the condi- tions of the original bill of sale were released. The City Manager recommended that payment be made without the last signature. Councilman Bergeron moved to approve pay- ment of the water line. Councilman Swain seconded the motion. The roll call vote was as follows: Roll Call: Ayes: Councilman Clayton Councilman Bergeron Councilman Campbell Councilman Swain Councilman Mears Councilman Lusk Mayor Pruett Nays: None Leonard Jones - Unnamed Street - Off Kilgore Road - Shell Leonard Jones. spokesman for h group of property owners living along an unnamed , non - dedicated street lying off Kilgore Roat at 1508 petitioned the Council for enough shell to assure ingress and egress to the property owners and to permit garbage trucks to travel without danger of sticking. An easement for a 60 foot right- of-way has been provided by the former owners, however, the street was never accepted by the county for dedication purposes. Heretofore the property owners had Provided shell along the graded street but since it has been included in the annexation made by the City of Baytown the property owners wanted the City to provide shell. The Mayor explained to Mr. Jones that the City could not develop the street by providing the materials for street base, how- ever, if the property owners would enter into the same agreement as the property owners along Tenth Street, East Lobit and East Hunnicutt and buy the materials, according to the requirements of the Director of Public Works and City Engineer. the City would spread, oil and take it over for all future maintenance. Mr. Jones agreed to relate the information to the other property owners and find out their wishes. afterwhich, he will meet with Mr. Middleton and Mr. Grantham for final disposition of the request. Street Lights - Authorized Councilman Bergeron moved to approve ;+ Committee and authorized the installation light at the First Christian Church. The moved east to the next pole and a mercury cent light will be installed on Forrest. roll call vote was as follows: the recommendations of the street lighting of an incandescent and mercury vapor street existing incandescent street light is to be vapor installed on Marion and an incandes- Councilman Clayton seconded the motion. The Roll Call: Ayes: Councilman Clayton Nays: None Councilman Bergeron Councilman Campbell Councilman Swain Councilman Years Councilman Lusk Mayor Pruett The City Manager was given permission to negotiate with the Houston Lighting & Power Company in an attempt to re -route the installation of street lights approved on Glenn, Parkway and Alexander Drive to avoid an excessive charge levy. . Water and Sewer Line- Lutheran Ghurch Property Councilman Lusk, Chairman of the Committee appointed to study the routing of sewer and water extensions to the Lutheran Church property off Tenth Street between East Hunni- cutt and East Lobit, gave a report and recommended that the lines be routed on Danubina north from East James to East Lobit in order to avoid developing property for other people. The cost estimate of building a sanitary sewer from the existing 10 inch sewer on East James to the southeast corner of the Lutheran Church property on Danubina is $705.00, however, this does not include the water line extension. The Council agreed that a 2 -inch water line would be sufficient size to provide water for the church. Council- man Campbell moved to accept the recommendation of the Committee; the water and sewer lines be taken down Danubina from E. James to East Lobit, this being the nearest feasible route, to the southeast corner of the Lutheran Church property. Councilman Bergeron seconded the motion. The roll call vote Roll Call: Ayes: wqs as follows: Councilman Clayton Councilman Bergeron Councilman Campbell Councilman Swain Councilman bears Councilman Lusk Mayor Pruett Nays: None 74') Page "3" January 10. 1957 - Minutes Appropriation Ordinances The'City Manager introduced and read an ordinance appropriating $1,660.00 from' the Unappropriated Surplus General F#nd to complete payment on police cars:and pay repairs on La Porte Fire Truck. Councilman Clayton moved to adopt the ordinance as read. Councilman Swain seconded the motion. The roll call vote was as follows: Roll Call: Ayes: Councilman Clayton Nays: None Councilman Bergeron Councilman Campbell Councilman Swain Councilman Mears Councilman Lusk Mayor Pruett The caption of the ordinance follows: ORDINANCE NO. 381 AN ORDINANCE AUTHORIZING THE CITY MANAGER OF THE CITY OF BAYTOWN 1 11 TO APPROPRIATE SIXTEEN HUNDRED SIXTY ($1660) DOLLARS FROM THE UN- APPROPRIATED SURPLUS GENERAL FUND TO CLASSIFICATIONS 201 Z -4 AND 202 E -4. Councilman Clayton moved to adopt an ordinance appropriating $7.650.00 from'the Unappropriated Surplus Water Fund to pay for new water meters, fitting$, etc. Coun cilman Swain seconded the motion. The roll call vote was as follows: Roll Call: Ayes: Councilman Clayton Councilman Bergeron Councilman Campbell Councilman Swain Councilman Mears Councilman Lusk Mayor Pruett The caption of the ordinance follows: ORDINANCE N0. 