CC Resolution No. 974 1743
RESOLUTION NO. 974
A RESOLUTION AUTHORIZING THE CITY MANAGER OF THE CITY OF
BAYTOWN TO MARE APPLICATION TO THE TEXAS CRIMINAL
JUSTICE DIVISION FOR A GRANT FOR A VICTIM ASSISTANCE
PROGRAM AND PROVIDING FOR THE EFFECTIVE DATE HEREOF.
WHEREAS, crimes of violence against women have continued to
grow, despite an overall decline in violent crime ; and
WHEREAS, legislative reform in both family violence and
sexual assault have improved the criminal justice system' s
ability to address these crimes; however , the cooperation and
attitude of the victim is often the key to successfully
prosecution; NOW THEREFORE,
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF BAYTOWN,
TEXAS :
Section 1: That the City Manager of the City of Baytown is
hereby authorized to make application to the Texas Criminal
Justice Division for a grant for a victim assistance program in
the amount of THIRTY-ONE THOUSAND ONE HUNDRED TWENTY AND 80/100
($31, 120. 80) DOLLARS.
Section 2: This ordinance shall take effect immediately
from and after its passage by the City Council of the City of
Baytown.
INTRODUCED, READ and PASSED by the affirmative vote of the
City Council of the City of Baytown, the 22nd day of
January, 1987.
ED T. PHILIPS, Mayo Pro-Tempore
ATTEST:
EILEEN P. HALL, City Clerk
U
RANDALL B. STRONG, Cit torney
C:1: 13:17
I . OBJECTIVES AND NEED FOR ASSISTANCE: Crimes of sexual assault
and family violence are two of the most severely underreported
crimes in the United States. Statistics indicate that one in
four women will be sexually assaulted in their adult lives, one
in three will suffer from family violence, one in seven girls and
one in ten boys will be sexually assaulted before they are 18
Years of age. Surveys by the F. H. I. , the U. S. Census Bureau and
the National Opinion Research Center indicate that at best only
10% of all rapes are recorded and less that 30% of all family
violence assaults are reported to the police. Of those
individuals that do report, very few follow a case through to
prosecution.
The victim' s reluctance to report these crimes and to assist the
prosecution stems from a variety of causes. Many victims fear
retribution by the assailant. Others are embarassed to expose
the personal nature of these crimes. Other victims, especially
family violence victims or victims of date or acquaintance rape,
do not realize that what has happened to them is against the law.
Police officers that do not understand the emotional responses
expressed by these victims often interpret the victim' s
reluctance to cooperate as evidence that the crime did not occur
or was not as serious as other facts might indicate.
Both victims and police officers benefit from better information
on these crimes of violence, the impact on the victim and the
laws and procedures applying in these cases. A victim' s
ignorance of the legal system and the refusal to cooperate with
criminal justice officials endangers the general welfare of the
community by permitting the continuation of law-breaking
activity. Individual victims suffer psychological trauma, that
if unresolved, frequently leads to future victimization. An
officer that does not understand the psychological or emotional
impact of these crimes, or the variety of responses they elicit
from victims, will be less able to instill confidence in the
victim and secure cooperation with the prosecution of these
crimes.
The resources for encouraging victims to report these crimes and
support the prosecution are limited. The Texas Department of
Health and the Texas Department of Human Services report a
pattern of hotline calls exceeding reports to police. In 1986,
Baytown Police Department reported 81 cases of sexual assault and
reported 393 family related assaults . The Baytown Area Women's
Center received 120 calls from Baytown residents requesting
assistance due to sexual assault, and §2II called due to family
violence. Of the family violence callers, 192 called requesting
shelter, � called requesting legal information, and1A3 called
requesting counseling to help them deal with the trauma of the
assault.
The greater access to victims provided by a 24-hour hotline
presents the opportunity for better educating victims of their
rights and responsibilities in these criminal, matters, thus
increasing the likelihood of cooperation with the prosecution.
In addition, because of the broad variety of crimes the police
department must investigate, it lacks the staff to provide
continuing emotional and psychological support needed by these
victims. Some services are available from individual officers or
through the District Attorney' s Victim Witness Office during
court proceedings. For Baytown residents, however, support for
the victim during the court proceedings is particularly
difficult, given the need to drive into Houston (a sixty mile
round trip) for all the proceedings.
II. RESULTS OR BENEFITS EXPECTED: This request for Criminal
Justice Division funds is to support a second-year program for
the City of Baytown that will provide assistance to victims of
family violence and sexual assault that will encourage the
reporting of these crimes, and the cooperation with the criminal
justice system in prosecution of these cases. It will also help
educate victims on evidence required for successful prosecution,
and provide the emotional support to victims and their families
that will increase their cooperation with the criminal justice
system. It will provide criminal justice officials with the
training to help them respond supportively to the victims of
these crimes.
This second year grant is intended to continue the work begun
during the first year to increase the number of victims choosing
to file reports of sexual assault and family violence. The
volunteer accompaniment program will continue to provide support
to the victim from the first report to the final sentencing
hearing. Hospital accompaniments are expected to decrease the
time required of the responding officer, thus freeing trained
Police officers for other duties. Better training of officer in
matters relating to sexual assault and family violence is
expected to increase the victim's cooperation with the criminal
justice system. Continuing counseling support for victims and
their families will improve the victim's ability to fully
exercise their rights and responsibilities in these judicial
matters.
