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BAWA Resolution No. 2009-01 RESOLUTION NO.2009-01 A RESOLUTION OF THE BOARD OF DIRECTORS OF THE BAYTOWN AREA WATER AUTHORITY ADOPTING THE BAYTOWN AREA WATER AUTHORITY'S WATER CONSERVATION/DROUGHT CONTINGENCY PLAN: AND PROVIDING FOR THE EFFECTIVE DATE THEREOF. ************************************************************************************* BE IT RESOLVED BY THE BOARD OF DIRECTORS OF THE BAYTOWN AREA WATER AUTHORITY: Section 1:That the Board of Directors of the Baytown Area Water Authority hereby adopts the Baytown Area Water Authority's Water Con servation/Drought Contingency Plan.The plan is marked as Exhibit"A"and incorporated herein for all intents and purposes. Section 2:This resolution shall take effect immediately from and after its passage by the Board of Directors of the Baytown Area Water Authority. INTRODUCED.READ and PASSED.by the affirmative vote of the Board of Directors of the Baytown Area Water Authority this the 151h day of April.2009. JOHN R.SANDHOP,President IJ ATT ST: I�AYT DARNELL.Assistant Secretary APPROVED AS TO FORM: ACID RAMIREZ,SR.,Gee I Counsel ,'cobsry I ALegaAKaren�Files'BA W.4`Resolution`?009`Adopt W aterConsenattonDmughtConungenc}Plan.doc MW A BAYTOWN AREA WATER AUTHORITY Water Conservation/Drought Contingency Plan •WATER CONSERVATION ENACTMENT: Emergency water conservation would be initiated by the BAWA Plant Manager in the event that BAWA finds that water conservation or a number of other circumstances beyond the control of BAWA could disrupt the normal availability of the raw or finished water supply. PURPOSE: This plan sets forth uniform requirements,guidelines.and recommendations for water conservation for the Baytown Area Water Authority(BAWA).This plan will enable BAWA to comply with all applicable requirements and recommendations of the Texas Water Development Board and the Texas Commission on Environmental Quality and is required in the contract with the City of Houston,effective October 24,1994,for the purchase of raw water for purification to potable water and sale to wholesale customers. PROGRAM DESCRIPTION: BAWA operates and maintains a 19.5 MGD design with a peak flow of 26 MGD capacity surface water treatment facility,with a projected flow of 12 MGD in fiscal year 2008-2009.BAWA will follow and comply with the Texas Commission on Environmental Quality(TCEQ)Rules and Regulations for Public Water Supplies,Adopted 1992,National Primary Drinking Water Regulations(MPDWR).Safe Drinking Water Act (SWDA),and Surface Water Treatment Rule(SWTR).BAWA will provide its customers with high quality, safe drinking water,and a consistent source of fire protection.The sole source of raw water is provided by the Coastal Industrial Water Authority(CIWA)canal system. BAWA has three 4.5 million gallon finished water storage tanks and a 20 million gallon raw water retention pond. BAWA is a wholesale water supplier.Its customers include the City of Baytown.HCWCiD No.1,HCFWSD 1- B.HCFWSD 1-A.HCFWSD No.27,LMUD,C&R WS,and Country Terrace WS with a combined total of approximately 28.818 service connections.(See Attachments A.B,and C.) OBJECTIVES: The objectives of this plan are: 1.To improve water use efficiency in existing buildings,treatment structures,and areas located within the perimeter of the BAWA treatment facility. Paula:WordBAWA Water Conservation Plan REV:2/17109 2.To have plant personnel detect water leaks on the plant water piping and find other sources of unaccountable water and to make repairs in a timely manner. 3.To minimize and maintain distributing operating pressure within a constant.acceptable operating range. 4.To inform and educate the public about water conservation and drought contingency aspects and methods in use at BAWA and give ideas to the genera public for personal use. GOALS: The goal of BAWA is to reduce water consumption by increasing employee awareness by using water conserving techniques including leak detection,meter calibration,and following programmed guidelines.The goal is to keep the maximum acceptable percent of unaccountable water to five percent or less on an annual basis.(See Attachment D.) GENERAL PROGRAM: Treatment Structure and General Area: 1.Check all pump packing lubrication lines for water leaks on a daily basis.Make timely repairs to leaks. 