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2020 01 14 CCPD MinutesMINUTES OF THE REGULAR MEETING OF THE BOARD OF DIRECTORS OF THE BAYTOWN CRIME CONTROL AND PREVENTION DISTRICT January 14, 2020 The Board of Directors of the Baytown Crime Control and Prevention District (CCPD) met in a Regular Meeting on Tuesday, January 14, 2020, at 4:30 P.M., in the Council Chamber of the Baytown City Hall, 2401 Market Street, Baytown, Texas with the following in attendance: Rikki Wheeler President Dr. Chris L. Warford Vice President Lloyd J. Herrera Director Randall B. Strong Director Steele Arthur Director James Coker Director Kevin Troller Assistant General Manager Jerris Mapes Assistant General Counsel Leticia Brysch Secretary President Wheeler convened the January 14, 2020, CCPD Board Regular Meeting with a quorum present at 4:30 P.M., all members were present with the exception of Director Arthur who arrived at 4:31 P.M. and Director Lamont who was absent. 1. MINUTES a. Consider approving the minutes of the Baytown Crime Control and Prevention District Regular Meeting held on October 8, 2019. A motion was made by Director Lloyd J. Herrera, and seconded by Vice President Dr. Chris L. Warford to approve the October 8, 2019, CCPD minutes as submitted. The vote was as follows: Ayes: President Rikki Wheeler, Vice President Dr. Chris L. Warford, Director Lloyd J. Herrera, Director James Coker, Director Randall B. Strong, Director Steele Arthur Nays: None Other: Director Anesia Lamont (Absent) Approved 2. PROPOSED RESOLUTIONS a. Consider a resolution adopting Rules of Procedure for the Baytown Crime Control and Prevention District. First Assistant City Attorney Karen Horner presented the item and gave the Board an overview of the proposed Rules of Procedure. Mrs. Horner noted that the proposed rules are basically in CCPD Board Regular Meeting Minutes January 14, 2020 Page 2 of 12 seven different categories; she noted that said rules were included in the agenda packet, so she would quickly hit the highlights of the main points. The first item relates to the general rules. The board has a quorum when the majority of the members are presented, this is a seven member board, and so four members must be present for a quorum. Every member has a vote, which is recorded in the minutes by the Secretary, which is then approved by the Board, as was done in the previous item. She noted that questions that come before the Board should contain one subject, so the Board can say yes or no on each subject; we do not want to bring something before the Board that combine a bunch of different subjects, and you may like one but not the others. The Board elects its officers every year, to include the President, Vice President and appoints its Secretary, which is the City Clerk. The Board's General Manager presents information, gives recommendations on items and things of that sort; the General Counsel is at every meeting to answer any legal questions and also serves as a parliamentarian for the meetings; and there is also the Secretary who will be present to take minutes and prepare agendas. Mrs. Horner noted that the suspension of the rules is allowed, if the Board feels like the rules need to be suspended and that would just be by majority vote and the rules can be amended at any time. Mrs. Horner noted that as it relates to conduct, everybody is subject to the rules of procedure to the Directors, staff and citizens; so Directors cannot be interrupted once they are given the floor by the Presiding Officer unless they are called out of order, and any of the Directors may present a motion to require that the order be established. As for staff, they must be recognized before they can speak before the board, and they must address the entire board, not just one member. Citizens again follow the same rules that staff must follow and should refrain from private conversation; citizens cannot bring noise -makers and banners, unless they are a part of their presentation, in order to limit the interruptions to the board. Mrs. Horner also noted that the board is subject to the Robert's Rule of Order and must recognize the citizens when they come before the board, they are invited to come and sign-up for the item they wish to speak on, they will give their name, address, and identify if they are representing a group in order to ensure that the board gets complete information, but not redundant information. Speakers should be concise and to the point as possible, so repetitious comments are not looked upon favorably. Any charges against staff members are immediately called out of order and referred to the General Manager who will take it up with the employee. As it relates to the types of meetings, there are three types: (1) a regular meeting, which occur on a quarterly basis on the third Tuesday of the month, (2) special meetings, which are needed to handle items outside of regular meetings, such as the special meeting for the budget, and (3) emergency meeting when there is something of a public calamity that would require one hour notice and require special notices to the newspapers and media. Mrs. Horner noted that the Presiding officer is required to keep order at all the meetings, if the Presiding Officer is not present then the Vice President serves in his/her stead, and