FCPEMSD Resolution No. 22 RESOLUTION NO, 22
A RESOLUTION OF 'THE BOARD OF DIRECTORS OF THE BAYTOWN
FIRE CONTROL, PREVENTION, AND EMERGENCY MEDICAL SERVICES
DISTRICT AUTHORIZING AND DIRECTING 'FIT]-' PRESIDENT TO
EXECUTE AND THE SECRETARY TO ATTEST TO AN INTERLOCAL
AGREEMENT FOR FIRE. TRAINING FACILITY, PERSONNEL AND
EQUIPMENT WITH THE CITY OFBAYTOWN; AND PROVIDING FOR
THE EFFECTIVE DATE THEREOF,
BE IT RESOLVED BY 'THE BOARD OF DIRECTORS OF BAYTOWN FIRE
CONTROL, PREVENTION, AND EMERGENCY MEDICAL SERVICES DISTRICT:
Section 1: That the Board of Directors of the Baytown Fire Control, Prevention, and
Emergency Medical Services District hereby authorizes and directs the ]'resident to execute and
the Secretary to attest to an Agreement for Fire Training Facility, Personnel and Equipment with
the City of Baytown. A cop), of such agreement is attached hereto as Exhibit "A" and is
incorporated herein for all intents and purposes.
Section 2: This resolution shall take effect immediately from and after its passage by
the Board of Directors of the Baytown Fire Control, Prevention, and Emergency Medical
Services District,
INTRODUCED, READ and PASSED, by the affirmative vote of the Board of Directors
of the Baytown Fire Control, Prevention. and Emergency Medical Services District this the 17"'
day of January, 2012.
B�1-' EY SMITH, President
AI',
L TIC SC 'Wct Lary
APPROVED AS TO FORM:
41- NACIOZ Sol
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Exhibit "A"
AGREEMENT FOR FIRE TRAINING FACILITY, PERSONNEL AND
EQUIPMENT
STATE OF TEXAS §
COUNTY OF HARRIS §
This Agreement for Fire Training Facility, Personnel and Equipment(the"Agreement") is
made as of the day of January,2012,by and between the CITY OF BAYTOWN,a municipal
corporation located in Harris and Chambers Counties,Texas,(the"City")and the BAYTOWN FIRE
CONTROL, PREVENTION, AND EMERGENCY MEDICAL SERVICES DISTRICT, a fire
control,prevention,and emergency medical services district created under Chapter 344 of the Texas
Local Government Code, as amended, (the "Act") and located in Harris and Chambers Counties,
Texas, (the "District"). For and in consideration of the mutual covenants herein contained, it is
agreed as follows:
Section 1. Representations and Warranties of District.
a) The District is engaged in an on-going effort to provide new resources to finance
programs of the District consistent with Section 344.151 of the Act.
b) The District covenants that it shall actively work to productively coordinate its
activities with the City in an effort to reduce duplication of services.
c) The District represents and warrants that it has been properly created and is duly
authorized pursuant to the Act to enter into this Agreement.
Section 2. Description of Programs.
The City,with the assistance of the District as herein specified,agrees to develop,organize
and manage the following programs,including entering into and administering all contracts incident
thereto:
a) Fire Training Facility. This facility will provide training required by the Texas
Commission on Fire Protection and the Baytown Fire Department.
Plans and specifications for each phase of the fire training facility shall be approved
by the District or its designee prior to the facility being advertised for bids. The plans
and specifications may not be thereafter changed by the District to increase the price
unless the District provides additional funds therefor. Likewise once the plans and
specifications are approved by the District, the City may not thereafter make
significant changes to the same which would increase the construction price unless(i)
the City provides the necessary funds therefor and the City has obtained the approval
of the District or(ii)the District determines such changes are necessary and agrees in
writing to pay for the increase in the construction price.
Agreement for Fire Training Facility.Personnel and Equipment,Page 1
b) Fire Training Personnel and Operations. This program will maintain the
employment of one Fire Training Officer, who will assist with the fire training
facility and provide additional training to the firefighters in order to meet and exceed
safety goals of the City of Baytown.
c) Medical Technology and Capital Equipment. This program will provide resources
necessary for the acquisition of additional and/or replacement medical equipment.
d) Fire Technology and Capital Equipment. This program shall provide resources
necessary to procure needed fire apparatus and ambulances to further the purposes of
the District.
e) Communications Technology and Capital Equipment. This program is designed to
replace analog communications equipment with digital communications equipment
and keep the equipment updated.
f) Administration. This program will provide reimbursement for a portion of the costs
incurred by the City in administering the fire control, prevention, and emergency
medical services programs.
