1950 05 10 CC Minutes, Specialr
r
257
MINUTES OF THE SPECIAL MEETING OF THE
CITY COUNCIL OF THE CITY OF BAYTOWN, TEXAS
May 10, 19$0
The City Council of the City of Baytown. Texas met in special session on Wed -
nesday, May 10, 1950 at 700 p. m, in the Council Room of the Baytown City Hall with
the following members in attendance:
J. A. Ward Mayor
R.
B.
Bergeron
Councilman
E.
W.
Buelow
Councilman
!I.
I.
Davis
Councilman
R.
H.
Pruett
Councilman
J.
A.
Stroud
Councilman
W.
C.
Williams
Councilman
Milton L. Campbell
Councilman
Willie D. Reeves
Councilman
C. Darwin Middleton City Manager
George Chandler City Attorney
Edna Oliver City Clerk
The Mayor called the meeting to order. The Special Election returns of April
29, 1950 were canvassed.
Auditor's Report
At he request of the. Council, T. B. Trotter C.P.A. and City Auditor, appeared
to discuss certain statements contained in his recent audit report. Mr. Trotter
introduced F. R. Houlihan and gsked that he he allowed to explain the "Z9,0DO
shortage" between the controls and the trial balances. Mr. Houlihan informed the
Council that this was not in terms of dollars and cents as all the moneys had
been accounted for in each instance, but the shortage was shown on the so- called
control sheets. Due to certain mis- understandings arising between the persons
in charge of the accounts, customer's account sheets were changed indiscriminately
throughout the year thus making an audit of water accounts impossible. The reason
for the errors nee because no one appreciated the keeping of accurate records. Too,
there had been no approved system kept which would afford a cross balance check.
Councilmen Buelow, Campbell and Mayor Ward questioned the auditors at length rela-
tive to the water department and then the corporation court records were brought
into discussion. Mr. Houlihan told the Council that the only records whjkch could -rw*�
be audited were the Court Docket Books. Judge Hunter had not posted the docket
book since April, 1949. It was required by law that a docket book be kept on each
and every offense and the disposition of each case. This manner of book- keeping
would provide knowledge of the amount collected and the amount due the city. Too,
repeated offenders, who ignore fine assessment, could be easily detected if a
complete docket was kept. The individual fine receipts that were retained as re-
cords had been balanced and the money accounted for but this method did not provide
an accurate audit.
The Council thanked the Auditors for their report and promised corrections in
each case.
Resolution
City Attorney Chandler introduced and read the following resolution.
RESOLUTION
A RESOLUTION CANVASSING THE RETURNS OF THE SPECIAL MUNICIPAL
ELECTION HELD WITHIN THE CITY OF BAYTCNN ON THE 29TH DAY OF
APRIL, A. D., 1950, FOR THE PURPOSE OF ELECTING TWO (2) COUNCIL-
MEN FROM DISTRICTS NOS 4 AND 5; DECLARING THE RESULTS OF SAID
ELECTION ; FINDING THAT NOTICE OF SAID FT TION WAS DULY AND
PROPERLY GIVEN AND THAT SAID ELECTION WAS DULY AND PROPERLY
HELD AND THE RETURNS THEREOF MADE BY THE PROPER OFFICIALS IN
ACCORDANCE WITH THE LAWS OF TTiE STATE OF TEXAS
WHERE AS, the City Council of the City of Baytown at its special meeting held
on this the 10th day of May, 1950, proceeded as required by law to canvass the re-
turns of the special municipal election held in the City of Baytown on the 29th
day of April, 1950, for the purpose of electing two (2) councilmen from Districts
No. 4 and No. 5, said election halving been held under and pursuant to the provisions
258
of the charter of said city and an ordinance duly passed on the 12th day of April,
1950, calling said election, and
WHEREAS, said election having been duly and regularly had and held as called
in said ordinance and according to law and the returns thereof having been duly
made and the election judges having certified the results of said election as -here-
inafter set out and the City Council having duly•and regularly canvassed the.re-
turns of said election and finding that the total votes cast at said election were
as follows: to -wit:
For Councilman from District No. 4
Sam G. Como 441 Votes_
Milton L.Campbell 765 Votes.
