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CC Resolution No. 772 1308 RESOLUTION NO. 772 A RESOLUTION ESTABLISHING A TRAVEL POLICY FOR CITY COUNCIL MEMBERS TRAVELING OUTSIDE THE CITY OF BAYTOWN ON CITY BUSINESS , AND PROVIDING FOR THE EFFECTIVE DATE HEREOF. WHEREAS , City Council members often travel outside the City of Baytown on City business , or to represent the City at various meetings of city officials , and WHEREAS , these trips are beneficial to the City of Baytown, and serve to both protect and promote the City ' s interest ; and WHEREAS, these trips by City Council Members are made in their official capacity, and they are entitled to reim- bursement for their expenses in making such trips , and WHEREAS, City Council wishes to adopt a written travel policy which will provide guidelines to insure all members are reimbursed for their proper expenses; NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF BAYTOWN, THAT: Section 1 : The following policy is hereby adopted to govern the authorization of Council Members out-of-town trips and the reimbursement of their expenses of such trips. CITY COUNCIL TRAVEL POLICY 1 . PURPOSE OF THIS POLICY In order to protect the interest of the City and to insure that all Council Members are reimbursed for all proper expenses, this policy is hereby established to give expense allowances to City Council Members who travel out of the City on City business . Whenever the term Council Member is used herein, it shall mean all City Council Members and the Mayor. 2. TRAVEL AUTHORIZATION When possible, City Council shall authorize Council Members to make out-of-town trips at City expense. If time limitations prevent a Council Member from receiving prior approval , that Member must seek approval at the first City Council meeting after the travel is completed. Expenses necessary to attend the annual meetings of the U. S . Conference of Mayors and the National League of Cities , as well as meetings of the Texas Municipal League, the Harris County Mayors and Councilmen Association , 1309 and the Houston Galveston Area Council are hereby approved and no further approval of expenses is required by City Council for a Council Member to attend these meetings at City expense . 3. EXPENSES OF SPOUSES Council Members are authorized to take their spouses to the meetings listed in paragraph 2 , and the City will reimburse a Council Member for the expenses , including travel expense of his or her spouse. A Council Member may also be reimbursed for the expenses of his or her spouse on other out-of-town trips , if such reimbursement is approved by City Council prior to the trip . 4 . OTHER REQUIREMENTS On other matters concerning travel expenses , Council Members shall follow the travel expense policy for City Employees whenever such policy is not inconsis- tent with this Council Member policy . Section 2 : This Resolution shall take effect from and after its passage by the City Council . INTRODUCED, READ and PASSED by the affirmative vote of the City Council of the City of Baytown on this the 14th day of May 1981 . dETI1d✓ tT O. HUTTO, Mayor ATTEST: LE�HAL , City Clerk APPROVED: RANDALL B. STRONG, City -Attorney