Persons filling any of the positions created, in part, by the District's programs mentioned
hereinabove shall be employees of the City;and,therefore,subject to the City's personnel policies
and procedures and entitled to the benefits offered by the City to other similarly situated employees,
as determined by the City in its sole discretion. As such, the City shall be responsible for the
supervision and control of such employees.
Section 3. Program Reports.
The City shall prepare and submit to the District within 30 days after the end of each fiscal
year during the term of this Agreement a verbal or brief written report describing the services
performed by the City pursuant to this contract during the previous year along with a summary of
expenditures for the previous fiscal year.
Section 4. Funds to be provided by the District.
For and in consideration of the services to be provided by the City in furtherance of the
District's programs listed in Section 2,the District shall provide the funds to the City for the actual
costs of such programs for each year of the Agreement. Expenditures will be budgeted on an annual
basis and the District shall be responsible for the actual program costs.
Unless otherwise provided,all payments required to be made herein shall be payable on or
before 30 days after the District receives the sales and use tax levied pursuant to the provisions of the
Act from the State comptroller. While the District receives such funds from the State on a quarterly
basis, the District's obligations under this Agreement are on a yearly basis. As such, any funds
received by the District during an agreement year and/or any prior year shall be applied to the actual
expenses incurred during each year, regardless of when they are received.
The City understands and agrees that the District's obligation for payment under this
Agreement shall at no time exceed the amount of sales and use tax revenue received by the District.
If adequate funds are not received,the District shall have the obligation to pay the revenues actually
Agreement for Fire Training Facility,Personnel and Equipment.Page 2
received and the City shall be obligated to expend only to the extent that such revenues cover the
programs enumerated hereinabove.
Section 5. Term.
This Agreement shall be effective for a period commencing on October 1,2011,and ending
five years after the date the District first levies taxes for District purposes as authorized pursuant to
its continuation election held on May 14, 2011, unless sooner terminated by either party hereto
pursuant to the terms hereof or unless the District is dissolved prior to such time.
Section 6. Termination for Cause.
A party may terminate its performance under this contract only upon default by the other
party. Default by a party shall occur if the party fails to perform or observe any of the terms and
conditions of this Agreement required to be performed or observed by that party. Should such a
default occur,the party against whom the default has occurred shall have the right to terminate all or
part of its obligations under this contract as of the 30`h day following the receipt by the defaulting
party of a notice describing such default and intended termination, provided: (1) such termination
shall be ineffective if within said 30-day period the defaulting party cures the default, or(2) such
termination may be stayed, at the sole option of the party against whom the default has occurred,
pending cure of the default.
Upon the termination of this Agreement, both parties shall be relieved of their respective
obligations herein stated. This Agreement shall not be subject to termination for convenience.
Section 7. Force Majeure.
Any prevention,delay,nonperformance,or stoppage due to any of the following causes shall
excuse nonperformance for the period of any such prevention,delay,nonperformance,or stoppage,
except the obligations imposed by this Agreement for the payment of funds allocated for the
District's programs. The causes referred to above are strikes, lockouts, labor disputes, failure of
power,acts of God, acts of public enemies of this State or of the United States, riots, insurrections,
civil commotion, inability to obtain labor or materials or reasonable substitutes for either,
governmental restrictions or regulations or controls,casualties or other causes beyond the reasonable
control of the party obligated to perform.
Section 8. Refund and Payment upon Termination.
Upon termination of this Agreement pursuant to Section 7 hereof due to an uncured default
by the City,the City hereby agrees to refund all unexpended,unappropriated monies previously paid
by the District to the City pursuant to this Agreement. If at the time of termination the District owes
the City monies, the District shall remit to the City the appropriate amount computed as of the
effective date of the termination.
Agreement for Fire Training Facility.Personnel and Equipment.Page 3
Section 9. Parties in Interest.
This contract shall bind and benefit the City and the District and shall not bestow any rights
upon any third parties.
Section 10. Non-waiver.
Failure of either party hereto to insist on the strict performance of any of the agreements
herein or to exercise any rights or remedies accruing thereunder upon default or failure of
performance shall not be considered a waiver of the right to insist on and to enforce, by an
appropriate remedy,strict compliance with any other obligation hereunder or to exercise any right or
remedy occurring as a result of any future default or failure of performance.
Section 11. Compliance with Applicable Laws.
The parties hereto shall comply with all rules,regulations,and laws of the United States of
America,the State of Texas,and all laws,regulations,and ordinances of the City of Baytown as they
now exist or may hereafter be enacted or amended.