III. APPROACH: The City of Baytown proposes to renew the
sub-contract with the Baytown Area Women's Center to provide
assistance to Baytown victims of sexual assault and family
violence that will enhance the reporting and prosecution of these
crimes. The program will be run with a combination of
sub-contractor' s paid staff and volunteers. Paid staff will
include an Outreach Program Coordinator (half-time) to liaison
with the Police Department, District Attorney's office, and other
social service agencies, to supervise volunteer accompaniment
services, and to provide therapeutic counseling in individual ,
family or group settings. The second paid position is that of
Volunteer Coordinator (half-time) who will provide for the
recruitment, training and supervision of volunteers who will be
providing direct hotline, education and transportation services.
Volunteers will be trained in crisis intervention, the facts on
sexual assault and family violence, and on ways to deal with the
emotional response of the victim and the family. Volunteers will
also receive training in laws applying in sexual assault and
family violence cases, the victim's Bill of Rights, the Crime
Victim' s Compensation Act, and the responsibilities and
procedures of each element of the criminal justice system,
including the police, district attorney and court system.
Volunteers will be trained to work with male and female victims,
both children and adults.
A. Tasks Involved: Upon receipt of funding, a continuing
sub-contract to provide the project services will be Signed with
the Baytown Area Women' s Center. The Baytown Area Women' s Center
has been operating similar services since 1981 and operating
under the City' s initial Criminal Justice Division Grant since
1986. This expertise will allow the immediate implementation of
project activities. Staff assigned to the project is expected to
continue in that capacity. The current volunteers will continue
to execute their responsibilities in providing and recording
services. The current eight accompaniment volunteers will be
scheduled to provide 24-hour on-call availability for
accompaniment and advocacy programs. New volunteers will be
trained to maintain that core number. Additional volunteers will
be recruited and trained to provide hotline, transportation and
educational services. Staff back-up will be available 24-hours a
day. Staff and volunteers on call will carry beepers to insure
accessibility. The program will operate 365 day a year.
In-service training for volunteers will be provided on a
quarterly meetings, with regular and periodic supervision
provided for volunteers assigned to a case. Every effort will be
made to have the volunteer responding to the orginal crisis call
remain with the case to its conclusion.
Three days of emergency shelter will be avialable for victims and
their minor children who are not able to safely return to their
homes. Food, clothing, and toiletries will be provided as
needed. These services will be provided in BAWC' s existing
shelter facility.
Sub-contractor will consult regularly with the project director
on the progress of the program to insure compliance with all
elements of the sub-contract and the grant.
B. Projected Accomplishments: specific services and tasks
are detailed on Project Activities, page CJD 16a-c
C. Data to be Collected: Data will be collected on the
number of victim-contacts established (through hotline,
counseling or accompaniment programs) , number of victims choosing
to report and referred to the project, and the number of project
services provided.
D. Other Participating Organizations: The Baytown Area
Women' s Center will be sub-contracted to provide victim
assistance services. (See CJD it a-h for details of sub-contract)
IV. GEOGRAPHIC LOCATION: The project will serve residents of
the City of Baytown, an incorporated municipality of 70,000
residents, located in Harris County.
V. RESEARCH OR DEMONSTRATION PROJECTS: N/A
VI. ACCOMPLISHMENTS TO DATE: During the first quarter of the
grant, the following services have been provided:
(see cjd quarterly report 1986)
CRIMINAL JUSTICE GRANT VICTIM ASSISTANCE SUB-CONTRACT
PROPOSED BUDGET SUBMITTED BY BAYTOWN AREA WOMEN' S CENTER
(All figures rounded to the nearest dollar)
PERSONNEL % OF TIME COST
Direct Salaries
Outreach Prog. Coor. 50% 12, 047
Volunteer Coor. 50% 7, 983
Total Direct Salaries $20, 030
Fringe Benefits
FICA (7. 15% of $20, 030) 1 ,432
Insurance 1, 184
Total Fringe Benefits ( 137) 2,616
Volunteer Personnel -0-
TOTAL PERSONNEL BUDGET $22,646
TRAVEL-LOCAL
Outreach Prog. Coor. 600 mi .x.20/mi . 120
Volunteer advocates 1200 mi .x.20/mi . 240
TRAVEL-IN-STATE
TCFV Conference Austin 300
TAASA Conference Dallas 300
TOTAL TRAVEL BUDGET 960
SUPPLIES AND DIRECT OPERATING EXPENSES
Office Space at 3200/mo 2, 400
Office Supplies at $50/mo 600
Printing & Duplicating costs at 350/mo 600
Telephone at 4100/mo 1 ,200
Emergency shelter at f25/day x 120 9,000
victims and minor children x 3 days
TOTAL SUPPLIES AND DIRECT OPERATING 13,800
EXPENSES
TOTAL SUB-CONTRACT BUDGET $37,406
�el'AL Pn �ta1- 3Y50 � i
� �d' 0 2,0Sk Sim 3112� ��
BUDGET NARRATIVE
PERSONNEL
1 . Outreach Program Coordinator (Resume and Job Description
attached) will be providing services under this contract to
Baytown residents at 50% time. The uncontracted 50% of this
position is devoted to outreach services to Harris, Liberty and
Chambers County residents, and is funded through a grant to BAWC
from Texas Department of Health and private donations to BAWC.