2.Check all dilution water lines for leaks and make repairs. 3.Check all plant water faucets and hose bibs for detectable drips and leaks and make repairs. 4.Check all safety showers and eyewashes for drips and leaks on a daily basis. 5.Routinely check for leaks below and above ground water pipes. 6.Water landscaping in the early morning and late evening during the hotter months to limit evaporation. 7.Check all plant water meters on a monthly basis for leaks and discrepancies in water usage. 8.Have all plant water meters calibrated on an annual basis. 9.Insulate chemical feed and water lines exposed to the elements during winter months. BAWA practices a regular program of water conservation for all plant water usage.Plant water is recycled back into the forebay as raw water. BUILDING: 1.Inspect all plumbing fixtures and pipes for leaks and make repairs. 2.Inspect toilets for leaks. 3.Have plant water meter calibrated on an annual basis. 4.Inspect washroom shower facilities and install low-flow showerheads. PUBLIC PARTICIPATION/EDUCATION: In recognition of the importance of public participation in water conservation,BAWA will provide the following conservation educational services: 1.Brochures and pamphlets will be made available in the lobby of BAWA Administration Building. 2.Pamphlets will be mailed to each wholesale customer. 3.BAWA personnel will provide information on water conservation during plant tours and school educational programs. Paula:Word/BAWA Water Conservation Plan REV:2/17/09 PRESSURE: BAWA will maintain a minimum operating distribution pressure to adequately supply all customers with sufficient water quantity for consumption and fire protection. MASTER METERS: Calibrate all BAWA customer's master meters on an annual basis.Make repairs as needed to maintain accurate calibration. •DROUGHT CONTINGENCY PLAN SECTION 1:DECLARATION OF POLICY.PURPOSE,AND INTENT: In cases of extreme drought..periods of abnormally high usage.system contamination,or extended reduction in ability to supply water due to equipment failure,temporary restrictions may be instituted to limit non-essential water usage.The purpose of the Drought Contingency Plan is to encourage customer conservation in order to maintain supply,storage.or pressure or to comply with the requirements of a court,government agency or other authority. SECTION 2:PUBLIC INVOLVEMENT: Opportunity for the public to provide input into the preparation of the Plan was provided by: Tile Board Meeting that took place at: Place:Bavtown Area Water Authority Date:March 18.2009. SECTION 3:PUBLIC NOTIFICATION: The Baytown Area Water Authority will periodically provide customers with information about the Plan, including information about the conditions under which each stage of the Plan is to be initiated or terminated and the drought response measures to be implemented in each stage. Drought plan information will be provided by: IP Public meeting q4 Mail �P News Afedia Paula:Word/BAWA Water Conservation Plan REV:2/17/09 SECTION 4:COORDINATION WITH REGIONAL WATER PLANNING GROUPS: The service area of the Baytown Area Water Authority is located within: Regional Water Planning Group(RWPG)-Region H The Baytown Area Water Authority has mailed a copy of this Plan to the RWPG. SECTION 5:NOTICE REOUIREMENTS: The General Manager of BAWA shall determine whether conditions warrant implementation and/or termination of the Plan and recommend accordingly.Changes in water supply conditions due to unanticipated higher water usage,weather,or other developments may necessitate changes in the implementation of different stages. Termination of any stage may occur when all of the conditions listed as implementation criteria for that stage have ceased to exist for a period of time as determined by the General. The utility must notify the TCEQ by telephone at(512)239-6020,or electronic mail at watermon@TCEQ.state.tx.us prior to implementing the program and must notify in writing the Public Drinking Water Section at MC-155 P.O.Box 13087,Austin,Texas 78711-3087 within five(5)working days of implementation including a copy of the utility's restriction notice.The utility must vile a status report of its restriction program with the TCEQ every 30 days that restriction continues. SECTION 6:VIOLATIONS: ,10 In accordance of Article X Performance by Seller and Buyer of the contract entered upon between BAWA and BAWA's Customers and as stated in Texas Code 11.039,distribution of water during shortage shall be divided among all customers pro rata.according to the amount each may be entitled to,so that preference is given to no one. The Districts served by BAWA will be expected to issue written warnings to residents of their perspective District committing violations.The Districts are expected to have a plan on issuing fines of subsequent violations after written notice has been issued and ultimately a shutoff notice if the resident continues to commit violations. 