if the Vice President is not here, then those present will vote on who will serve as the presiding officer for CCPD Board Regular Meeting Minutes January 14, 2020 Page 3 of 12 that one meeting. The Presiding Officer will address if an item is taken out of order before votes are taken; he/she will call the item forward, and call for a motion on said item, and calls for a vote. Mrs. Horner noted that in order for an item to be placed on the agenda, it must be approved by the President or the General Manager and must be submitted eight days prior to the meeting, in order to have enough time for staff to get it all together and make sure it is posted properly. Mrs. Horner also noted that once it is on the agenda and voted on, the item cannot be reconsidered for another six months, unless the majority decides that they want to re -consider this item again. So it has to come up for a vote with the question of whether or not this item wants to be reconsidered and if there is a positive motion, and its vote is in favor, then the board can reconsider the matter. As it relates to public comment, anybody can sign on the list provided in the foyer for the items listed on the agenda and are given three minutes to speak before the board. Board business is handled through resolutions, which must be printed in a form approved by the General Counsel, provided to the board prior to the meeting, passed by a majority vote, approved, signed and maintained permanently by the Secretary. A motion was made by Director Randall B. Strong, and seconded by Director Lloyd J. Herrera to approve Resolution No. 61, related to Item 2.a. The vote was as follows: Ayes: President Rikki Wheeler, Vice President Dr. Chris L. Warford, Director Lloyd J. Herrera, Director James Coker, Director Randall B. Strong, Director Steele Arthur Nays: None Other: Director Anesia Lamont (Absent) Approved RESOLUTION NO. 61 A RESOLUTION OF THE BOARD OF DIRECTORS OF THE BAYTOWN CRIME CONTROL AND PREVENTION DISTRICT ADOPTING THE BAYTOWN CRIME CONTROL AND PREVENTION DISTRICT'S RULES OF PROCEDURE; AND PROVIDING FOR THE EFFECTIVE DATE THEREOF. 3. DISCUSSIONS a. Receive training on the Texas Open Meetings Act. First Assistant General Counsel Karen Horner presented the item and stated that she was going to give the board a quick training on the main points of the Texas Open Meetings Act (the "Act") CCPD Board Regular Meeting Minutes January 14, 2020 Page 4 of 12 as a refresher. Mrs. Horner noted that the Act is designed to give notice to everyone to ensure that the government body is open; said notice must include the time, place and the subject of what is going to be discussed. She noted that the Act applies when a quorum gathers to discuss public business, regardless of whether there is an action, or any vote taken. The Act also applies when a forum gathers to give or solicit information about a matter of public business, in both oral and written form. Therefore, the board must be very careful about discussing public business outside of the meeting. When are gatherings not subject to the Act? When the gathering is purely social; such as if board members are attending a workshop or if they are going to the legislature to testify, or if they meet at a candidate forum; however, this is only the case when formal action is not taken and any discussion is merely incidental to the reason that of the gathering. Mrs. Horner noted that agendas for the District must be posted on the bulletin boards located in City Hall and in the courthouse of both in Harris County and Chambers County, as well as, on the City's website. So because staff has to post this information at all of these locations, it is important to back things up to make sure that staff has enough time to get the Secretary plenty of time to get things done in a timely manner. So there are some exceptions to the these posting requirements, the first occurs when there is a very late night meeting and the board just cannot go on anymore and just need to stop, the board can recess and reconvene the very next day and the second one relates to emergency meetings for an urgent public necessity. Mrs. Horner again noted that the meeting public notices must contain the date, hour and place of the meeting, along with a description of what the board will be considering. This is to ensure that everybody knows what is going on and if there is something on the agenda that they wish to talk about and also have the opportunity to do so. She further noted that the agenda items cannot be broad; such as old business or new business, the public must be able to discern the subject of what is being discussed. Mrs. Horner stated that when a topic is raised in an open meeting that is not on the posted agenda, the presiding officer can (1) recite policy of the board, (2) refer them to city staff, and (3) offer to put the item on the next agenda for discussion. However, there are some instances that an item of community interest can be discussed; such as congratulations, honorary salutes to someone, maybe a reminder about a program, something that the board is sponsoring or the board members are going to, and of course of some sort of public calamity or something that is an emergency. Executive sessions are meetings of the board that are outside of the public, and