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2020 02 06 MDD MinutesMINUTES OF THE REGULAR MEETING OF THE BOARD OF DIRECTORS OF THE BAYTOWN MUNICIPAL DEVELOPMENT DISTRICT February 6, 2020 The Board of Directors of the Baytown Municipal Development District (MDD) met in a Regular Meeting on Thursday, February 6, 2020, at 4:34 P.M., in the Council Chamber of the Baytown City Hall, 2401 Market Street, Baytown, Texas with the following in attendance: Brandon Capetillo Chris Presley Laura Alvarado Suhey Rios -Alvarez Charles Johnson Heather Betancourth Mary Hernandez David Himsel David P. Jirrels Gary Englert Rick Davis Ignacio Ramirez, Sr. Leticia Brysch President Vice President Secretary Director Director Director Director Director Director Director General Manager General Counsel Assistant Secretary President Brandon Capetillo convened the February 6, 2020, MDD Board Regular Meeting with a quorum present at 4:34 P.M., all members were present with the exception of Director Robert Hoskins who was absent and Director Gary Englert who arrived at 4:47 P.M. 1. MINUTES a. Consider approving the minutes of the Municipal Development District Regular Meeting held on March 7, 2019. A motion was made by Director Charles Johnson, and seconded by Director David Himsel to approve the minutes of the Baytown Municipal Development District held on March 7, 2019, as submitted. The vote was as follows: Ayes: President Brandon Capetillo, Vice President Chris Presley, Secretary Laura Alvarado, Director Suhey Rios -Alvarez, Director Charles Johnson, Director Heather Betancourth, Director Mary Hernandez, Director David Himsel, Director David P. Jirrels Nays: None Other: Director Robert C. Hoskins (Absent) and Director Gary Englert (not present for vote) MDD Board Regular Meeting Minutes February 6, 2020 Page 2 of 6 Approved b. Consider approving the minutes of the Municipal Development District Regular Meeting held on January 9, 2020. A motion was made by Secretary Laura Alvarado, and seconded by Director Charles Johnson to approve the minutes of the Baytown Municipal Development District meeting held on January 9, 2020, as submitted. The vote was as follows: Ayes: President Brandon Capetillo, Vice President Chris Presley, Secretary Laura Alvarado, Director Suhey Rios -Alvarez, Director Charles Johnson, Director Heather Betancourth, Director Mary Hernandez, Director David Himsel, Director David P. Jirrels Nays: None Other: Director Robert C. Hoskins (Absent) and Director Gary Englert (not present for vote) Approved 2. PROPOSED RESOLUTIONS a. Consider a resolution authorizing an interlocal agreement with the City of Baytown for the acquisition and development of Ginger Creek Park. Parks and Recreation Director Scott Johnson presented the item and stated that the proposed resolution authorizes an interlocal agreement with the City of Baytown for expenditures up to $210,000 for the acquisition and development of Ginger Creek Park. He stated that the Parks and Recreation Department (the "Department") plans to construct a new pocket park in the Ginger Creek subdivision (the "Subdivision"). The subdivision's location makes it impossible to provide safe access to existing parks; therefore, the Department plans to utilize three vacant lots, one of which is currently owned by the city for a new pocket park. Mr. Johnson further noted that the proposed project has not been designed yet, but could include playground equipment with the required fall zone, a 1/2 basketball court, a picnic shelter, fitness equipment and connecting trails and fencing, but no parking, lighting or restrooms are planned for the neighborhood pocket park. The Department will design and construct the park. Mr. Johnson stated that in order to build the park, both vacant lots will need to be acquired as the Public Works Department plans to use most of the adjacent City -owned lot to upgrade the nearby lift station. Director Heather Betancourth noted that while the Council had discussed at its last retreat to not MDD Board Regular Meeting Minutes February 6, 2020 Page 3 of 6 construct anymore pocket parks, she was in support of the proposed project, but noted that she would like staff to attempt to find a way to connect this park to the City's trails system. Mr. Johnson noted that this particular park is isolated due to its location but staff would do what it could to connect the park to the City trails. Director David Himsel stated that there are areas throughout the city that need pocket parks that may not always connect to the City's trails system, but the in general, the City should strive to find park connectivity when possible. President Brandon Capetillo stated that he was concerned as to how this pocket park would fit into the City's new park's master plan and recommended against adding a basketball court at this location. Director Johnson stated that he, as the council member for this area, along with staff would be meeting with the residents to help identify their desires as it relates to the park's amenities. He stated that he has worked closely with this neighborhood since 2017, when they first approached him with the idea for this pocket park. Vice President Chris Presley stated that pocket parks should be added or removed depending on the circumstances; such as, whether or not the surrounding neighborhoods want the park and the impact to the areas property values. In response to a question from Director Gary Englert on whether or not they should move forward with the park if one of the property owners refuses to sell, General Counsel Ignacio Ramirez, stated that the City had attempted to purchase these same two pieces of property a few years ago and one said yes and the other said no, because he wanted to build his home on the lot, which is the same situation now. Mr. Ramirez stated that the second property owner has requested ten days to consider the City's offer to purchase the land, which is being negotiated for a market value, about $33,000, which he feels is more than what the property is actually worth. He noted that he did not recommend paying more than what has been offered and stated that they should not move forward with the project, if they cannot purchase both pieces of land. General Manager Rick Davis stated that this item is only the interlocal with the City for the funding to purchase the land and that this item would be brought back as things developed. A motion was made by Director Charles Johnson, and seconded by Director David Himsel to approve Resolution No. 388, related to Item 2.a. The vote was as follows: Ayes: President Brandon Capetillo, Vice President Chris Presley, Secretary Laura Alvarado, Director Suhey Rios -Alvarez, Director Charles Johnson, Director Heather Betancourth, Director Mary Hernandez, Director David Himsel, Director David P. Jirrels, Director Gary Englert Nays: None Other: Director Robert C. Hoskins {Absent} Approved RESOLUTION NO.388 MDD Board Regular Meeting Minutes February 6, 2020 Page 4 of 6 A RESOLUTION OF THE BOARD OF DIRECTORS OF THE BAYTOWN MUNICIPAL DEVELOPMENT DISTRICT AUTHORIZING THE PRESIDENT TO EXECUTE AN INTERLOCAL AGREEMENT WITH THE CITY OF BAYTOWN FOR FUNDING THE ACQUISITION AND DEVELOPMENT OF GINGER CREEK PARK; AUTHORIZING PAYMENT OF AN AMOUNT NOT TO EXCEED TWO HUNDRED TEN THOUSAND AND NO/ 100 DOLLARS ($210,000.00); MAKING OTHER PROVISIONS RELATED THERETO; AND PROVIDING FOR THE EFFECTIVE DATE THEREOF. 