2020 08 18 FCPEMSD MinutesMINUTES OF THE SPECIAL MEETING OF THE BOARD OF DIRECTORS
OF THE BAYTOWN FIRE CONTROL, PREVENTION, AND
EMERGENCY MEDICAL SERVICES DISTRICT
August 18, 2020
The Board of Directors of the Baytown Fire Control, Prevention, and Emergency Medical Services
District (FCPEMSD) met in a Special Meeting on Tuesday, August 18, 2020, at 4:30 P.M., in the
Baytown Conference Room of the Baytown City Hall, 2401 Market Street, Baytown, Texas with
the following in attendance:
Brenda Bradley Smith
John Adkins
Maurice Watts
Richard Carr
Gerald Baldwin
Rick Davis
Trevor Fanning
Angela Jackson
President
Vice -President (Teleconference)
Director
Director
Director (Teleconference)
General Manager
Assistant General Counsel
Deputy Secretary
President Bradley Smith convened the August 18, 2020, FCPEMSD Board Special Meeting with
a quorum present at 4:30 P.M., all members were present with the exception of Director Hawkins
who was absent.
1. MINUTES
a. Consider approving the minutes of the Baytown Fire Control, Prevention, and
Emergency Medical Services District Regular Meeting held on June 16, 2020.
A motion was made by Director Richard Carr, and seconded by Director Maurice Watts to approve
the minutes of the Baytown Fire Control, Prevention and EMS District regular meeting held on
June 16, 2020, as submitted. The vote was as follows:
Ayes: President Brenda Bradley Smith, Vice President John Adkins, Director Maurice
Watts, Director Richard Carr, and Director Gerald Baldwin
Nays: None
Other: Director Barry L Hawkins (Absent)
Approved
FCPEMSD Special Meeting Minutes
August 18, 2020
Page 2 of 5
2. FCPEMSD CONTINUATION ELECTION
a. Consider a resolution approving an amendment to the Baytown Fire Control,
Prevention and Emergency Medical Services District FY2019-2020 Budget to reprogram
funds from the contingency/new initiatives (20701-99001) to Elections (20701-74070) to cover
the election services costs associated with the District's November 3, 2020, Continuation
Election.
Deputy Secretary Angela Jackson presented the item and stated that this proposed resolution
approves an amendment to the Baytown Fire Control, Prevention and Emergency Medical Services
District FY2019-2020 Budget to reprogram funds from the contingency/new initiatives (20701-
99001) to Elections (20701-74070) to cover the election services costs associated with the
District's November 3, 2020, Continuation Election, in the amount of $30,000.
She further noted that on July 31, the City Clerk's Office received the estimated costs for the
Baytown Fire Control, Prevention and EMS District's (the "District") election services from Harris
County in the amount of $68,224.20, with a deposit of $40,934.52 due with the executed agreement
no later than September 7th. The District's elections budget has $28,425.18 and staff will need
additional monies to cover the Harris County deposit; however, as there are still other elections
costs that will need to be covered to include (1) the elections deposit for the Chambers County, (2)
the translations and production of educational materials and (3) some publication costs before the
end of the fiscal year, staff is requesting $30,000; any monies not used will roll over to next year.
Ms. Jackson noted that the increase in election costs for Harris County are due to: (1) an increase
in registered voters, which is used to calculate the Harris County portion of the election costs, (2)
the addition of the county -wide polling places (800 locations) on Election Day, and (3) the
additional week of early voting (100 locations) with extended hours for a total of three weeks of
early voting versus just two weeks.
Mrs. Jackson closed by stating that staff recommended approval of the item.
A motion was made by Vice President John Adkins, and seconded by Director Richard Carr to
approve Resolution No. 77, related to Item 2.a. The vote was as follows:
Ayes: President Brenda Bradley Smith, Vice President John Adkins, Director Maurice
Watts, Director Richard Carr, and Director Gerald Baldwin
Nays: None
Other: Director Barry L Hawkins (Absent)
Approved
RESOLUTION NO. 77
FCPEMSD Special Meeting Minutes
August 18, 2020
Page 3 of 5
A RESOLUTION OF THE BOARD OF DIRECTORS OF THE BAYTOWN FIRE
CONTROL, PREVENTION, AND EMERGENCY MEDICAL SERVICES
DISTRICT AMENDING THE BAYTOWN FIRE CONTROL, PREVENTION,
AND EMERGENCY MEDICAL SERVICES DISTRICT'S FISCAL YEAR 2019-
202E BUDGET BY REPROGRAMMING THIRTY THOUSAND AND NO'100
DOLLARS ($30,000.00) FROM CONTINGENCY/NEW INITIATIVES TO
ELECTIONS FOR ELECTION SERVICES COSTS ASSOCIATED WITH THE
DISTRICT'S NOVEMBER 3, 2020, CONTINUATION ELECTION; AND
PROVIDING FOR THE EFFECTIVE DATE THEREOF.
b. Receive an update regarding the Baytown FCPEMSD November 3, 2020,
Continuation Election and related educational materials.