are allowed under very specific exceptions in the statute; such as consultations with the board's attorneys, if there are some security issue or something that we were going to purchase, maybe a gift or property acquisition or anything of that nature. Mrs. Horner noted that to go into the executive session to talk about the item, first, the board would have to convene in an open meeting and announce that the board will be going into executive session and announce the section number that allows the board to go into executive session, and then recess into executive session. Once in executive CCPD Board Regular Meeting Minutes January 14, 2020 Page 5 of 12 session, the presiding officer must make a new announcement of the time of the meeting and the reason for the executive session. The board will be required to make a certified agenda if the board is in executive session for any other reason aside from the exception related to consultations with the board's attorneys. A certified agenda requires the presiding officer to sign it and list any comments on the form. Upon completion of the executive session, the board will reconvene into open session and note that no action was taken in executive session. Mrs. Horner noted that there are penalties for violation at the Act and can be subject to different criminal or civil penalties. Mrs. Horner entertained any questions from the board and thanked them for their time. b. Receive an overview regarding the Baytown Crime Control and Prevention District. First Assistant General Counsel Karen Horner presented the item and stated that she would give the board members an overview of Chapter 363 of the Local Government Code, which is the statute that gives the Director's their duties, responsibilities, and outlines how the District is created, how to hold its elections and all other items associated with CCPD. So, just a little history of the district; the law was originally passed in 1997, and went into effect in September of that year. The City took the creation of CCPD to the voters in May of the following year, 1998. The board was formed in a district for a five-year period and then when that was about to be up, it was decided to hold a continuation election for a 10- year period instead of the previous 5-year one. The voters did not approve the continuation election and the district ceased to exist, so it was clear that the voters did not want the board to continue for more than five years without it having input on what programs and items might be established. The CCPD continuation election is coming up this November, so the Board will be re-evaluating and establishing its programs and things that it would like to see happen in the next five years. A fun fact, the City of Baytown is the very first city in all of Texas to ever have a CCP election fail, not necessarily a great thing, but just something to know. Since the failure of that election, the board has only done five-year continuation elections, so in 2006, the current CCPD board was restarted; there was a three-year period after the failed election that the City had to wait before holding another election to establish a CCPD, and since that time, the Board has held two continuation elections, each for a five-year period. As board members, each is appointed by a specific council member, but is confirmed by the majority vote of the City Council. Board members serve two year, staggered terms, and if there is any vacancy at all, a person would be appointed to fill the unexpired term left by the outgoing board member. Also, the board members elect a president, a vice-president, and appoint a secretary, which tends to be the City Clerk. Mrs. Horner noted that the purpose of the CCPD is to finance the cost of crime control prevention programs including the cost of personnel, administration, expansion, enhancement and capital expenditures. These are programs that the Police Chief identifies that need to occur that might not occur, but for the District's input and assistance. She noted that there are five different items that the statute recognizes and each item has laundry lists of what allowed under each, an example being community related programs, which would be maybe some senior citizens safety programs. Another item is strategies under law enforcement, which is what the Baytown Crime Control Prevention District has mainly focused its resources on; specifically hot spots and commercial vehicle regulations. Mrs. Horner stated that there could CCPD Board Regular Meeting Minutes January 14, 2020 Page 6 of 12 also be treatment and prevention programs, drug addiction programs and different things of that nature, jail related programs for jailers, and court prosecutions for prosecutors or automated reporting requirements and things of that nature. Mrs. Horner stated that those were the big gamut of what the District can spend its 1 /8 cents sales tax on. The Hot Spots Program has one sergeant and twelve patrol officers, whose purpose is just to allow the police officers to proactively saturate a high -crime volume area in order to reduce crime. The officers move from place to place, as needed by the Police Chief. The other program deals with commercial motor carriers, there are two patrol officers assigned from the CCPD to help with that, and