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2020 05 07 MDD MintuesMINUTES OF THE REGULAR MEETING OF THE BOARD OF DIRECTORS OF THE BAYTOWN MUNICIPAL DEVELOPMENT DISTRICT May 7, 2020 The Board of Directors of the Baytown Municipal Development District (MDD) met in a Regular Meeting on Thursday, May 7, 2020, at 4:41 P.M., in the Council Chamber of the Baytown City Hall, 2401 Market Street, Baytown, Texas with the following in attendance: Brandon Capetillo President Chris Presley Vice President Laura Alvarado Secretary Suhey Rios -Alvarez Director Charles Johnson Director Heather Betancourth Director Mary Hernandez Director David Himsel Director David P. Jirrels Director Gary Englert Director Rick Davis General Manager Karen Horner General Counsel Leticia Brysch Assistant Secretary President Brandon Capetillo convened the May 7, 2020, MDD Board Regular Meeting with a quorum present at 4:41 P.M., all members were present with the exception of Directors Hernandez and Englert who were absent. 1. MINUTES a. Consider approving the minutes of the Municipal Development District Regular Meeting held on April 9, 2020. A motion was made by Director Charles Johnson, and seconded by Director Robert C. Hoskins to approve the MDD April 9, 2020, Meeting minutes as submitted. The vote was as follows: Ayes: President Brandon Capetillo, Vice -President Chris Presley, Secretary Laura Alvarado, Director Suhey Rios -Alvarez, Director Charles Johnson, Director Heather Betancourth, Director Robert C. Hoskins, Director David Himsel, Director David P. Jirrels Nays: None Other: Director Mary Hernandez (Absent), Director Gary Englert (Absent) Approved MDD Board Regular Meeting Minutes May 7, 2020 Page 2 of 6 2. BAYTOWN MUNICIPAL DEVELOPMENT DISTRICT FY 2020-21 PROPOSED BUDGET a. Discuss the Baytown Municipal Development District's Fiscal Year 2020- 21 Proposed Budget and budget process. General Manager Rick Davis presented the item and noted that it was his pleasure to present the board with the Baytown Municipal Development District's Fiscal Year 2020-21 proposed budget. Mr. Davis noted that he wanted to begin his comments by thanking the staff that worked so diligently on the proposed budget; the Board Members for their continued trust and guidance as the city continues to navigate through these uncharted circumstances. He noted that he was pleased to report that the MDD fund continues sound; however, the District continues to face many more unknowns through the remainder of the year and the next. As a result, Administration and Finance have prudently implemented modifications to both revenues and expenditures for the remainder of the current year and is presenting a budget that is conservative in its anticipation of revenues and cautious in its proposal of new expenditures with fund reserves being noted as resources available for new and unforeseen initiatives. Mr. Davis noted that in the past the new and unforeseen initiatives fund was available to the Board to fund projects and items that came up throughout the year; however, he cautioned that because of the present circumstances, he recommended that this fund be used as insolation against an unknown future. He further noted that while this year's proposed budget is very conservative, there are still a number of unknowns that could negatively impact the fund moving forward. With that said, Mr. Davis stated that he is presenting the Board with a FY2020-21 budget with total revenues of $5,351,758, which is a retreat from FY 2019-20 of an estimated $1,500,000. He noted that the proposed expenditures are in support of ongoing economic and community development programs, as well as program and initiatives identified in both the City's Community Based Strategic Plans and the City's Council goals and initiatives. He further noted that while caution does and should rule the day for this budget, he is happy to proposed new initiatives that will continue to move the city forward, enrich the lives of citizens and build community, and they are: 0 $300,000 - Creation of a perfect trail pilot bundle initiative at Jenkins Park that include signage, mile markers, lighting, security cameras and 911 call boxes along the Jenkins trail, this will