382 ' Nays: None AN ORDINANCE AUTHORIZING THE CITY MANAGER OF THE CITY 'OF BAYTOWN TO APPROPRIATE SEVEN THOUSAND SIX HUNDRED FIFTY ($7.650.00) DOLLARS FROM THE UNAPPROPRIATED SURPLUS WATER FUND TO CLASSIFICATIONS 1002 Z -9 AND 1002 Z -10, Study Drainage - Forrest Street Between Commerce And North Main. Councilman Clayton presented an estimate of cost on eliminating the pending condition existing on Forrest Street between Commerce and North Main in the amount. of $3,250.00. The work consisted of constructing 750 feet of 18 -inch concrete s®wer. pipe, two drainage inlets and one manhole. Connection would be made to the storm sewer of Martin Ditch. The Council agreed to make a study of the report. Request - Curb and Gutter Parkway Drive near Retarded School The Mayor appointed a Committee composed of Councilman Lusk. Clayton and Campbell to make a study and present recommendations on the elimination of a traffic hazard on Parkway Drive near the School for Retarded Children. A Mr. Blancett asked the Council to place curb and gutter in this area in order for the street to be widened where parents are required to park near the school, thus eliminating a bottleneck, and removing a traffic hazard. The Committee will also make a studt of a street light installation near the school. Traffic Light Repair Material'- Purchases The Council gave City Manager Middleton permanent authorization to purchase necessary equipment to keep all traffic lights within the city limits in operation. Councilman Campbell asked for this authorization because many times a traffic hazard developes between Council meetings due to the failure of a traffic light to operate properly and the City Manager does not have authority to purchase the replacement parts without council approval. He was instructed to keep the traffic lights in operation add a report can be made at the council meeting following the reparation. yf4 Page "4"-- January 10. 1957 - Minutes Fire Truck Bids - Tabulation The Fire Truck Bids were opened and they are tabulated as follows: The Seagrave Corporation Mack Trucks, Inc. John Bean Division Dan Butler C Associates pressure regulator American LaFrance Corporation Peter Pirsch C Sons Co. $20,900.00 - $17,700.00 - $23,988.00 - $17,710.00 not available $20,000.00 - $19,613.00 - 100 Working Days 110 Working Days 90 -120 - Working Days 100 Working Days 150 Calendar Days 155 Working Days Councilman Lusk moved to accept the bids, City Clerk be instructed to tabulate same in the minutes, however, further action be tabled on the bids, same to be re- ferred to the Fire Station Committee for study and recommendation. Councilman Bergeron seconded the motion. The roll call vote was as follows: Roll Call: Ayes: Councilman Clayton Councilman Bergeron Councilman Campbell Councilman Swain Councilman Mears Councilman Lusk Mayor Pruett Authorization - Refunding Revenue Bonds Nays: None Mr. Ernest Brown, Jr. representative of the Moroney, Beissner and Company, a Houston investment banking firm met with the Council relative to the refunding of the revenue bonded indebtedness of the City of Baytown. At a previous meeting the Council had been informed that the City could not issue any more revenue bonds until it had effected a refunding progrem:•and through such a refunding program the City will save approximately $25,690 in interest on the outstanding bonds by calling them In and refinancing them. Mr. Brown explained that under the terms of an agreement with the City, the firm will pay all publications cost, legal expense and printing costs and should the firm not be successful in the completing of the refunding program the City will not be obligated to them for any fee and other expense incurred in the at- tempt of refunding. Councilman Lusk moved to instruct Mr. Brown to procede with the process of refunding all revenue bonds of the City of Baytown immediately. Councilman Mears seconded the motion. The roll call vote was as follows: Roll Call: Ayes: Councilman Clayton Nays: None Councilman Bergeron Councilman Campbell Councilman Swain Councilman Mears Councilman Lusk Mayor Pruett Committee - Negotiate Name Change Ferry Road to Cedar Bayou Road The Mayor appointed City Manager Middleton and Councilman Swain as a Committee to contact V. V. Ramsey,:Commissioner, regarding the renadifing-of Ferry Road to Cedar Bayou Road throughout its entire length, thus eliminating some confusion on the dual named road. Street Sweeper - Purchased The Committee appointed to study the street sweeper bids reported that it was ready for final action on the purchase of a sweeper. The merits of the Austin - Western and Elgin Machines were discussed, afierwhich, Councilman Campbell moved to purchase the Elgin Sweeper, less trade -in, at a cost of $10,320.00. Councilman Mears seconded the motion. The roll call vote was as follows: Roll Call: Ayes: Councilman Bergeron Councilman Campbell Councilman Swain Councilman Mears Councilman Lusk Mayor Pruett Nays: Councilman Clayton Committee - Study Parking Meter Replacements A committee composed of Councilman Lusk, Clayton, Police Chief Montgomery and City Manager Middleton was appointed by the Mayor to make a study of the various 99� Page "5" January 10. 