Section 12. Choice of Law; Venue.
This contract is subject to and shall be construed in accordance with the laws of the State of
Texas, the laws of the federal government of the United States of America and all rules and
regulations of any regulatory body or officer having jurisdiction. This contract is performable in
Harris County, Texas.
Section 13. Notices.
All notices required or permitted hereunder shall be in writing and shall be deemed delivered
when actually received or, if earlier, on the third day following deposit in a United States Postal
Service post office or receptacle with proper postage affixed(certified mail,return receipt requested)
addressed to the respective other party at the address described below or at such other address as the
receiving party may have theretofore prescribed by notice to the sending party:
District
Baytown Fire Control, Prevention,and Emergency Medical Services District
Attn: President, Board of Directors
P.O. Box 424
Baytown, TX 77522-0424
Fax: (281)420-6586
Agreement for Fire Training Facility,Personnel and Equipment.Page 4
City
City of Baytown
Attn: City Manager
P. O. Box 424
Baytown,Texas 77522-0424
Fax: (281)420-6586
Section 14. Audits.
The City and the District may, at any reasonable time,conduct or cause to be conducted an
audit of the other parties' records and financial transactions. The cost of said audit will be borne by
the entity requesting the audit. The City and the District shall make available all of its records in
support of the audit.
Section 15. Ambiguities.
In the event of any ambiguity in any of the terms of this contract,it shall not be construed for
or against any party hereto on the basis that such party did or did not author the same.
Section 16. Captions.
The captions of the sections and subsections, if any,of this Agreement are for convenience
and ease of reference only and do not define, limit,augment or describe the scope,content or intent
of this Agreement or of any part or parts of this Agreement.
Section 17. Entire Agreement.
This Agreement contains all the agreements of the parties relating to the subject matter hereof
and is the full and final expression of the agreement between the parties. Any oral representations or
modifications concerning this instrument are of no force or effect excepting a subsequent
modification in writing signed by all the parties hereto.
Section 18. Assignment or Transfer of Rights or Obligations.
The City shall not sell, assign, or transfer any of its rights or obligations under this
Agreement in whole or in part without prior written prior consent of the District.
Section 19. Severability.
All parties agree that should any provision of this Agreement be determined to be invalid or
unenforceable, such determination shall not affect any other term of this Agreement, which shall
continue in full force and effect.
Agreement for Fire Training Facility.Personnel and Equipment,Page 5
Section 20. Authority.
The officers executing this Agreement on behalf of the parties hereby represent that such
officers have full authority to execute this Agreement and to bind the party he/she represents.
IN WITNESS WHEREOF, the parties have made and executed this contract in multiple
copies, each of which shall be an original.
CITY OF BAYTOWN BAYTOWN FIRE CONTROL,
PREVENTION AND EMERGENCY
MEDICAL SERVICES DISTRICT
STEPHEN H. DONCARLOS, Mayor BRENDA BRADLEY SMITH, President
ATTEST: ATTEST:
LETICIA BRYSCH,City Clerk LETICIA BRYSCH, Secretary
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Agreement for Fire TrainingF acility,Personnel and EguiRment,Page 6
AGREEMENT FOR FIRE TRAINING FACILITY, PERSONNEL AND
EQUIPMENT
STATE OF TEXAS §
COUNTY OF HARRIS §
This A m nt for Fire Training Facility, Personnel and Equipment(the"Agreement") is
made as of the ay of January,2012,by and between the CITY OF BAYTOWN,a municipal
corporation located in Harris and Chambers Counties,Texas,(the"City")and the BAYTOWN FIRE
CONTROL, PREVENTION, AND EMERGENCY MEDICAL SERVICES DISTRICT, a fire
control,prevention,and emergency medical services district created under Chapter 344 of the Texas
Local Government Code, as amended, (the "Act") and located in Harris and Chambers Counties,
Texas, (the "District"). For and in consideration of the mutual covenants herein contained, it is
agreed as follows:
Section 1. Representations and Warranties of District.
a) The District is engaged in an on-going effort to provide new resources to finance
programs of the District consistent with Section 344.151 of the Act.
b) The District covenants that it shall actively work to productively coordinate its
activities with the City in an effort to reduce duplication of services.
c) The District represents and warrants that it has been properly created and is duly
authorized pursuant to the Act to enter into this Agreement.
Section 2. Description of Programs.