it allows them to provide increase inspections and enforcement of motor vehicles traveling throughout the city which protects our citizens. She noted that the Police Chief comes in each quarter to give the Board an overview of the effectiveness and the efficiency of the programs and to answer any questions. Lastly, the Board has its own budget procedure. Because of Senate Bill 2 that was passed this last legislative session, there have been some changes as far as when the City has to finalize its budget and establish, if needed, its election So, with that being said, because the CCPD is a component unit of the City, although the CCPD has a sales and use tax not an ad valorem tax, the Board will have to move its budget meeting date back a month earlier, in order to meet the requirements of the Senate Bill 2. She noted that currently, the CCPD special budget rules, which are allowed under the statute, have the following requirements: • the publication of public hearings have to be at least ten days prior to the hearings; • the hearings cannot be later than the sixtieth day before each fiscal year; • it requires the adoption of the budget by the board, and • it is submitted to the City Council for final approval. She noted that if for whatever reason, the Council does not approve the CCPD budget, it will be sent back to the Board in order to review the information and figure out what best serves the citizens of Baytown. Once something is established, then both of the Board and the Council would adopt revised budget and move forward. Director Arthur requested a copy of the initial CCPD budget submitted with the 2006 CCPD action plan. President Wheeler noted that she would provide him a copy of said record. C. Review and discuss the Baytown Crime Control and Prevention District Continuation Election calendar and process. District Secretary Leticia Brysch presented the item and stated that at their places was a copy of the important calendar dates for the District's continuation election. Mrs. Brysch noted that this is the first year in which the District will pay for its own election, as the Baytown Crime Control and Prevention District (the "District") is no longer able to hold joint elections with the Baytown Fire Control, Prevention and EMS District ("FCPEMSD") and the City of Baytown (the "City"). This change is precipitated by moving the election dates from May to November; therefore, because the District holds its elections in November, it is required to hold joint elections with Harris County and Chambers County who considered the District as a separate governmental entity from the City and FCPESMD. Further, as the Districts and the City do not have their own election equipment, they must adhere to the rules and guidelines set by the counties that contract election services. She estimated that the costs of the election would be around $100,000. CCPD Board Regular Meeting Minutes January 14, 2020 Page 7 of 12 Mrs. Brysch also reminded the Board that the educational materials related to the election would be created by the Public Affairs staff, who will bring forth some ideas and thoughts to the next District meeting in April. She reminded the Board that the election will be called at their June meeting, along with their authorization to execute joint election agreements with Harris County and Chambers County. d. Discuss the Baytown Crime Control and Prevention District 2020 Action Plan. District Secretary Lettie Brysch presented the item and noted that this item really started the discussion on the Baytown Crime Control and Prevention District's 2020 Action Plan. As noted before, the current plan, which was included in your agenda packets, are the programs funded by the District for the last five years. She noted that as the District moves into its next continuation election, the action plan that will guide the District for the next five years needs to be in place prior to the Board calling the election in June. She noted that said action plan will set really the mission of CCPD and what the funds will be used for in the next five years; which historically have been used for Hot Spots, Commercial Vehicle Enforcement ("CVE"), and equipment, materials and technology. Mrs. Brysch noted that because of the importance of this plan, staff brought the item forward early to begin the discussions with the board. President Wheeler noted that currently, the District's funding is going to personnel, equipment and technology, and because those topics are so broad, there are a lot of things that fall under those areas, which in this case includes the CVE, while Hot Spots fall under personnel. She noted that the equipment is mostly vehicles, MDTs, body cameras, etc. President Wheeler also noted that technology can be almost anything, and the District has over the years funded a lot, to include the cloud -based system at the PD, the system related to the body cameras, software, hardware, and just about anything that is related to these systems. President Wheeler asked if anybody had any questions regarding the three areas that the District has been working under for the last fifteen or so years, she recommended that the board stick with the same items as historically, when this District was created CVE was one of the most important programs to