3. DISCUSSIONS a. Receive and discuss a presentation regarding renovation options for the Citizen's Bank Building. Assistant General Manager Nick Woolery presented the item and stated that the District had in the past budget year approved a design for the Citizen's Bank Building; however, prior to beginning the project, staff reached out to the architects and asked them to provide two additional options for this space. Element Architects is here to present all three options for their selection; the first option is the original concept of the white box, the second option is a restaurant incubator and the third is relocating the Utility Billing offices (UB) to this space. Mr. Woolery stated that staff is recommending option three. Mr. Scott Daley, Element Architects presented the three options and stated that the Citizen's Bank Building located next to the Brunson Theater on Texas Avenue. He noted that the structure has been abandoned for 20-30 years, and while there have been some transient uses, for the most part it has been abandoned which has resulted in its deteriorated shape. Mr. Daley noted that the only part of the building that can be salvaged is the main limestone fagade in the front and the rest of the structure will have to be rebuilt; this is the case for all three options. Option 1 is a of 5600 sq. ft. multipurpose building that would be built to code that will allow for it to be used as event space or any office use space because the building design has the maximum number of people that it can hold when calculating the number of restrooms. This shell design would be built and then furnished for a specific use at a later date. The estimated cost for this option is $1.4 — $1.6 million, and does not include the parking lot and additional infrastructure. Option 2 is a restaurant incubator, which would keep the footprint where it is, and would have space for food trucks and outdoor dining, two kitchens, test kitchen MDD Board Regular Meeting Minutes February 6, 2020 Page 5 of 6 and commercial kitchen. This is a more expensive option because of the kitchens and their related equipment and has an estimated cost of $2—$2.5 million. Option 3 is to relocate the UB office in to this building. Mr. Daley noted that the current UB building is very cramped and not very functional and it makes sense to move the office to this new location because it is a good use of the space, will bring people to Texas Avenue and it will help the UB staff now and will allow for future staff needs as the layout allows for staff to increase by about 20-30 percent. He further noted that there would be a one-way drive in the design that will allow for a smoother transition for drivers and will connect the parking area to Texas Avenue. The estimated cost for this option of $1.5 - $1.9 million, however, all in with the parking lot and additional infrastructure, staff estimates the total cost at $2.5 million. Mr. Woolery noted that the District has already allotted $1.2 million in the existing budget with another $360,000 allotted for infrastructure, which could potentially be used for the parking lot. He noted that if option three is selected because of it being associated to water and sewer, there may be other funding opportunities in other City funds. Vice President Chris Presley stated that he liked the white box concept, but thinks that option three is the best use of that building, as it will help bring foot traffic to Texas Avenue which will help support the local businesses that are already there and could help bring more, particularly during the daytime hours. Mr. Woolery stated that option three does not have the second floor, only the first floor as there is no real good use for the second story, which has helped reduced the cost. Directors Gary Englert and David Himsel voiced their support of option three. Director Mary Hernandez supported option three, but requested that staff consider a drive-thru or parking needs of the handicapped, elderly and mother with children; she recommended placing the night drop box facing Texas Avenue. President Brandon Capetillo stated that he was in support of option three also and noted that in his travels, other areas that have done revitalization have had a government office in these areas to help bring people and provide better customer service. The MDD consensus is to move forward with option three. 4. REPORTS a. Receive the Baytown Municipal Development District's Quarterly Financial and Investment Reports for the Quarter Ending December 31, 2019. Interim Finance Director Gina Guillory presented the Baytown Municipal Development District's Financial and Investment Report for the Quarter ending September 30, 2019, in accordance with the Public Funds Investment Act, Section 2256.023 (a) and (b). Mrs. Guillory stated that the District's revenues are on target at 24% of the budget, which is where it needs to be; sales tax receipts are up from last month and is showing a positive trend; expenditures are at MDD Board Regular Meeting Minutes February 6, 2020 Page 6 of 6 20%, which is low, but will change once the purchase sand projects begin; and the investment at 1.72% with interest earnings being $16,391.11. 5. MANAGER'S REPORT a. The next Baytown Municipal Development District meeting is scheduled for Thursday, March 5, 2020, at 4:30 p.m., in the Council Chamber located at City Hall, 2401 Market Street, Baytown, Texas, 77520. There was no report. 6. ADJOURN With there being no further business to discuss, President Capetillo adjourned the February 7, 2020, MDD Board Regular Meeting at 5:37 P.M. Leticia Brysch, Assistant S cre aryr City of Baytown =2, y �Z .d