2013 07 17 BAWA MinutesMINUTES OF THE REGULAR MEETING OF THE BOARD OF DIRECTORS
OF THE BAYTOWN AREA WATER AUTHORITY
July 17,2013
TheBoard of Directors of theBaytownAreaWater Authority (BAWA)metina Regular
MeetingonWednesday,July17,2013,at9:00A.M.,inthe Council Chamber of theBaytown
CityHall,2401MarketStreet,Baytown,Texaswiththe following inattendance:
Brenda Bradley Smith President
Brandon Benoit Director
Mike Wilson Director
Ron Bottoms Deputy General Manager
Ignacio Ramirez,Sr.General Counsel
Leticia Brysch Assistant Secretary
President Bradley Smith convened theJuly 17,2013,Baytown Area Water Authority (BAWA)
BoardRegularMeetingwithaquorumpresentat9:00A.M.,allmemberswerepresentwiththe
exception of Secretary Wayne Baldwin and Vice-President Dan Mundinger whowere both
absent.
1.MINUTES
a.Consider approving the minutes of the Baytown Area Water Authority (BAWA)
Board Meeting held on June 19,2013.
Amotionwasmadeby Director MikeWilsonand seconded byDirectorBrandon
BenoitapprovingtheJune19,2013,BAWABoardRegularMeetingminutes.Thevotewasas
follows:
Ayes:DirectorBrandonBenoit,President Brenda Bradley Smith,DirectorMike
Wilson
Nays:None
Other:SecretaryWayne Baldwin (Absent),Vice-President Dan Mundinger
(Absent)
Approved
2.PROPOSED RESOLUTIONS
BAWABoardRegularMeetingMinutes
July17,2013
Page 2 of4
a.Consider a resolution callingforapublic hearing regarding the Baytown Area
Water Authority Fiscal Year 2013-14 Proposed Budget.
Deputy General Manager Bottoms presented the agenda itemand stated that Resolution No.
2013-06callsapublichearingregardingtheBaytownAreaWaterAuthorityFiscalYear2013-14
Proposed Budget for August 21,2013,during the regularly scheduled BAWA meeting,
commencingat9:00A.M.,intheCouncilChamber of BaytownCityHall,locatedat2401
Market Street,Harris County,Baytown,Texas.He further statedthatnoticeofthepublichearing
willbepublishedinTheBaytownSunandpostedontheCity'snoticeboardsandwebsiteon
Thursday,August 08,2013.
AmotionwasmadebyDirectorBrandonBenoitandsecondedbyDirectorMikeWilson
approving Resolution No.2013-06.The votewasas follows:
Ayes:Director BrandonBenoit,President Brenda Bradley Smith,DirectorMike
Wilson
Nays:None
Other:SecretaryWayneBaldwin(Absent),Vice-PresidentDanMundinger
(Absent)
Approved
RESOLUTION NO.2013-06
A RESOLUTION OF THE BOARD OF DIRECTORS OF THE BAYTOWN
AREA WATER AUTHORITY ESTABLISHING THE DATE,TIME AND
PLACE FOR A PUBLIC HEARING ON THE 2013-14 PROPOSED BUDGET;
AND PROVIDING FOR THE EFFECTIVE DATE THEREOF.
3.BUSINESS ITEMS
a.Receive and discuss the Baytown Area Water Authority (BAWA)FY 2013-14
Proposed Budget.
DeputyGeneralManagerBottomspresentedtheagendaitemsandstatedthatBAWAisingood
shape financially andthereareplanstocapitalfundplant improvements thatare necessary.He
stated thatthree(3)of the projects cost about $525,000 and would be cash flowed through the
FCIP Fund.
BAWA BoardRegularMeetingMinutes
July 17,2013
Page3 of4
HestatedthatinSeptemberconsultantswillcomebeforetheBAWABoardandprovide
presentationsforthenewplant.Hestatedthatthereis$2,500,000budgetedinthe CIP tobegin
thatprocessandtwo(2)new positions inthebudget,aswellas,a7%rateincreasefromthe
BurtonStudythatwasdonein2010.Hefurtherstatedthatthereis$1millioninthebudgetfor
thedesignandreplacement of theupgradetothe SCADA Systemasthecurrentsystemneedsto
bereplaced.
DeputyGeneralManagerBottomsstatedthattherewillbea3.6%increasefromtheCity of
HoustonbeginningApril of 2014whichisincludedinthebudgetandthattheendingworking
capitalforthebudgetis$4.3million.Hestatedthattherateincreasewillhappenatthesame
timethatthebudgetisapprovedandthatthenewpositionsareexpectedtobefilledinthefall
around November and December.Additionally,he stated that BAWA can ladder some initial
payments of thedebtthatwouldhavebeenpaid off intheearly 2020's,thereforeallowingthe
funding mechanism tobeinplace.
4.REPORTS
President Bradley Smithstatedthatitems4.a.and4.b.wouldbeconsidered together.
a.Receivethe Baytown Area Water Authority's Quarterly Investment Report forthe
Quarter Ending June 30,2013.
Finance Director,Louise Richman presented theBaytownAreaWater Authority's (BAWA)
Quarterly Investment Report andthe Revenues and Expenditure ReportfortheQuarterEnding
June30,2013.ShestatedthatthewatersalesareontargetandthattheBAWA investment
revenue isabovebudget.Inregardstothe expenditures,shestatedthatthe maintenance category
washigherthanbudgetedduetorepairstothehighservicepumps,themainbreaker,theair
conditioning,and other miscellaneous issues.
Ms.Richman statedthatstaffis monitoring the untreated waterbilling from theCityof Houston.
She stated inthepast there were problems withtheCityof Houston meter.Shesaidthatthey
havebeentoldthatthe problems withthemeterhavebeen resolved,however shestatedthatthey
continue to monitor the billing.Shestatedthattherewerecertainitemsthatwereunder budget,
suchasthe electricity,whichwaspartiallyduetotheratesthatBaytownmanagedto receive.Ms.
Richmanstatedthatthe$3,000 overage wasforthefiscal agent feesbutthere'sfundsintheline
itemtocovereditandthatthenewinitiativeshasthehighestbudgetlineitemwhichallows
BAWA tocash fund some projects.Additionally,Ms.Richmanstatedthatthereisrightat$13
millionintheinvestmentpoolandtheaveragemonthlyrateis.0788%.
b.Receivethe Baytown Area Water Authority's Revenues and Expenditures Report
for the Quarter Ending June 30,2013.
5.MANAGER'S REPORT
BAWA Board Regular Meeting Minutes
July 17,2013
Page 4 of 4
a.The next Baytown Area Water Authority Meeting is scheduled for Wednesday,
August 21,2013,at9:00 A.M.in the City Council Chamber,City Hall,located at2401
Market Street,Baytown,Texas,77520.
DeputyGeneral Manager Bottomsstatedthatthenext meeting would be Wednesday,August21,
2013,at 9:00 A.M.He stated that there are three (3)applicants to interview forthe
Superintendent position.Hestatedthatone of thebig projects going onforBAWAisthe
replacementofthehighservicepumpspaidforbybondsissuedin2012.Inregardstothehigh
servicepumps,Director of Engineering,JosePastranastatedthattheprojectis30%of thedesign
processandshouldbe60%throughthedesignprocesswithinthenextfewmonths.Additionally,
Mr.Pastrana stated that construction is projected for early next calendar year.
6.ADJOURN
Withtherebeingnofurtherbusinesstodiscuss,PresidentBradleySmithadjournedtheJuly17,
2013,BaytownAreaWater Authority (BAWA)Board Regular Meeting at9:16A.M.
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