11,BAWA recommends customers of BAWA implement the following. First violation-The customer will be notified by written notice of their specific violation. Subsequent violations: •After written notice,the water district may assess a fine up to$500.00 per violation. •After the third violation.the water district may discontinue service at the meter for a period of seven(7)days,or until the end of the calendar month,whichever is LESS.The normal reconnect fee of the District will apply for restoration of service. Paula:Word/BAWA Water Conservation Plan REV:2/17/09 SECTION 7:EXEMPTIONS OR VARIANCES: The utility may grant any customer an exemption or variance from the Drought Contingency Plan for good cause upon written request.A customer who is refused an exemption or variance may appeal such action of the utility in writing to the Texas Commission on Environmental Quality.The utility will treat all customers equally concerning exemptions and variances,and shall not discriminate in granting exemptions and variances. No exemption or variance shall be retroactive or otherwise justify any violation of this Plan occurring prior to the issuance of the variance. SECTION 8:RESPONSE STAGES: Unless there is an immediate and extreme reduction in water production,or other absolute necessity to declare an emergency or severe condition.the utility will initially declare Stage I restrictions.If,after a reasonable period of time.demand is not reduced enough to alleviate outages,reduce the risk of outages.or comply with restrictions required by a court,government agency or other authority,Stage II may be implemented with Stage III to follow if necessary. •STAGE I-ALERT: Stage 1 will begin due to: •Temporary interruption in the flow of the Coastal Industrial Water Authority Canal. •Any unforeseen conditions that may occur that cause the Superintendent of BAWA to notify the Director of Public Works/Utilities of this abnormal condition. UTILITY MEASURES: This announcement will be designed to increase monitoring and appraisal by designated officials and to review and update existing contingency plan.A copy of the current public announcement on water conservation awareness shall be kept on file available for inspection by the TCEQ. VOLUNTARY WATER USE RESTRICTIONS: Water customers are requested to voluntarily limit the use of water for non-essential purposes and to practice water conservation including watering on odd numbered days if your address is odd numbered or even numbered days if your address is even numbered during the hours of 8:00 p.m.and 10:00a.m. •STAGE H-MILD WATER USE RESTRICTIONS: Stage 2 will begin: o Supply-Based Triggers •Short-term interruption in the flow of the Coastal Water Authority Canal that may affect supply of raw water. o Demand-or Capacity-Based Triggers Paula:Word/QAWA Water Conservation Plan REV:2/17/09 •Average treatment plant flow in excess of 85%of the plant's capacity for three consecutive days. •Continually falling ground and elevated storage tank levels that do not refill before reaching a critical level. •Major line breaks that require an extended repair time. •Pump system failure that causes unprecedented loss of capability to provide service. •Any unforeseen condition that may occur that causes the Director of Public Works/Utilities to recommend implementation of voluntary water rationing to the General Manager of the Baytown Area Water Authority. Upon initiation and termination of Stage 2,the Baytown Area Water Authority will inform customers by telephone and written notice.In addition the TCEQ will be given notice as required. REQUIREMENTS FOR TERMINATION: Stage 2 of the Plan may end when all of the conditions listed as triggering events have ceased to exist for a period up to three(3)consecutive days.Upon termination of Stage 2,Stage I becomes operative. UTILITY MEASURES: Recommend customers inspect lines on a daily basis and repair leaks as soon as possible. VOLUNTARY WATER USE RESTRICTIONS: Upon an announcement and implementation by the General Manager of BAWA,the following shall apply to all persons: 1.Promote voluntary conservation efforts. 