enhance safety and if successful, will be replicated in other parks; G $50,000 - for some other security enhancements at other larger parks, i.e. Roseland Park; O $190,000 - for two additional basketball shelters, one at Lincoln Cedars and the other at Unidad Park; and 0 the establishment of a Business Improvement Grant Program that will allow the MDD to work with small business owners to improve the aesthetic appearance of their businesses; this is a 50/50 match program and is a more relaxed version of the current City Facade Program; MDD Board Regular Meeting Minutes May 7, 2020 Page 3 of 6 C $100,000 - for the creation of the Baytown Revolving Loan Fund that will provide low interest supplemental financing to business startups and the expansion of businesses for the purpose of creating jobs and enhancing the private capital investment in the city. Mr. Davis reiterated that this year's proposed budget continues to support several critical economic and community development initiatives and projects from past budget years, and despite challenges and a myriad of unknowns, he is proud to present a budget that supports Baytown's move forward. He noted that he and staff were open to any questions and recommendations. President Capetillo opened the floor to questions from the Board. Director Betancourth thanked staff for their work and proposed plan regarding the perfect trail pilot bundle initiative. She stated that it is something that she has advocated for and feels it is very much needed. In response to her question regarding the details of the program, Parks Superintendent Cliff Hatch stated that the bundle includes security cameras, and signage from Holloway Park to Jenkins Park as previously. He noted that the lights are proposed at Jenkins Park only in order to create a running track loop throughout the park, some of which will be solar powered. He noted that staff could explore the placement of lights between the two parks; however, the current setup is only for Jenkins Park. Mr. Hatch further noted that the signage will have mileage markers with 911 phones located at every quarter mile. He also noted that the company will ensure that the signage is not overly cluttered and will clean-up and remove old or unnecessary signs. Director Betancourth stated that she like the idea of having clean and concise signage throughout the parks and requested that the staff look at having lighting placed throughout the trial that connects the two parks, as this will help visitors use the parks during periods when it gets darker earlier in the days, and help increase the perception of safety. Director Hoskins and President Capetillo requested that the staff look at the placement of lighting on the trails between the two previously mentioned parks because that is where they felt it was needed. General Manager Davis stated that the staff would look into this item and report back. Director Presley asked that the Business Improvement Grant Program and Baytown Revolving Loan Fund be focused on the areas of the city that need this type of assistance, such as those that use CDBG funds, the revitalization areas and older areas of town. He also asked that the more challenged businesses in town be considered for more incentives; such as forgivable loans. General Manager Davis stated that this program is still in the process or being created and these are all items that they will take into consideration. Director Himsel asked if the dredging monies listed on the proposed budget could be used to support the dredging of the marina in the case the city's bid to bring the battleship is successful. Parks and Recreation Director Scott Johnson noted that the project listed in the proposed budget is to help clean-up of the silt that was placed around the marine with Hurricane Harvey and the City is set to receive 90% reimbursement from FEMA for this project. He noted that the depth was nowhere near where it needed to be to accommodate the battleship and stated that such an endeavor would be a lot more than what is noted in this budget. MDD Board Regular Meeting Minutes May 7, 2020 Page 4 of 6 President Capetillo requested that staff give the MDD board an estimate of the costs associated with putting