fund for a lot of people on the Community Safety Committee and the community at large. She noted that traffic gets harder and harder to try to control, and there are even more of these large trucks on the street, which impacts the safety of the citizens, which was and is the most important thing to the Board. She noted that in the beginning everyone insisted on CVE, to include the community stakeholders and the Police Chief at that time. President Wheeler further noted that Chief Dougherty, was the one who came up with Hot Spot program and equipment program because the department was so outdated in equipment and the situation had become pretty dire that CCPD felt it had to do something to help, so the District's budget has included five police vehicles a year, along with MDTs and anything else that the Chief felt were needed to assist the officers out in the field. President Wheeler stated that the District has been very focused on its programs because they work, they allow the Board some flexibility and ultimately, it is what they have sold to the public for the last fifteen years. She noted that they have always tried to stay with those three areas, so that they can continuously educate the public CCPD Board Regular Meeting Minutes January 14, 2020 Page 8of12 on what it is that CCPD provides to the Police Department for their protection, and they are personnel, equipment, and technology. Assistant General Manager Kevin Troller stated that from the City's perspective, he wanted to applaud CCPD for what it has done, and he noted that there are a couple of things that have made this District successful and that is this three -pronged approach whose simplicity of the message resonates well with the voters. Mr. Troller further comments that the CCPD election turnout is overwhelming majority, they are not even close, so the public has liked what it has heard and seen so far from this District. President Wheeler stated that CCPD has been able to thankfully step in and finance many of the state's unfunded mandates; such as body cameras for every officer that is on the street. Well, that was a lot of money that could not come out of the City's general fund at one time; it would have hurt the PD's budget so badly just to do body cameras that other important programs would have had to be eliminated in order to find a way to purchase them. Luckily, CCPD was there and could help pay for those required items. Director Arthur stated that he was trying to do due diligence as his role on the Board, and one of the things that he found is that the Hot Spots, by and large, has been a policing program that has been rolled out and considered as effective in communities across America. He noted that in his opinion, this is something that he (the Police Chief) would hope to implement and is at the forefront of modern policing. He asked the Police Chief Dougherty what other programs or items he deemed as being effective in America, aside from just more officers on the street with better equipment that the District might want to implement over the next five years. Director Arthur noted that while the population of Baytown has grown by about 13% since CCPD was originally passed, its budget has grown significantly more, and he felt that this could be in part caused by the commerce that comes into Baytown and the revenue that is coming in, so he wanted to plan this to five years, and consider adding community -related programs or other things that can be implemented that are having a positive effect in communities, in addition to what is already have in place. Chief Dougherty stated that the programs mentioned by Director Arthur do have a positive effect on our community and noted that the amount of officers in PD has not changed since the District's inception. He noted that it is the money for the different programs that really has had the bigger impact and proved the most change. Chief Dougherty stated that he does try to stand on the forefront of different programs, and noted that BPD is probably the best equipped agency in the state and while there are a lot of things that the PD does, there are many that he would not like to discuss in a public forum because there are certain tactical and strategic policing that should remain confidential, but in general the City has grown over the last few years and with annexations come more citizens, with the expansions of Exxon Mobil, Bayer and Enterprise there is a larger influx of people that are coming into the community, so yes, money has increased, but so has the size and scope of the work being done and the people being served. Chief Dougherty noted that before he was chief, the City did not have jurisdiction over the Interstate 10 area, and so those statistics were not included in the beginning, and so while there may be some increases here and there, for the most part, the PD does a good job of catching the CCPD Board Regular Meeting Minutes January 14, 2020 Page 9 of 12 bad guys, and protecting its citizens. He also stated that there are good programs out there and that he would continue to seek out and implement the best programs for the City, to include collaborations with other agencies across the state and across the nation. Chief Dougherty stated that because of the sensitivity of some of the programs, he