1957 - Minutes types of parking meters used in other cities prior to a replacement of parking meters in Baytown. It was pointed out that the meters were being repaired regularly. however, the repairs were not successful due to the fact that the meters were worn out. It was suggested that the study be made. comparison to be made between the manual and automatic machines, afterwhich a report will be given to the findings of the Committee. Specifications will then be compiled and advertisement for bids authorized. Corporation Court Judge Requests - Committee Study Corporation Court Judge Girardeau asked permission from the Council to move his law office from the-present location at the Corporation Court Building in order for him to have more privacy in his law practice. He.is now designated as a part- time judge and has outside law practice and in his petition to the Council he saated that he would still be accessible for consultation by the clerks at the corporation court office or any aggrieved person registering a complaint. He also asked that his telephone be designated as an outside line rather than routed through the PBX board now operating within the City Hall. His requests were referred to the Cor- proation Court Committee for study and final disposition. Water Department Supplies - Approved Purchase The City Manager was instructed to make purchases ofcall materials in the supply and distribution division of the water department insofar as the funds are availbble and if possible try to get a 6 -month option on the purchase price in order for another order to be submitted about the incoming of the new fiscal year. The Council also approved the purchase of two 2 -inch disc. water meters. three 1l_inch disc. water meters. six 1 -inch water meters. one 3 -inch compound water meter, and two 2 -inch compound water meters. Purchase New Typewriter - City Manager's Secretary Councilman Clayton moved to authorize the purchase of a new Remington, less trade -in of old Remington, typewriter for the City Manager's Secretary at a cost of $230.00. Councilman Swain seconded the motion. The roll call vote was as follows: Roll Call: Ayes: Councilman Clayton Nays: None Councilman Bergeron Councilman Campbell Councilman Swain Councilman Mears Councilman Lusk Mayor Pruett Assistant Director - Civil Defense Councilman Clayton moved to approve the appointment of Dan Harrison as Ass't Director of Civil Defense for the City of Baytown, the appointment being recommended by the City Manager. Councilman Lusk seconded the motion. The roll call vote was as follows: Roll Call: Ayes: Councilman Clayton Councilman Bergeron Councilman Campbell Councilman Swain Councilman Mears Councilman Lusk Mayor Pruett Nays: None Adopt Rules - Laving Pipelines, conduits, etc, within City of Baytown Upon the request of the City Manager, City Engineer and Director of Public Works, Councilman Campbell moved to adopt the following rules governing the laying of pipelines, conduits. etc. within the City limits of Baytown. The-rules are as follows: Permits for laying pipelines. conduits. etc. within the street rights -of -way within the City limits of the City of Baytown, Texas. shall be obtained from the Director of Public Works. Construction of said pipelines or conduit shall comply with the following conditions: 1. The contractor, constructing the pipelines. or conduit shall notify the Fire Chief and Chief of Police twenty -four hours before any street is closed or partially closed due to said construction. i im i 910 1 Page "6" January 10, 1957 - Minutes 2. The contractor must assume all responsibility for claims of damage resulting from said construction. 3. The contractor shall furnish such barricades, warning lights, and flares as required by the Director of Public Works or City Engineer. A. The contractor shall furnish necessary flagmen to direct traffic around said construction as required by the Director of Public Works or City Engineer. 5. Crossings of concrete streets shall be made by tunneling or boring methods if feasible. 6. If concrete pavement must be cut by open trench methods, the excavated area shall be backfilled with cement stabilized sand 1 1/2 sacks cement per C.Y. to the subgrade of the existing concrete pavement. The concrete pavement shall be replaced immediately following the backfilling. 7. Where streets. (other than concrete) are cut by the open trench method the trench shall be backfilled in layers not exceeding one foot in thickness and compacted by mechanical methods to an apparent dry density of not less than 95% of the maximum dry density of samples of the materials as determined by the "Proctor Compaction Test ", (AASHO T- 99 -38). Said backfill shall be carried to eight inches of the surface. The last eight inches of the trench shall be backfilled with oyster shell. After the oyster shell has been com- pacted by traffic two inches of hot mix asphaltic concrete shall be placed to repair the driving surface. 8. The contractor must furnish a one year maintenance bond. which must be ap- proved by the City Attorney. 9. The entire construction procedure shall be inspected by the Director of Public Works and /or the City Engineer. Councilman Swain moved to second the motion. The roll call vote was as follows: Roll Call: Ayes: Adiournment Councilman Clayton Nays: None Councilman Bergeron Councilman Campbell Councilman Swain Councilman Mears Councilman Lusk Mayor Pruett Councilman Bergeron moved for the meeting to adjourn. Councilman Lusk seconded the motion. The ayes were unanimous and the Mayor declared the meeting adjourned. ATTEST: 1 Edna Oliver, City Clerk R. H. Pr ett. Mayor