2.Inform customers by telephone and written notice that stage 2 of the Drought Contingency Plan has been enacted and advise the public of locations where literature can be obtained that will advise them of ways to conserve water. ,B-Literature located in the BAWA lobby. 3.BAWA recommends on a voluntary basis,irrigation by all commercial,industrial and residential customers utilizing individual sprinklers or sprinkler systems of lawns,gardens, landscaped areas,trees,shrubs or other plants is permitted only on odd-numbered days if your address is odd numbered or even numbered days if your address is even numbered during the hours of 8:00 p.m.to 10:00 a.m. STAGE III-MODERATE WATER USE RESTRICTIONS: Stage 3 will begin: o Supply-Based Triggers •Extended interruption in the flow of the Coastal Water Authority Canal. o Demand-or Capacity-Based Triggers Paula:Word/BAWA Water Conservation Plan REV:2/17/09 •Average treatment plant flow at BAWA in excess of 85%of the plant's capacity for five consecutive days. •Continually falling ground and elevated storage tank levels that do not fully recover over night. •Major line breaks that severely interrupt the supply of water to the distribution system. •Pump system failure that causes unprecedented loss of capability to provide service. •Any unforeseen condition that may occur that causes the Director of Public Works/Utilities to recommend the implementation of mandatory rationing to the General Manager of BAWA. Upon initiation and termination of Stage 3,The Baytown Area Water Authority will notify customers by telephone and written notice.In addition the TCEQ will be given notice as required. REO UIREMENTS FOR TERMINATION: Stage 3 of the Plan may end when all of the conditions listed as triggering events have ceased to exist for a period up to three(3)consecutive days.Upon termination of Stage 3,Stage 2 becomes operative. UTILITY MEASURES: ,14 BAWA recommends customers adhere to the following: 1.Visually inspect lines on a daily basis and repair leaks as soon as possible. 2.Flushing is prohibited except for dead end mains. 3.Monitor water usage of residential and commercial entities. MANDATORY WATER USE RESTRICTIONS: The following water use restrictions shall apply to all customers. 1.Irrigation by all commercial,industrial and residential customers utilizing individual sprinklers or sprinkler systems of laNvns.gardens,landscaped areas,trees,shrubs or other plants is prohibited except on odd-numbered days if your address is odd-numbered and even-numbered days if your address is even numbered during the hours between 8:00 p.m.to 10:00 a.m. However,irrigation of landscaped areas is permitted at anytime if it is by means of a hand-held hose,a faucet filled bucket or watering can of five(5)gallons or less,or drip irrigation system. Soaker hoses are prohibited during Stage 3,except when used to water the foundation of structures. 2.Use of water to wash any motor vehicle,motorbike,boat,trailer,airplane,or other vehicle is prohibited except on designated watering days between the hours of 8:00 p.m.and 10:00 a.m. Such washing,when allowed,shall be done with a hand-held bucket or a hand-held hose equipped with a positive shutoff nozzle for quick rinses.Vehicle washing may be done at any time on the immediate premises of a commercial car wash or commercial service station. Further,such washing may be exempted from these regulations if the health,safety,and welfare of the public are contingent upon frequent vehicle cleansing,such as garbage trucks and vehicles used to transport food and perishables. Paula:Word/BAWA Water Conservation Plan REV:2/17/09 3.Use of water to fill,refill.or add to any indoor or outdoor swimming pools,wading pools,or "Jacuzzi"type pools is prohibited except on designated watering days between the hours of 8:00 p.m.and 10:00 a.m. 4.Operation of any ornamental fountain or pond for aesthetic or scenic purposes is prohibited except where necessary to support aquatic life or where such fountains or ponds are equipped with a re-circulation system. 