2020 10 21 BAWA MinutesMINUTES OF THE REGULAR MEETING OF THE BOARD OF DIRECTORS
OF THE BAYTOWN AREA WATER AUTHORITY
October 21, 2020
The Board of Directors of the Baytown Area Water Authority (BAWA) met in a Regular Meeting
on Wednesday, October 21, 2020, at 4:34 P.M., in the Council Chamber of the Baytown City Hall,
2401 Market Street, Baytown, Texas with the following in attendance:
Brenda Bradley Smith President
Mike Wilson Vice President
Frank McKay III Secretary
Nick Woolery Presiding Manager
Karen Horner General Counsel
Leticia Brysch Assistant Secretary
President Bradley Smith convened the October 21, 2020, BAWA Board Regular Meeting with a
quorum present at 4:34 P.M., all members were present with the exception of Director Benoit who
was absent.
1. PROPOSED RESOLUTIONS
a. Consider a resolution authorizing Change Order No. 12 with Pepper Lawson
Waterworks, LLC., for the BAWA 6 MGD Surface Water Treatment Plant.
Mrs. Brinkley noted that the Baytown Area Water Authority ("BAWA") and the City of Baytown
(the "City") approved the contract with Pepper Lawson Waterworks LLC, ("PLW") for the
construction of a 6 MGD Surface Water Treatment Plant (the "Project") in May 2018. The project
is still scheduled to be completed ahead of the contract time. For consideration at this time are
items of work that were requested due to operation and maintenance efficiency, required
equipment performance, and modifications made by previous changes. A list of work items is
described below:
1. The first item of work is an increase in the amount of $21,072.43 for two (2) knife gate
valves with stem guides, which connect the backwash equalization basin and the backwash
pump station. These units are to replace the plug valves that were called for in the plans to
avoid maintenance issues for staff in the future. These units are very deep and the subject
items are selected for operation and maintenance ease. A credit was provided for the
original units.
2. The second item of work is an increase in the amount of $6,503.78 for removing static
mixers called for and substituting with a different model of the same Westfall brand, and
modifications to the required piping and vertical turbine pumps at the Low Lift Pump
Station Metering station.
3. The third item of work is an increase of $6,474.63 for modifications of an overhead door
due to previous changes at the Operations Building, where an additional steel column
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October 21, 2020
Page 2 of 3
added for structural reasons caused a conflict with the overhead door clearance requirement
for the trolley rail system, which connects to the overhead door frame. The masonry was
modified to gain the required door clearance.
Mrs. Brinkley stated that the project is moving along well and staff recommended approval.
A motion was made by Vice President Mike Wilson, and seconded by Secretary Frank McKay III
to approve Resolution No. 2020-15, related to Item La. The vote was as follows:
Ayes: President Brenda Bradley Smith, Vice President Mike Wilson, Secretary Frank
McKay III, Director Brandon Benoit
Nays: None
Other: Director Brandon Benoit (Absent)
Approved
RESOLUTION NO. 2020-15
A RESOLUTION OF THE BOARD OF DIRECTORS OF THE BAYTOWN
AREA WATER AUTHORITY AUTHORIZING CHANGE ORDER NO.12
WITH PEPPER LAWSON WATERWORKS, LLC, FOR THE BAWA 6 MGD
SURFACE WATER TREATMENT PLANT PROJECT IN THE AMOUNT OF
THIRTY-FOUR THOUSAND FIFTY AND 84/100 DOLLARS (S34,050.84);
AND PROVIDING FOR THE EFFECTIVE DATE THEREOF.
2. REPORTS
a. Receive the Baytown Area Water Authority's Quarterly Financial and Investment
Reports for the Quarter Ending September 30, 2020.
Finance Director Victor Brownlees presented the Baytown Area Water Authority's Quarterly
Investment Report, for the Quarter Ending September, 2020, and is submitted for review in
accordance with the Public Funds Investment Act, Section 2256.023 (a) and (b). Mr. Brownlees
noted that this is BAWA's fourth quarter monitoring report, which is almost the year-end report
but there still may be a number of adjustments, a number of invoices that staff will be dealing with,
but for the most part, this report will give the board a fair representation of where we have ended
the year, which is consistent with the last quarter report revenues that are reasonably in line with
the budget.
Mr. Brownlees noted that he had spoken to the board in the recent past about the three -million -
dollar accounting adjustment that took place as a result of a book -entry being incorrectly posted in
the previous year; this is in both sides of the ledger, so the board members can see said adjustment
on page one and the contras in page four, so the net effect on the balances is nil.
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October 21, 2020
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Mr. Brownlees noted that on the expenditure side, they are a little bit under, which is always better
than the alternative, so ending the year slightly under 90% of budgeted expenditures; this money
will obviously go back into balances, so BAWA will not lose it.
Mr. Brownlees noted that on the investment side, BAWA made a shade over seven thousand
dollars in the last quarter, which is slightly ahead of the market, so overall, good news.
b. Receive an update regarding the Baytown Area Water Authority East Plant Project.
Assistant Director of Engineering Andrea Brinkley presented the Board with pictures and a video
to showcase the progress of the Baytown Area Water Authority East Plant Project.
C. Receive an update regarding the Fritz Lanham Surface Water Plant Chemical Feed
Improvements Project.
Assistant Director of Engineering Andrea Brinkley presented the board members with slides and
an update on the chemical feed project.
3. MANAGER'S REPORT
a. The next Baytown Area Water Authority meeting is scheduled for Wednesday,
November 18, 2020, at 4:30 p.m., in the Council Chamber located at City Hall, 2401 Market
Street, Baytown, Texas 77520.
There was no report.
4. ADJOURN
With there being no further business to discuss, President Bradley Smith adjourned the
Wednesday, October 21, 2020, BAWA Board Regular Meeting at 4:54 P.M.
City of Baytown