astro-turf on the fields at the sports complex. Mr. Davis stated that staff will look into that request and report back. b. Consider a resolution setting a public hearing regarding the Baytown Municipal Development District Fiscal Year 2020-21 Proposed Budget. Assistant Secretary Leticia Brysch presented the item and stated that the proposed resolution sets a public hearing on the Fiscal Year 2020-21 proposed budget for June 4, 2020, during the regularly scheduled Baytown Municipal Development District meeting, commencing at 4:30 p.m. in the Council Chambers of the Baytown City Hall. Notice of the public hearing will be published in The Baytown Sun no later than 10 days prior to the hearing date and noted that staff recommended approval. A motion was made by Secretary Laura Alvarado, and seconded by Vice -President Chris Presley to approve Resolution No. 392, related to Item 2.b. The vote was as follows: Ayes: President Brandon Capetillo, Vice -President Chris Presley, Secretary Laura Alvarado, Director Suhey Rios -Alvarez, Director Charles Johnson, Director Heather Betancourth, Director Robert C. Hoskins, Director David Himsel, Director David P. Jirrels Nays: None Other: Director Mary Hernandez (Absent), Director Gary Englert (Absent) Approved RESOLUTION NO. 392 A RESOLUTION OF THE BOARD OF DIRECTORS OF THE BAYTOWN MUNICIPAL DEVELOPMENT DISTRICT, ESTABLISHING THE DATE, TIME AND PLACE FOR A PUBLIC HEARING ON THE FISCAL YEAR 2020-2021 PROPOSED BUDGET; AND PROVIDING FOR THE EFFECTIVE DATE THEREOF. 3. PROPOSED RESOLUTIONS a. Consider a resolution authorizing an lnterlocal Agreement with the City of Baytown for funding a portion of the Citizen's Bank Building Renovation Project. A motion was made by Vice -President Chris Presley, and seconded by Secretary Laura Alvarado to approve Resolution No. 393, related to Item 3.a. The vote was as follows: MDD Board Regular Meeting Minutes May 7, 2020 Page 5 of 6 Ayes: President Brandon Capetillo, Vice -President Chris Presley, Secretary Laura Alvarado, Director Suhey Rios -Alvarez, Director Charles Johnson, Director Heather Betancourth, Director Robert C. Hoskins, Director David Himsel, Director David P. Jirrels Nays: None Other: Director Mary Hernandez (Absent), Director Gary Englert (Absent) Approved RESOLUTION NO.393 A RESOLUTION OF THE BOARD OF DIRECTORS OF THE BAYTOWN MUNICIPAL DEVELOPMENT DISTRICT AUTHORIZING THE PRESIDENT TO EXECUTE AN INTERLOCAL AGREEMENT WITH THE CITY OF BAYTOWN FOR FUNDING A PORTION OF THE CITIZEN'S BANK BUILDING RENOVATION PROJECT; AUTHORIZING PAYMENT OF AN AMOUNT NOT TO EXCEED ONE HUNDRED THIRTEEN THOUSAND AND NO.100 DOLLARS ($113,000.00); MAKING OTHER PROVISIONS RELATED THERETO; AND PROVIDING FOR THE EFFECTIVE DATE THEREOF. b. Consider a resolution adopting a Conflict of Interest Policy for the Baytown Municipal Development District. A motion was made by Secretary Laura Alvarado, and seconded by Director Robert C. Hoskins to approve Resolution No. 394, related to Item 3.b. The vote was as follows: Ayes: President Brandon Capetillo, Vice -President Chris Presley, Secretary Laura Alvarado, Director Suhey Rios -Alvarez, Director Charles Johnson, Director Heather Betancourth, Director Robert C. Hoskins, Director David Himsel, Director David P. Jirrels Nays: None Other: Director Mary Hernandez (Absent), Director Gary Englert (Absent) Approved RESOLUTION NO.394 A RESOLUTION OF THE BOARD OF DIRECTORS OF THE BAYTOWN MUNICIPAL DEVELOPMENT DISTRICT ADOPTING A CONFLICT OF INTEREST POLICY FOR THE BAYTOWN MDD Board Regular Meeting Minutes May 7, 2020 Page 6 of 6 MUNICIPAL DEVELOPMENT DISTRICT; AND PROVIDING FOR THE EFFECTIVE DATE THEREOF. 4. MANAGER'S REPORT a. The next Baytown Municipal Development District meeting is scheduled for Thursday, June 4, 2020, at 4:30 p.m., in the Council Chamber located at City Ball, 2401 Market Street, Baytown, Texas, 77520. There was no report. 5. REPORTS a. Receive the Economic Development Foundation's second quarter report for Fiscal Year 2019-2020. President Capetillo stated that the report was received as submitted. 6. ADJOURN With there being no further business to discuss, President Capetillo adjourned the May 7, 2020, MDD Board Regular Meeting at 5:18 P.M. City of Baytown