5.Use of water from hydrants or flush valves shall be limited to maintaining public health,safety, and welfare. 6.Use of water for the irrigation of golf courses,parks,and green belt areas is prohibited except by hand held hose and only on designated watering days between the hours 8:00 p.m.and 10:00 a.m. 7.The following uses of water are defined as non-essential and are prohibited: a.Wash down of any sidewalks,walkways.driveways,parking lots,tennis courts,or other hard-surfaced areas: b.Use of water to wash down buildings or structures for purposes other than immediate fire protection: c.Use of water for dust control: d.Flushing gutters or permitting water to run or accumulate in any gutter or street;and e.Failure to repair a controllable leak(s)within a reasonable period after having been given notice directing the repair of such leak(s). f.Use of soaker hoses except when used to water the foundation of structures. STAGE IV-CRITICAL WATER USE RESTRICTIONS: Stage 4 will begin: o Supply-Based Triggers •Loss of capability to provide water service from BAWA for an extended period of time. •Water supply totally dependent on the Customer's Wells Upon initiation and termination of Stage 4,the Baytown Area Water Authority will notify customers by telephone and written notice.In addition the TCEQ will be given notice as required. REQUIREMENTS FOR TERMINATION: Stage 4 of the Plan may be rescinded when all of the conditions listed as triggering events have ceased to exist for a period up to three(3)consecutive days.Upon termination of Stage 4,Stage 3 becomes operative. Paula:Word/BAWA Water Conservation Plan REV:2/17/09 OPERATIONAL MEASURES: For customers who operate their own wells,BAWA recommends the following: •The customers shall visually inspect lines on a daily basis and repair leaks as soon as possible. Flushing is prohibited except for dead end mains and only between the hours of 8:00 p.m.and 10:00 a.m. •Emergency interconnects or alternative supply arrangements shall be initiated.All meters shall be read as often as necessary to insure compliance with this program for the benefit of all the customers. MANDATORY WATER USE RESTRICTIONS: •All outdoor use of water is prohibited. •Irrigation of landscaped areas is absolutely prohibited. •Use of water to wash any motor vehicle,motorbike,boat,trailer,airplane,or other vehicle is absolutely prohibited. WATER RATES STRUCTURE: BAWA's contract agreement with the City of Houston maintains a conservation-oriented water rate structure. The contract allows BAWA to pump up to 20 MGD of raw water from the CIWA Canal.If the daily amount of raw water taken by BAWA exceeds the 20 MGD by 10%or 22 MGD,a 5%penalty is added to the cost of the water purchased over the 20 MGD. Wholesale water rates for each customer of BAWA will be specified in the attached corresponding contracts between BAWA and each whole entity.(See Attachment E.)The current wholesale rate for the City of Baytown is$1.55/1,000 gallons and the current rate for all other district is$1.58/1.000 gallons. WHOLESALE CONTRACT RENEWAL: At the time of contract renewal or contract extension between BAWA and any wholesale customer,BAWA will insure that each customer develops,submits,and implements an approved Water Conservation/Drought Contingency Plan(WC/DCP)for their district using guidelines set forth by the TWDB in the TAC,Title 31, Chapter 371.37 Rules for Financial Assistance.This plan will also be required for any new customers and current customer's contract renewal as per BAWA's contract with the City of Houston and the Texas Water Development Board.The new wholesale rates will impose water conservation on the wholesale customer by the water rate structure.BAWA will assist all wholesale customers in the preparation of a WC/DCP which will also include the designated individual or position responsible for implementing the plan and who will be responsible for completing and submitting the plan and the annual report to the TWDB as required by whole contract requirements.BAWA will collect and transmit its plan and annual reports and those of its customers to the TWDB.Current wholesale contract for the City of Baytown and each district are attached.