Media Specialist Lloyd Lively presented the board with the educational materials related to the
FCPEMSD November 3, 2020, Continuation Election, which included a flyer, video and
messaging for social media. He noted that this information will be accessible via the City's
website, social media, Channel 16 and other materials in English, Spanish, Vietnamese and
Chinese (traditional).
3. PROPOSED RESOLUTIONS
a. Consider a resolution approving the Baytown Fire Control, Prevention, and
Emergency Medical Services District's Investment Policy and Strategy Statement in
accordance with the Public Funds Investment Act, Section 2256.005(e) for (i) the addition of
an investment officer and (ii) the addition and deletion of broker/dealers.
A motion was made by Director Richard Carr, and seconded by Director Maurice Watts to approve
Resolution No. 78, related to Item 3.a. The vote was as follows:
Ayes: President Brenda Bradley Smith, Vice President John Adkins, Director Maurice
Watts, Director Richard Carr, and Director Gerald Baldwin
Nays: None
Other: Director Barry L Hawkins (Absent)
Approved
RESOLUTION NO. 78
A RESOLUTION OF THE BOARD OF DIRECTORS OF THE BAYTOWN FIRE
CONTROL, PREVENTION, AND EMERGENCY MEDICAL SERVICES
DISTRICT ADOPTING THE BAYTOWN FIRE CONTROL, PREVENTION,
AND EMERGENCY MEDICAL SERVICES DISTRICT'S INVESTMENT
FCPEMSD Special Meeting Minutes
August 18, 2020
Page 4 of 5
POLICY AND STRATEGY STATEMENT; AND PROVIDING FOR THE
EFFECTIVE DATE THEREOF.
4. REPORTS
a. Receive the Baytown Fire Control, Prevention, and Emergency Medical Services
District's Quarterly Financial and Investment Reports for the Quarter Ending June 30,
2020.
Finance Director Victor Brownlees presented the item and stated that the sales tax remains robust,
remarkably so. He noted that he had been looking across the area as it relates to sales tax and noted
that the District is not an outlier, as a few other cities are experiencing this type of sales tax
collection. However, there are some that have seen declines; such as, the City of Houston. He
noted that the District's sales tax remains solid and his only concern is whether this is sustainable.
Mr. Brownlees noted that he doubted that this type of collection could be sustained and there is no
continued stimulus going into the people's pockets and as such, he anticipated some type of decline,
but for now, things still looked good.
Mr. Brownlees noted that on the expenditure side, again, the District is in good shape. Generally,
the staff underspent on some items, but overall, everything is moving along and fund balance is
in good shape.
b. Present an update regarding the Baytown Fire Training Field.
Assistant Chief Aaron Smith presented the item and presented the board members with pictures
and video of the construction process for the Fire Training Field.
He noted that construction is going well and the project has not really been impacted by the
COVID-19 disaster. At this time, the contractor is working on completing the carpet installation,
painting, the glazing the window, and other such items in the building. He further noted that the
pond has been dug and will serve as the supply to the firewater system. Plumbing is not yet
completed as they are waiting for the pumps, but in the meantime, they are hanging -up a dummy
pipe on the pipe racks. Chief Smith noted that staff hopes to have a grand opening sometime in
December.
5. MANAGER'S REPORT
a. The next Baytown Fire Control, Prevention, and Emergency Medical Services
District meeting is scheduled for Tuesday, October 20, 2020, at 4:30 P.M. in the Baytown
Conference Room located at City Hall, 2401 Market Street, Baytown, Texas.
Assistant General Manager Kevin Troller presented the item and thanked the quorum for their hard
work and dedication.
FCPEMSD Special Meeting Minutes
August18,2020
Page 5 of 5
6. ADJOURN
With there being no further business to discuss, President Bradley Smith adjourned the August 18,
2020, FCPEMSD Board Special Meeting at 4:49 P.M.
City of Baytown