2020 06 16 FCPEMSD MinutesMINUTES OF THE REGULAR MEETING OF THE BOARD OF DIRECTORS
OF THE BAYTOWN FIRE CONTROL, PREVENTION, AND
EMERGENCY MEDICAL SERVICES DISTRICT
June 16, 2020
The Board of Directors of the Baytown Fire Control, Prevention, and Emergency Medical
Services District (FCPEMS) met in a Regular Meeting on Tuesday, June 16, 2020, at 4:30 P.M.;
in the Baytown Conference Room of the Baytown City Hall, 2401 Market Street, Baytown, TX
with the following attendance:
Brenda Bradley Smith
John Adkins
Maurice Watts
Richard Carr
Rick Davis
Trevor Fanning
Leticia Brysch
President
Vice -President (Teleconference)
Director
Director
General Manager
Assistant General Counsel
Secretary
President Bradley Smith convened the June 16, 2020, FCPEMSD Board Regular Meeting with a
quorum present at 4:30 P.M., all members were present with the exception of Directors Baldwin
and Hawkins who were absent.
1. MINUTES
a. Consider approving the minutes of the Baytown Fire Control, Prevention, and
Emergency Medical District Special Meeting held on May 19, 2020.
A motion was made by Director Maurice Watts, and seconded by Director Richard Carr made a
motion to approve the minutes of the Baytown Fire Control, Prevention and EMS District
meeting held on May 19, 2020, as submitted. The vote was as follows:
Ayes: President Brenda Bradley Smith, Vice President John Adkins, Director Maurice
Watts, Director Richard Carr
Nays: None
Other: Director Gerald Baldwin (Absent), Director Barry L Hawkins (Absent)
Approved
2. FCPEMSD FISCAL YEAR 2020-21 PROPOSED BUDGET
FCPEMSD Regular Meeting Minutes
June 16, 2020
Page 2 of 6
a. Conduct a public hearing regarding the Baytown Fire Control, Prevention, and
Emergency Medical Services District's Fiscal Year 2020-21 Proposed Budget.
At 4:31 P.M., President Bradley Smith opened the public hearing regarding the Baytown Fire
Control, Prevention, and Emergency Medical Services District's Fiscal Year 2020-21 Proposed
Budget.
Assistant General Manager Kevin Troller presented the item and stated that there were no
changes in the budget or the action plan from the last meeting. He noted that the budget was
directly associated to the tenants for the action plan which include (i) the Fire Training Facility,
(ii) Fire and EMS personnel and (iii) apparatus such as a fire engine and/or ambulance. Mr.
Troller further noted the budget shows personnel services in the amount of $402,841; $17,500
for supplies, cleaning and janitorial services; $22,500 for building maintenance; $60,200 related
to the election and bonding requirements for the board members; and $245,000 for capital outlay
for the purchase of an ambulance.
Mr. Troller stated that there are two different transfers out of the budget; the first is in the
amount of $851,300, that is the principal and interest payments for 2018 CO Bonds and the
second is a one-time transfer of $300,000, to the City's General Fund which was needed during
COVID-19 in case the District was unable to do the payback for the change orders, so this is just
a payback to the General Fund, which results in a total transfers of $1,151,300. This leaves
$2,062,196, in the budget with $162,854, in contingencies in case something was to happen
during the year.
At 4:35 P.M. President Bradley Smith closed the public hearing regarding Baytown Fire Control,
Prevention, and Emergency Medical Services District's Fiscal Year 2020-21 Proposed Budget.
b. Consider a resolution adopting the Baytown Fire Control, Prevention, and
Emergency Medical Services District's Fiscal Year 2020-21 Proposed Budget.
A motion was made by Director Maurice Watts, and seconded by Director Richard Carr made a
motion to approve Resolution No. 72, related to Item 2.b. The vote was as follows:
Ayes: President Brenda Bradley Smith, Vice President John Adkins, Director Maurice
Watts, Director Richard Carr
Nays: None
Other: Director Gerald Baldwin (Absent), Director Barry L Hawkins (Absent)
Approved
RESOLUTION NO. 72
FCPEMSD Regular Meeting Minutes
June 16, 2020
Page 3 of 6
A RESOLUTION OF THE BOARD OF DIRECTORS OF THE BAYTOWN
FIRE CONTROL, PREVENTION, AND EMERGENCY MEDICAL SERVICES
DISTRICT ADOPTING A BUDGET FOR THE ENSUING FISCAL YEAR,
BEGINNING OCTOBER 1, 2020, AND ENDING SEPTEMBER 30, 2021, IN
ACCORDANCE WITH CHAPTER 344 OF THE TEXAS LOCAL
GOVERNMENT CODE AND THE ALTERNATIVE PROCEDURES
ADOPTED BY THE DISTRICT; AND PROVIDING FOR THE EFFECTIVE
DATE THEREOF.