(See Attachment E.) Paula:Word/BAWA Water Conservation Plan REV:2/17/09 WHOLESALE CUSTOMER RESALE: Should any wholesale customer of BAWA intend to resell purchased water to another source,BAWA shall require that the wholesale customer's water supply contract between BAWA and the wholesale supplier must state that the resell contracts must also require each successive customer in the resale of water will be required to implement water conservation measures in accordance with applicable provision of TAC,Title 31.Chapter 371.37. Attachments: A.Customer Information B.Customer Data C.Customer Yearly/Monthly Consumption Data D.Percent of Unaccountable Water E.Customer Contracts Paula:WordIBAWA Water Conservation Plan REV:2/17/09 ATTACHMENT A CUSTOMER INFORMATION CONNECTIONSNUM13ER OF CUSTOINIER ADDRESS Highlands Harris County Water Control&2,779 PWS ID 1010159 Improvement District No.1 125 San Jacinto Highlands,Texas 77562 1-B Harris County Fresh Water Supply 247 PWS ID 1010590 District 1-B 1721 Jones Road Highlands,Texas 77562 McNair Harris County Fresh Water Supply 600 PWS ID 1010082 District 1-A PO Box 1104 Highlands,Texas 77562 Coady Harris County Fresh Water Supply 541 PWS ID 1010261 District No.27 PO Drawer 508 Baytown.Texas 77522 Meadowlake Lake Municipal Utility District 1007 PWS ID 1011741 c/o District Data Service,Inc. 1345 Campbell Road,No 205 Houston.Texas 77055 C&R C&R Water Supply 290 PWS ID 1010112 PO Box 8384 Baytown.Texas 77522-83384 Country Terrace Country Terrace Water Supply 323 PWS ID 1011260 PO Box 24433 Houston.Texas 77229-4433 City of Baytown City of Baytown 23,031 PWS ID 1010003 PO Box 424 Baytown,Texas 77522-0424 Paula:Word/BAWA Water Conservation Plan REV:2/17109 ATTACHMENT B CUSTOMER DATA NUMBER OF PERCENT PERCENT PERCENT DISTRICT1 COMMERCIAL 1 Highlands 6,400 2,779 NA NA NA 1-B 500 247 100 0 0 McNair 2,400 600 NA NA NA Coady 1,893 541 94 5 1 Meadowlake 3,000 1007 96.8 3.2 0 C&R 870 290 99 1 0 Country 1,800 323 99 0 1 Terrace City of 66,463 23,031 79 20 1 Baytown Paula:Word[BAWA Water Conservation Plan REV:2/17/09 ATTACHMENT C FISCAL YEAR TOTAL YEARLY DELIVERY(MG) (Fiscal Year-October 1-September 30) District I I III II II' Highlands 206.092 204.350 206.636 1-B 17.303 16.851 16.178 McNair 63.479 46.725 62.516 Coady 54.534 57.211 55.870 Meadowlake 63.480 59.523 68.806 C&R 17.605 15.716 16.792 Country Terrace 30.916 36.367 37.952 City of Baytown 3,855.962 3,341.330 3,660.080 FISCAL YEAR AVERAGE MONTHLY DELIVERY(MG) District II I.I I2007-2008 Highlands 16.939 16.796 16.984 1-B 1.422 1.385 1.330 McNair 5.217 3.840 5.138 Coady 4.482 4.702 4.952 Meadowlake 5.218 4.892 5.655 C&R 1.147 1.292 1.380 Country Terrace 2.541 2.989 2.937 City of Baytown 316.928 274.630 300.829 Paula:Nk'ord/BAWA Water Conservation Plan REV:2/17/09 ATTACHMENT D(Page 1) PERCENT OF UNACCOUNTABLE WATER FISCAL YEAR 2005-2006 October 2005 427.625 393.361 8.01 November 2005 369.411 354.750 3.97 December 2005 372.411 348.014 6.55 January 2006 365.901 347.406 5.05 February 2006 337.478 316.096 6.34 March 2006 352.377 329.296 6.55 April 2006 374.754 353.048 5.79 May 2006 411.507 390.141 5.19 June 2006 400.328 385.438 3.72 July 2006 388.807 375.581 3.4 August 2006 399.174 369.305 7.48 September 2006 368.799 346.937 5.93 Yearly Average=5.67% Paula:WordBAWA Water Conservation Plan REV:2/17/09 ATTACHMENT D(Page 2) PERCENT OF UNACCOUNTABLE WATER FISCAL YEAR 2006-2007 PLIRCHASE DELIVERY PERCENT October 2006 376.258 344.565 8.42 November 2006 363.858 335.599 7.77 December 2006 331.413 306.932 7.39 January 2007 334.395 315.053 5.78 February 2007 301.139 276.831 8.07 March 2007 336.917 302.265 10.29 April 2007 324.163 290.587 10.36 May 2007 348.426 315.164 9.55 June 2007 357.930 325.964 8.93 July 2007 344.962 310.338 10.02 August 2007 359.452 336.135 6.49 September 2007 348.719 318.590 8.64 Yearly Average=8.48% Paula:Word/BAWA Water Conservation Plan REV:2/17/09 ATTACHIfENT D(Page 3) PERCENT OF UNACCOUNTABLE WATER FISCAL YEAR 2007-2008 iVIONTH PURCIIIASE DELIVERY PERCENT October 2007 376.630 337.114 10.49 November 2007 359.126 336.219 6.38 December 2007 359.893 337.936 6.10 January 2008 367.112 339.031 7.65 February 2008 309.358 284.682 7.98 March 2008 340.900 320.971 5.85 April 2008 356.691 328.659 7.86 May 2008 376.215 352.133 6.40 June 2008 392.491 367.008 6.49 July 2008 415.524 388.943 6.4 August 2008 403.668 364.325 9.75 September 2008 364.758 367.810-0.84 Yearly Average=6.71% Paula;WOrd/BAWA Water Conservation Plan REV:2/17/09