would not go into further details, but welcomed the board members to speak to him offline if they had any further questions. Mr. Troller stated that from the City's perspective, he wanted to give a specific thanks to the Chief Dougherty because he knows and respects the things that the board is bringing up, and what he needs to do to advance the Department, but he is also respectful as a team player that there are thirteen other departments in the city that all have to be funded and understands that there is balancing between what he wants and what he gets. Mr. Troller noted that he is glad that there is such a thing as a CCPD for Baytown, that there is extra funding that can help PD and its work. Director Strong stated that President Wheeler had mentioned that technology was one of the three main prongs of the presentation presented to the public in the past, and noted that in his review of the proposed budget and action plan, he did not see any reference to any of the technology and mentioned that in his opinion it should be included as he could see this becoming a question for the public. President Wheeler noted that a lot of the technology has been purchased under the contingency account as needed and bought voted on by the District. Director Arthur noted that the District should consider that the rate of the budget has increased over the life of this organization, and in looking at the next five years, are there other programs it might want to consider other than just officers and equipment, like community -relations programs. President Wheeler noted that the board should be cautious about its revenue estimates as the last financials show a 5.2% decrease from just last year. Mrs. Brysch noted that if the board desired to add something into their strategy, it did not necessarily mean that it would have to be implemented immediately, so if there they were to add programs or strategies to the action plan for the next five years, it would only give them the option to do those programs. Director Arthur inquired about community relations programs to help with the community's perception and the Police Department. President Wheeler noted that the CCPD funds could not be used and pay for a billboard or anything of that nature. Director Arthur requested clarification on the District parameters and how they could spend District funds? Mrs. Horner noted that the state statute that regulates CCPD provides that there are these six levels of different things that CCPD can do, and there are only certain things that the board can spend CCP dollars on and it is important to be careful, especially going into an election season that the board and staff only expand public funds for education, and not advertising as promotion is prohibited. As the Secretary noted, the City does have a Public Affairs Department and they will be working to make sure that they inform the public of all the great things that CCPD is doing, but whatever the Board decides to put in its action plans, needs to be reviewed by staff to ensure that it marries to the actual strategies and that there are no issues. CCPD Board Regular Meeting Minutes January 14, 2020 Page 10 of 12 Director Arthur noted that he was wondering what is effective; what is working in other communities in terms of proactive policing, not reactive crime control, and if there is a way that the Board can really champion the Police Department, not CCPD, but the Police Department within our community on an active basis to make it to where the perception is even greater so that Baytown does not have community relation problems or to minimize those if there is another incident like one from earlier this year. Director Strong noted that if Director Arthur was talking about trying to have better PR for the Police Department, then there might be some statutory problems. President Wheeler stated that any program that does not relate to CCPD or that does not fall within CCPD's scope of programs or authority cannot be enacted and paid for by the District. Chief Dougherty stated that he did not have a problem coming up and working on programs that are outside CCPD's scope as he has other funding sources to be able to do so. He stated that he is open all ideas to help build a better reputation with the community, and there may be programs and efforts that are already being employed to do just that; such as mandated training for officers that will help to enhance their ability to communicate better with some of the citizens in the community. However, these are things that do not really necessarily have to be something that is budgeted out of CCPD or coming out of that, but any ideas presented will certainly be considered when trying to improve those relationships. Director Arthur stated that if the CCPD could be used to front community related programs, police and equipment, treatment, jails or help with prosecutions that these items may be included or changed in the next election. Director Arthur noted that he saw community relations as being a tiny problem for communities across America and did not feel like the average citizen of Baytown knew enough about what the CCPD does; except when there is a rallying cry, every five years during election time. President Wheeler noted that the role of the board member was