3. BAYTOWN FIRE CONTROL, PREVENTION, AND EMS DISTRICT
CONTINUATION ELECTION
a. Consider a resolution calling for a Continuation Election for the Baytown Fire
Control, Prevention, and Emergency Medical Services District to be held on Tuesday,
November 3, 2020.
b. Consider a resolution authorizing the General Manager to negotiate and execute a
Joint Election Agreement with Harris County, Texas, for the Baytown Fire Control,
Prevention and Emergency Medical Services District's Continuation Election to be held on
November 3, 2020.
C. Consider a resolution authorizing the General Manager to negotiate and execute a
Joint Election Agreement with Chambers County, Texas, for the Baytown Fire Control,
Prevention and EMS District's Continuation Election to be held on November 3, 2020.
President Bradley Smith allowed for the consideration items 3.a, 3.b, and 3.c to be considered
together.
Board Secretary Leticia Brysch addressed all three items together and noted that item 3.a., calls
for the District's continuation election to re -authorize the District and its associated sales tax for
another five years. She noted that the City was able to get the District's changed in the last
legislative session to allow for the election cycle to reach its fifth year, which will be November
3, 2020. Mrs. Brysch noted that since the election is held in November, the District is required
under state law to hold joint elections with the counties, which for Baytown are two: Harris
County and Chambers County. Therefore, items 3.b. and 3.c., allow for the general manager
with the support of its legal counsel to negotiate joint election agreements with Harris and
Chambers County. Mrs. Brysch noted that as it relates to the budget, the election cycle straddles
two fiscal year budgets and as such, a portion of the election costs will be paid out of this year's
budget and the remaining portion will be paid out of next year's budget. As a final note, Mrs.
Brysch noted that while the counties will handle the bulk of election, the staff will support the
elections administration and handle those duties which cannot be contracted out to the counties.
A motion was made by Director Maurice Watts, and seconded by Director Richard Carr made a
motion to approve items 3.a., 3.b. and 3.c. The vote was as follows:
FCPEMSD Regular Meeting Minutes
June 16, 2020
Page 4 of 6
Ayes: President Brenda Bradley Smith, Vice President John Adkins, Director Maurice
Watts, Director Richard Carr
Nays: None
Other: Director Gerald Baldwin (Absent), Director Barry L Hawkins (Absent)
Approved
RESOLUTION NO. 73
A RESOLUTION OF THE BOARD OF DIRECTORS OF THE BAYTOWN
FIRE CONTROL, PREVENTION, AND EMERGENCY MEDICAL SERVICES
DISTRICT ORDERING A CONTINUATION ELECTION TO BE HELD ON
THE 3RD DAY OF NOVEMBER, 20205 FOR THE PURPOSE OF VOTING
FOR OR AGAINST THE PROPOSITION OF WHETHER THE BAYTOWN
FIRE CONTROL, PREVENTION, AND EMERGENCY MEDICAL SERVICES
DISTRICT SHOULD BE CONTINUED FOR FIVE (5) YEARS AND THE
FIRE CONTROL, PREVENTION, AND EMERGENCY MEDICAL SERVICES
DISTRICT SALES AND USE TAX SHOULD BE CONTINUED FOR FIVE (5)
YEARS; DESIGNATING THE MANNER OF HOLDING SAID ELECTION;
PRESCRIBING THE HOURS; ESTABLISHING THE CENTRAL COUNTING
STATION; ESTABLISHING CERTAIN PROVISIONS RELATED THERETO;
PROVIDING FOR THE POSTING AND PUBLICATION OF NOTICE; AND
PROVIDING FOR THE EFFECTIVE DATE THEREOF.
