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2013 06 18 FCPEMSD MinutesMINUTES OF THE REGULAR MEETING OF THE BOARD OF DIRECTORS OF THE BAYTOWN FIRE CONTROL, PREVENTION, AND EMERGENCY MEDICAL SERVICES DISTRICT June 18, 2013 The Board of Directors of the Baytown Fire Control, Prevention, and Emergency Medical Services District (FCPEMSD) met in a Regular Meeting on Tuesday, June 18, 2013, at 4:30 P.M., in the Baytown Conference Room of the Baytown City Hall, 2401 Market Street, Baytown, Texas with the following in attendance: Brenda Bradley Smith John Adkins Gerald Baldwin Lovella Desormeaux Adelina Gomez Maurice Watts Kimberlee Whittington President Vice - President Director Director Director Director Director Ron Bottoms Deputy General Manager Camela Sandmann Civil Service Advisor Leticia Brysch Secretary President Bradley Smith convened the June 18, 2013, Fire Control, Prevention, and Emergency Medical Services District (FCPEMSD) Board Regular Meeting with a quorum present at 4:30 P.M., all members were present with the exception of Director Adelina Gomez who arrived at 4:35 P.M. 1. MINUTES a. Consider approving the minutes of the Baytown Fire Control, Prevention, and Emergency Medical Services District (FCPEMSD) Board Regular Meeting held on April 16, 2013. A motion was made by Vice President John Adkins and seconded by Director Lovella Desormeaux approving the April 16, 2013, FCPEMSD Board Regular Meeting minutes. The vote was as follows: Ayes: Vice President John Adkins, Director Gerald Baldwin, President Brenda Bradley Smith, Director Lovella Desormeaux, Director Maurice Watts, Director Kimberlee Whittington Nays: None Other: Director Adelina Gomez (Not present for Vote) FCPEMSD Board Regular Meeting Minutes June 18, 2013 Page 2 of 3 Approved 2. DISCUSSIONS a. Discuss the Baytown Fire Control, Prevention, and Emergency Medical Services District (FCPEMSD) 2013 -14 Proposed Budget and budget process. Deputy General Manager Bottoms presented the agenda item and stated that Ms. Louise Richman would go voter the sales tax changes and Chief Shon Blake would go over the expenditures. Ms. Richman stated that there were some changes to the proposed budget and the original budget that was presented to the Board at the last FCPEMSD meeting. In regards to the sales tax budget, she stated that the first change included an increase of the proposed budget to $1,469,000. She stated that the latest sales tax revenue showed that the budget was too conservative, and have thus increased the budget estimate by 2% for FY 2013 -14. Ms. Richman stated that the next change listed was in personnel and had an estimated amount for an increase to the health insurance line, but since then was finalized and the number has increased by 10 %. She stated that the other change was the item that was for $400,000 was moved from financing items to capital project fund, which will be accumulated. Ms. Richman in response to a question from the Board stated that sales tax revenues were increasing and continues trending upwards not just in Baytown but across the state. Lastly, Ms. Richman stated that Baytown was in a good position not just with the current sales tax trend, but also with the new development coming to the city, the revenue will have a healthy and sustainable growth. In regards to the expenditures, Chief Blake stated that the capital outlay was budgeted with $61,000 for machinery and equipment for the EMS Division and $100,000 for the chassis on the ambulance rebuild. Dana Dalbey, EMS Coordinator stated in response to a question from the Board that, they have been using the sane chassis manufacturer that manufactures the boxes, so it fits and works correctly. Chief Blake also stated that there is $28,000 budgeted for radio and testing equipment, and $500,000 to the capital improvement project fund for the fire training field, as well as, $400,000 for the capital improvement fund for fire apparatus in the future. Chief Blake stated that they are working on an economic development grant for approximately $2 million dollars with expectancy of receiving status on it in September 2013. Chief Blake also noted that the grant monies, if awarded, would be used to build a four story drill tower at the training field that would help the City move its fire rating from a 3 to a 2. This change in rating will ultimately help lower the citizen's insurance premiums. FCPEMSD Board Regular Meeting Minutes June 18, 2013 Page 3 of 3 3. REPORTS a. Receive a status update on the Fire Training Field. Chief Blake presented the agenda item and stated that the road to the training field is open and the tank donated by Bayer was set. He stated that all of the street lights were in, the landscaping is being done, and the first building is almost complete. Additionally, he stated that the first live fire training event would take place toward the end of July. He further stated that staff would work to have a Fire Control Meeting out at the fire field, in order to have a small tour of the facility. 4. MANAGER'S REPORT a. Reminder that the next Baytown Fire Control, Prevention, and EMS District meeting is scheduled for July 16, 2013, at 4:30 P.M. in the City Council Chamber, City Hall, 2401 Market Street, Baytown, Texas. President Bradley Smith stated that the next meeting is set for Tuesday, July 16, 2013 at 4:30 P.M. Secretary Leticia Brysch stated that the July 16, 2013, meeting would be the public hearing regarding the budget, as well as, the adoption of the budget. She stated that ten (10) days after the budget is approved by the FCPEMSD it must be approved by Council to comply with state law. 5. ADJOURN With there being no further business to discuss, President Bradley Smith adjourned the June 18, 2013, Fire Control, Prevention, and Emergency Medical Services District (FCPEMSD) Board Regular Meeting at 4:43 P.M.