CC Resolution No. 774 1311
RESOLUTION NO. 774
A RESOLUTION REPEALING RESOLUTION NO. 772 ; ESTABLISHING
A TRAVEL POLICY FOR CITY COUNCIL MEMBERS TRAVELING OUT-
SIDE THE CITY OF BAYTOWN ON CITY BUSINESS , AND PROVID-
ING FOR THE EFFECTIVE DATE HEREOF .
WHEREAS , City Council members often travel outside the City
of Baytown on City business , or to represent the City at various
meetings of city officials, and
WHEREAS , these trips are beneficial to the City of Baytown,
and serve to both protect and promote the City ' s interest ; and
WHEREAS , these trips by City Council Members are made in
their official capacity, and they are entitled to reimbursement
for their expenses in making such trips , and
WHEREAS , City Council wishes to revise its travel policy
to provide guidelines that insure all members are reimbursed
for their proper expenses ;
NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE
CITY OF BAYTOWN, THAT:
Section 1 : Resolution No . 772, which was passed on the
14th day of May, 1981 , is hereby repealed.
Section 2 : The following policy is hereby adopted to govern
the authorization of Council Members out-of-town trips and the
reimbursement of their expenses of such trips .
CITY COUNCIL TRAVEL POLICY
1 . PURPOSE OF THIS POLICY
In order to protect the interest of the City and
to insure that all Council Members are reimbursed for
all proper expenses, this policy is hereby established
to give expense allowances to City Councul Members who
travel out of the City on City business . Whenever the
term Council Member is used herein, it shall mean all
City Council Members and the Mayor.
2 . TRAVEL AUTHORIZATION
When possible , City Council shall authorize Council
Members to make out-of-town trips at City expense. If
time limitations prevent a Council Member from receiving
1312
prior approval, that Member must seek approval at the
first City Council meeting after the travel is completed.
Expenses necessary to attend the annual meetings of the
U. S. Conference of Mayors and the National League of
Cities, as well as meetings of the Texas Municipal
League, the Harris County Mayors and Councilmen Association,
and the Houston Galveston Area Council are hereby approved
and no further approval of expenses is required by City
Council for a Council Member to attend these meetings at
City Expense.
3. OTHER REQUIREMENTS
On other matters concerning travel expenses , Council
Members shall follow the travel expense policy for City
Employees whenever such policy is not inconsistent with
this Council Member Policy .
Section 3 : This Resolution shall take effect from and
after its passage by the City Council .
INTRODUCED, READ and PASSED by the affirmative vote of
the City Council of the City of Baytown on this the llth day
of June 1981 .
L,MINNETT 0. HUTTO, Mayor
ATTEST: J �J
EILEEN P. HALL, City Clerk
APPROVED:
ANDALL B. STRONG, City Atto ey