Salary figured at current budgeted rate of pay with expected 4%
increase in 1988.
2. Volunteer Coordinator (Job Description and resume attached)
will be providing services under this contract to provide
volunteer support for services to Baytown residents. This is a
half-time position. Salary figured at current budgeted rate of
Pay with expected 4% increase in 1988.
FRINGE BENEFITS
1 . FICA: Employer portion at 7. 15%.
2. Insurance
Worker' s Compensation 100% x $20, 030 x . 92% = $184
State unemployment Ins. 50% x $14,000 x .36% = 25
Health Insurance:
Outreach Prog. Coor 50% x $102.45 x 12 mo. = 615
Volunteer Coordinator 50% x $60 x 12 mo = 360
IN-KIND PERSONNEL (Job Descriptions Attached)
1 . 8 Trained Advocates (4 hrs/mo x 12 mo. ) = 384 hrs.
2. 2 Clerical Volunteers (4 hrs/mo x 12 mo. ) = 96 hrs.
3. 1 Volunteer Group Facilitator (4 hrs/mo x 12 mo. ) = 48 hrs.
4. Hotline volunteers (6 hrs/wk x 52 wk) = 312 hrs.
TRAVEL-LOCAL (Greater Houston Area)
1 . Outreach Program Coordinator: Reimbursement for necessary
travel to coordinate with police dept. , hospitals, and District
Attorney's Office. 50 miles at .20/mi .
2. Volunteer Coordinator & Advocates: reimbursement for
necessary travel to accompany victims to hospital emergency room,
police headquarters, district attorney' s office and court
proceedings. 100 mi . /mo x 12 mo x .20/mi .
TRAVEL-IN-STATE
1 . Texas Council on Family Violence Conference (50% of estimated
cost for 2 persons) :
Air fare 2 x $120 x 50% _ $120
Hotel 3 nightsx$70x 50% = 105
Per Diem 2 x 3 daysx$25x5O% = 75
2. Texas Association Against Sexual Assault Conference (50% of
estimated cost for 2 persons) :
Air fare 2 x $120 x 50% = $120
Hotel 3 nightsx$70x 50% = 105
Per Diem 3 daysx$25x5O% = 75
Per Diem based on BAWC personnel policies.
OFFICE SPACE
Covers 50% of costs of publicly accessible outreach office space
for counseling and administrative activities. The unallocated
50% of costs cover the use of this space for other BAWC projects
and are covered by funding from VOCA grants and private
contributions.
OFFICE SUPPLIES
Cost of general office supplies.
PRINTING AND DUPLICATION COSTS
Cost for printing brochures, flyers, and educational materials,
and duplication of program forms.
TELEPHONE
Costs for maintaining hotline, beeper service based on 50% use
for this contract. Unallocated 50% used for service to other
BAWC contracts.
Phone costs: $266. 17/mo x 50% x 12 = $1597.02
Beeper service: 33.83/mo x 50% x 12 = 202.98
EMERGENCY SHELTER
Costs calculated on $25 average daily costs of current BAWC
shelter services. Charges to this grant cover anticipated costs
for first 3 days of shelter to Baytown residents and their minor
children. This costs do not duplicate services covered by
existing BAWC grants with the Texas Department of Human Services
and the Department of health.
Personnel to staff and supervise shelter24-hr/day $16.00
staff benefits 2.50
Food and client needs 1 .00
Space Costs (House, utilities, resident phone) 3.50
Direct Administrative Costs(insurance, legal fees) 2.00
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SECTION II
PROGRESS REPORT NARRATIVE
Grant Number SF87A020760
NARRATIVE REPORT SECTION: (report in the space provided; if more space is
needed please submit additional pages. )
A. Explanation of Deviations from Project Goals. (Are project goals being
achieved? If not, please explain. )
Project Goals are being achieved (See Indicators Chart) .
B. Problems Encountered. (Special circumstances, etc. affecting the project. )
No significant problems have arisen in implementing the project.
The only difficulty was in delays in obtaining notification of
grant and receiving required report forms.
C. Project Achievements. (Notable or special achievements accomplished by
this project. )
Since September, 1986, volunteers and staff have done 4 accagwun ent
to hospital emergency rornis for sexual assault survivors as well as
one family violence acca%Daniment to the hospital. There has also
been one volunteer acoanparament to the court imam on a sexual assault
Case. In addition to services to shelter residents, we are providing
Counseling in our Outreach program for 38 individuals in the sexual
assault program and 12 individuals in the family violence area. (Continue
Egg se sid
D. Generaomments. ftontinue on reverse side, if necessary. )
E. Project Director Certification. Joyce Diaz
;Auori,
irect ytpedor printed name)
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