The City,with the assistance of the District as herein specified,agrees to develop,organize
and manage the following programs,including entering into and administering all contracts incident
thereto:
a) Fire Training Facility. This facility will provide training required by the Texas
Commission on Fire Protection and the Baytown Fire Department.
Plans and specifications for each phase of the fire training facility shall be approved
by the District or its designee prior to the facility being advertised for bids. The plans
and specifications may not be thereafter changed by the District to increase the price
unless the District provides additional funds therefor. Likewise once the plans and
specifications are approved by the District, the City may not thereafter make
significant changes to the same which would increase the construction price unless(i)
the City provides the necessary funds therefor and the City has obtained the approval
of the District or(ii)the District determines such changes are necessary and agrees in
writing to pay for the increase in the construction price.
Agreement for Fire Training Facility,Personnel and Equipment,Page 1 /
b) Fire Training Personnel and Operations. This program will maintain the
employment of one Fire Training Officer, who will assist with the fire training
facility and provide additional training to the firefighters in order to meet and exceed
safety goals of the City of Baytown.
c) Medical Technology and Capital Equipment. This program will provide resources
necessary for the acquisition of additional and/or replacement medical equipment.
d) Fire Technology and Capital Equipment. This program shall provide resources
necessary to procure needed fire apparatus and ambulances to Further the purposes of
the District.
e) Communications Technology and Capital Equipment. This program is designed to
replace analog communications equipment with digital communications equipment
and keep the equipment updated.
f) Administration. This program will provide reimbursement for a portion of the costs
incurred by the City in administering the fire control, prevention; and emergency
medical services programs.
Persons filling any of the positions.created, in part, by the District's programs mentioned
hereinabove shall be employees of the City; and, therefore, subject to the City s personnel policies
and procedures and entitled to the benefits offered by the City to other similarly situated employees,.
as determined by the City in its sole discretion. As such, the City shall be responsible for the
supervision and control of such employees.
Section 3. Program Reports.
The City shall prepare and submit to the District:within 30 days after the end of each fiscal
year during the term of this Agreement a verbal or brief written report describing the services
performed by the City pursuant to this contract during the previous year along with a summary of
expenditures for the previous fiscal year.
Section 4. Funds to be provided by the District.
For and in consideration of the services to be.provided by the City in furtherance of the
District's programs listed in Section 2,the District shall provide the funds to the City for the actual
costs of such programs for each year of the Agreement. Expenditures will be budgeted on an annual
basis and the District shall be responsible for the actual program costs.
Unless otherwise provided, all payments required to be made herein shall be payable on or
before 30 days after the District receives the sales and use tax levied pursuant to the provisions of the
Act from the State comptroller. While the District receives such funds from the State on a quarterly
basis, the District's obligations under this Agreement are on a yearly basis. As such, any funds
received by the District during an agreement year and/or any prior year shall be applied to the actual
expenses incurred during each year, regardless of when they are received.
The City understands and .agrees that the District's obligation for payment under this
Agreement shall at no time exceed the amount of sales and use tax revenue received by the District.
If adequate funds are not received,the District shall have the obligation to pay the revenues actually
A eement for Fire Training Faci I ity, Personnel and Equipment ment Page 2
received and the City shall be obligated to expend only to the extent that such revenues cover the
programs enumerated hereinabove.
Section S. Term.
This Agreement shall be effective for a period commencing on October 1,2011,and ending
five years after the date the District first levies taxes for District purposes as authorized pursuant to
its continuation election held on May 14, 2011, unless sooner terminated by either party hereto
pursuant to the terms hereof or unless the District is dissolved prior to such time.
Section 6. Termination for Cause.
A party may terminate its performance under this contract only upon default by the other
parry. Default by a party shall occur if the party fails to perform or observe any of the terms and
conditions of this Agreement required to be performed or observed by that party. Should such a
default occur,the party against whom the default has occurred shall have the right to terminate all or
part of its obligations under this contract as of the 30'h day following the receipt by the defaulting
party of a notice describing such default and intended termination, provided: (1)such termination
shall be ineffective if within said 30-day period the defaulting party cures the default, or(2) such
termination may be stayed, at the sole option of the party against whom the default has occurred,
pending cure of the default.
Upon the termination of this Agreement, both parties shall be relieved of their respective
obligations herein stated. This Agreement shall not be subject to termination for convenience.
Section 7. Force Majeure.