to educate the public on what it is that CCPD does for the community. Mr. Troller stated that the public affairs component was really a function of the City's Public Affairs Department that would work with CCPD as it related to education materials for the CCPD continuation election and works with the Police Department for whatever programs they want to promote. Other community police programs; such as the Block Watch Programs, Community Crime Resistance Programs, School Police Programs, Senior Citizens Programs, and other programs of this are more in line with the functions of the City and it general funds, and not CCPD. CCPD, unfortunately, has pretty rigid programs that are statutorily regulated. Mrs. Horner noted that CCPD board could decide however they wanted to distribute their monies within the selected "buckets"; it just needs to be vetted by legal counsel to ensure that everything fits within the "buckets" as allowed in the state statute. Director Coker stated that he did not agree with adding another bucket that would water down the existing program in any way. He noted that if there are more monies in this budget, then the board should add officers to Hot Spots and CVE. He stated that these programs are not reactive, and are instead very proactive. It is proactive in the sense that the Chief send out these officers CCPD Board Regular Meeting Minutes January 14, 2020 Page 11 of 12 to go out there and clean up the neighborhoods. If somebody has burglarized a car in a neighborhood every night, well, eventually, there will be some guys out there in black Tahoes to put that guy away, and the burglaries will not happen anymore. These are good programs that are good and positive for the city; people just do not realize what these programs do exactly and maybe they do not need to know. Mr. Coker further noted that the CVE program is very much an asset to the community as it helps deal with the many trucks that come into the community that may not have the same safety standards and could cause harm and damage to the community. President Wheeler stated that the programs that have been funded since 2006 are broad and effective. She further noted that the District has been able to track its effectiveness and impact in the community over the years. She stated she recommended keeping the programs as they stand now. Director Coker stated that as the city continues to grow, so will the needs of these programs, so he is more concerned on whether the funding available in CCPD is going to be enough to meet that need, and while he understood Director Arthur's perspective, he wanted to focus instead on making sure the existing programs were properly funded and not necessarily expand the scope of the CCPD programs. Director Herrera stated that he did not want to board to lose focus of its core programs that are effective and precise. He further noted that many people do not understand CCPD and it was important, as board members, to help push out information and help educate people. Mr. Troller stated that it is important for the board to have these healthy conversations and felt that President Wheeler was correct in her concerns of diluting the message with the addition of more buckets because it becomes harder to explain that to the voting population. Chief Dougherty stated that he was appreciative of the work CCPD did on behalf of the PD's mission, and welcomed any recommendations or comments on what they can do better offline. 4. REPORTS a. Presentation of the Baytown Crime Control and Prevention District Hot Spot and Commercial Vehicle Enforcement (CVE) statistical report. Police Chief Keith Dougherty presented the Board with an overview of the Hot Spot and Commercial Vehicle Enforcement (CVE) fourth quarter reports. b. Receive the Baytown Crime Control and Prevention District's Quarterly Financial and Investment Reports for the Quarter Ending December 31, 2019. Interim Finance Director Gina Guillory presented the item and stated that the District's financials are on track for the first quarter and is at 24.6% of the estimated revenue projections for this year. She noted that for the first quarter sales tax collections started down in October but started to trend upwards with a strong December, which trended up by 46%, so staff is optimistic. As it relates to expenditures, the District is at 34% of the budget because the Police Department has CCPD Board Regular Meeting Minutes January 14, 2020 Page 12 of 12 started to purchase its equipment to include ATVs, a 3D imaging program, and vehicles with their related equipment. Lastly, Ms. Guillory noted that the District's investments remain strong with a 1.728% interest rate and quarter earnings of $1,283. 5. MANAGER'S REPORT a. The next Baytown Crime Control and Prevention District meeting is scheduled for Tuesday, April 14, 2020, at 4:30 P.M., in the Council Chamber located at City Hall, 2401 Market Street, Baytown, Texas 77520. Assistant General Manager Kevin Troller reminded the Board of their next regularly scheduled meeting and noted that the Board would have a special meeting in May to meet the new budget process deadlines. 6. ADJOURN With there being no further business to discuss, President Wheeler adjourned the January 14, 2020, CCPD Board Regular Meeting at 6:01 P.M. City of Baytown