For Councilman from District No. 5
Mrs. Cuba Greer 538, Votes
Willie Dearmon Reeves 666 Votes.
and WHEREAS, the City Council of the City of Baytown finds the election returns
as set out above to be accurate and correct and no election protest or contest
having been filed with said council or instituted in connection with said election,
NCW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF BAYTOWN:
Section 1. THAT Milton L. Campbell received a majority of the votes cast at
said election for the office of Eouncilmah from District No. )t and accordingly, the
said Milton L. Camphell is hereby declared elected to the office of councilman from
District No. 4 of the City of Baytown. .
Section 2e THAT Willie Dearmon Reeves received a majority of the votes cast
at said election for the office of Councilman from District No. 5 and accordingly,
the said Willie Dearmon Reeves is hereby declared elected to the office of council-
man from District No. 5 of the City of Baytown.'
Section 3. THAT -the City Council of the City of Baytown further finds that the
notice of said election was duly and properly given as required by law and
that said election wqs duly and regularly held and the returns thereof duly and
regularly made by the proper officials of said election, and in all things accord-
ing to law.
INTRODUCED, READ and PASSED by the afformative vote of the majority of the
menbers of the City Council of the City of Baytown, this the 10th day of May, 1950•
/s/ J. A. Ward
Mayor -
ATTEST:
Is/ Edna Oliver
City Clem
Councilman Stroud moved to adopt the resolution as read. Councilman Buelow
seconded the motion. The roll call vote was as follows:
Roll Call: Ayes: Mayor Ward Nays: None
Councilman Bergeron
0 Buelow
It Davis
Stroud
'! Pruett
a Williams
2a_9..
Oath Administered to CouncilmeniCampbell and Reeves
Councilman Williams administered the oath of office to Councilmen Milton L.
Campbell and Willie D. Reeves for the two (2) ensuing years as elected Councilmen
from Districts No. 4 and 5 respectively. At this point Councilmen Davis and Stroud
left the table and their places were taken by the aforesaid newly elected officials.
Appointment J. R. Read and E. Hoffpauir - Housing Authority Board
Councilman Buelow moved to approve the appointment of J. Rodger Head and E. Hoff -
pauir to the Housing Authority Board. Councilman Williams seconded the motion.
The roll call vote was as follows:
Roll Call: Ayes: Mayor Ward Nays: None
Councilman Bergeron
It Buelow
It Campbell
" Pruett
Reeves
!' Williams
Mayor Pro; Tem
Councilman Campbell moved to approve the appointment of R. H. Pruett as Mayor
Pro Tem. Councilman Reeves seconded the motion. The roll call vote was as follows:
Roll Call: Ayes: Mayor Ward Nays: None
Councilman Bergeron
It Buelow
It Campbell
It Pruett
It Reeves
!! Williams
C. Q. Alexander - Bus Line
Councilman Pruett moved to approve the new proposed bus route fif the Tunnel
Transit Company. The proposed route would come down Market. West Main, Hill, Florida,
Kentucky, New Jersey, Huggins, Finley, San Jacinto Avenue, Market and back to
place of beginning. Councilman Bergeron seconded the motion. The roll call vote
was follows:
Roll Call: Ayes: Mayor Ward Nayss None
Councilman Bergeron
It Campbell
It Buelow
1t Pruett
Reeves
Williams
Councilman Bergeron moved to adjourn. Councilman Reeves seconded the motion.
The ayes were unanimous and the Mayor declared the meeting adjourned.
ATTEST:
doLA2 GLtA)
Gtty Clerk
A. Ward, ayor