RESOLUTION NO. 74
A RESOLUTION OF THE BOARD OF DIRECTORS OF THE BAYTOWN
FIRE CONTROL, PREVENTION, AND EMERGENCY MEDICAL SERVICES
DISTRICT AUTHORIZING THE GENERAL MANAGER TO EXECUTE AND
THE CITY CLERK TO ATTEST TO A JOINT ELECTION AGREEMENT
WITH HARRIS COUNTY FOR THE CONTINUATION ELECTION TO BE
HELD ON THE 3RD DAY OF NOVEMBER, 2020; AUTHORIZING
PAYMENT THEREFOR IN AN AMOUNT NOT TO EXCEED SIXTY
THOUSAND AND NO/100 DOLLARS ($60,000.00); AND PROVIDING FOR
THE EFFECTIVE DATE THEREOF.
RESOLUTION NO. 75
A RESOLUTION OF THE BOARD OF DIRECTORS OF THE BAYTOWN
FIRE CONTROL, PREVENTION, AND EMERGENCY MEDICAL SERVICES
DISTRICT AUTHORIZING THE GENERAL MANAGER TO EXECUTE AND
THE CITY CLERK TO ATTEST TO A JOINT ELECTION AGREEMENT
WITH CHAMBERS COUNTY FOR THE CONTINUATION ELECTION TO
BE HELD ON THE 3RD DAY OF NOVEMBER, 2020; AUTHORIZING
FCPEMSD Regular Meeting Minutes
June 16, 2020
Page 5 of 6
PAYMENT THEREFOR IN AN AMOUNT NOT TO EXCEED TWENTY-FIVE
THOUSAND AND NO/100 DOLLARS ($25,000.00); AND PROVIDING FOR
THE EFFECTIVE DATE THEREOF.
4. PROPOSED RESOLUTION
a. Consider a resolution canceling the Baytown Fire Control, Prevention and EMS
District Regular Meeting Scheduled for Tuesday, July 21, 2020.
Assistant General Manager Kevin Troller presented the item and noted that the District's last
regular meeting was in April. He further noted that because the budgetary timeline was move up
this year and all of the budget and election business is completed, there are no items for the
District's regularly scheduled meeting for July 21, 2020. This item cancels said meeting and if
needed, Board Secretary Brysch will poll the board for a special meeting upon request.
A motion was made by Director Richard Carr, and seconded by Director Maurice Watts made a
motion to approve Resolution No. 76, related to Item 4.a. The vote was as follows:
Ayes: President Brenda Bradley Smith, Vice President John Adkins, Director Maurice .
Watts, Director Richard Carr
Nays: None
Other: Director Gerald Baldwin (Absent), Director Barry L Hawkins (Absent)
Approved
RESOLUTION NO. 76
A RESOLUTION OF THE BOARD OF DIRECTORS OF THE BAYTOWN
FIRE CONTROL, PREVENTION AND EMERGENCY MEDICAL SERVICES
DISTRICT CANCELING THE REGULAR BAYTOWN FIRE CONTROL,
PREVENTION AND EMERGENCY MEDICAL SERVICES DISTRICT
MEETING TO BE HELD ON JULY 211) 2020; AND PROVIDING FOR THE
EFFECTIVE DATE THEREOF.
5. REPORTS
a. Present an update regarding the Baytown Fire Training Field.
Assistant Fire Chief Aaron Smith presented the item and stated that the Fire Training Field's
construction is going fantastically well and is moving right along. He noted that the Fire
Department had received the an 18-wheeler and trailer as a donation from a local industry
partner and are in the process of working with other local industry partners to acquire a rail car.
Chief Smith also noted that Change Order No. 2 was passed, which includes a pond for water
FCPEMSD Regular Meeting Minutes
June 16, 2020
Page 6 of 6
reclamation which will allow for all of the water to be drawn out of the pond instead of the City's
water system.
6. MANAGER'S REPORT
a. The Next Baytown Fire Control, Prevention, and Emergency Medical Service
District meeting is scheduled for Tuesday, October 20, 2020, at 4:30 P.M. in the Baytown
Conference Room located at City Hall, 2401 Market Street, Baytown, Texas.
Assistant General Manager Kevin Troller presented the item and thanked the quorum for their
hard work and dedication.
7. ADJOURN
With there being no further business to discuss, President Bradley Smith adjourned the June 16,
2020, FCPEMSD Board RegWgjdMPP,ling at 4:45 P.M.
Leticia Brysch, c
City of Baytown