Any prevention,delay,nonperformance,or stoppage due to any of the following causes shall
excuse nonperformance for the period of any such prevention,delay,nonperformance,or stoppage,
except the obligations imposed by this Agreement for the payment of funds allocated for the
District's programs. The causes referred to above are strikes, lockouts, labor disputes, failure of
power,acts of God,acts of public enemies of this State or of the United States, riots, insurrections,
civil commotion, inability to obtain labor or materials or reasonable substitutes for either,
governmental restrictions or regulations or controls,casualties or other causes beyond the reasonable
control of the party obligated to perform.
Section 8. Refund and Payment upon Termination.
Upon termination of this Agreement pursuant to Section 7 hereof due to an uncured default
by the City,the City hereby agrees to refund all unexpended,unappropriated monies previously paid
by the District to the City pursuant to this Agreement. If at the time of termination the District owes
the City monies, the District shall remit to the City the appropriate amount computed as of the
effective date of the termination.
AgEeement for Fire TrainingF acility.Personnel and Equipment.Page 3
Section 9. Parties in Interest.
This contract shall bind and benefit the City and the District and shall not bestow any rights
upon any third parties.
Section 10. Non-waiver.
Failure of either party hereto to insist on the strict performance of any of the agreements
herein or to exercise any rights or remedies accruing thereunder upon default or failure of
performance shall not be considered a waiver of the right to insist on and to enforce, by an
appropriate remedy,strict compliance with any other obligation hereunder or to exercise any right or
remedy occurring as a result of any future default or failure of performance.
Section 11. Compliance with Applicable Laws.
The parties hereto shall comply with all rules,regulations, and laws of the United States of
America,the State of Texas,and all laws,regulations,and ordinances of the City of Baytown as they
now exist or may hereafter be enacted or amended.
Section 12. Choice of Law; Venue.
This contract is subject to and shall be construed in accordance with the laws of the State of
Texas, the laws of the federal government of the United States of America and all rules and
regulations of any regulatory body or officer having jurisdiction. This contract is performable in
Harris County, Texas.
Section 13. Notices.
All notices required or permitted hereunder shall be in writing and shall be deemed delivered
when actually received or, if earlier, on the third day following deposit in a United States Postal
Service post office or receptacle with proper postage affixed(certified mail,return receipt requested)
addressed to the respective other party at the address described below or at such other address as the
receiving party may have theretofore prescribed by notice to the sending party:
District
Baytown Fire Control, Prevention,and Emergency Medical Services District
Attn: President, Board of Directors
P.O. Box 424
Baytown,TX 77522-0424
Fax: (281)420-6586
Agreement for Fire Training Facility.Personnel and Fquinment.Page 4
Cily
City of Baytown
Attn: City Manager
P. O. Box 424
Baytown, Texas 77522-0424
Fax: (281)420-6586
Section 14. Audits.
The City and the District may, at any reasonable time, conduct or cause to be conducted an
audit of the other parties' records and financial transactions. The cost of said audit will be borne by
the entity requesting the audit. The City and the District shall make available all of its records in
support of the audit.
Section 15. Ambiguities.
In the event of any ambiguity in any of the terms of this contract, it shall not be construed for
or against any party hereto on the basis that such party did or did not author the same.
Section 16. Captions.
The captions of the sections and subsections, if any, of this Agreement are for convenience
and ease of reference only and do not define, limit,augment or describe the scope,content or intent
of this Agreement or of any part or parts of this Agreement.
Section 17. Entire Agreement.
This Agreement contains all the agreements of the parties relating to the subject matter hereof
and is the full and final expression of the agreement between the parties. Any oral representations or
modifications concerning this instrument are of no force or effect excepting a subsequent
modification in writing signed by all the parties hereto.
Section 18. Assignment or Transfer of Rights or Obligations.
The City shall not sell, assign, or transfer any of its rights or obligations under this
Agreement in whole or in part without prior written prior consent of the District.
Section 19. Severability.
All parties agree that should any provision of this Agreement be determined to be invalid or
unenforceable, such determination shall not affect any other term of this Agreement, which shall
continue in full force and effect.
Agreement for Fire TrainingFty. Personnel and Equipment.Page 5
Section 20. Authority.
The officers executing this Agreement on behalf of the parties hereby represent that such
officers have full authority to execute this Agreement and to bind the party he/she represents.
IN WITNESS WHEREOF, the parties have made and executed this contract in multiple
copies, each of which shall be an original.
CITY OF BA OWN BAYTOWN FIRE CONTROL,
PREVENTION AND EMERGENCY
MEDICAL SERVICES DISTRICT
S PHEN H. DONCARLOS, Mayor 143RENDA BRADLEY SMIT resident
ATT ST: +31�0�� AT ST: N.��
•
LETICIA B to, C;0`1 E ICIA B ecretary �,
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