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CC Resolution No. 671 1070 RESOLUTION NO. 671 A RESOLUTION ADOPTING THE CITIZEN' S PARTICIPATION PLAN FOR THE 1979 COMMUNITY DEVELOPMENT BLOCK GRANT PROGRAM FOR THE CITY OF BAYTOWN. WHEREAS , the Community Development Advisory Committee prepared the Citizen ' s Participation Plan which is attached as Exhibit "A" and made a part hereof for all intents and purposes ; and WHEREAS , the City Council has reviewed the Citizen ' s Participation Plan and approves of said plan as it is proposed; NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF BAYTOWN : Section 1 : The City Council of the City of Baytown hereby adopts the Citizen ' s Participation Plan which is attached as Exhibit "A" and made a part hereof for all intents and purposes . Section 2 : This resolution shall take effect from and after its passage. INTRODUCED, READ, and PASSED by the affirmative vote of the City Council of the City of Baytown on this 26th day of April 1979 . rA 1ETT 0. HUTTO, Mayor ATTEST: I HALL, City Clerk APPROVED: RA DALL B . STRONG, Assistant City A orney 1071 E X H I B I T "A" 1072 CITY OF BAYTOWN, TEXAS Citizens Participation Plan 1979 Community Development Block Grant Program This plan sets forth how maximum citizen participation (CP) will be achieved in planning, implementing and assessing the City's Community Development Block Grant Program and performance. The CP plan will include the processes to be followed throughout all stages of the community development program (i.e. preapplication stage, application stage, environmental review stage, implementation stage and final evaluation and closeout stage) . These General Policies, where applicable, shall apply throughout all stages of the program. A. General Policies 1. Citizen review, comments, proposals and/or inquiries are encouraged and solicited, particularly from low and moderate income persons, members of minority groups, residents of target areas, handicapped, also the business community and civic groups. Oral views, comments, proposals and/or inquiries will be responded to orally, where possible, while written views, comments, proposals and/or inquiries requiring or requesting a response will be acted upon within ten (10) working days after its receipt to every extent practicable. 2. Adequate notices of public hearings and meetins concerned with the Community Development Program shall be provided. Such notices shall be published in the BAYTOWN SUN newspaper, and posted on available bulletin boards throughout the City and especially in concentrated low and moderate income and minority areas, when these bulletin boards are available. 1073 Arrangements for radio announcements, where deemed appropriate, will be made. Such notices shall indicate the date, time, place, purpose of the hearing and topics to be considered. Arrangements will also be made for announcements at Churches serving the target areas. 3. Hearings to obtain citizen views and respond to citizen proposals shall be held at times and locations which will allow broad participation of representatives of low and moderate income persons, minority groups, and project area residents. When procedure requires more than one hearing, at least one of the hearings will be held within or at a place easily accessible to the residents of the proposed project or target area(s) . Bilingual opportunities will not be provided at public hearings. Arrangements will also be made possible for the full participation of handicapped citizens. 4. Adequate program information will be provided at all stages of the City's involvement in the Community Development Program. Full public access to program information and records is provided during normal working hours, consistent with State and local laws regarding personal privacy and obligations of confidentially. In addition, documents and records of most interest to citizens (i.e. citizen participation plan, proposed and approved applications, the annual performance report, etc.) shall be placed at a location convenient to project area residents. Citizens shall be notified as various documents become available for review and inspection. S. Technical assistance will be provided to citizens organizations, groups of low and moderate income persons, groups of residents of blighted neighborhoods which request assistance so that such groups may adequately participate in the planning, implementation and assessment 1074 of this program and develop proposals and statements of views. This assistance will be limited to program information, proposed types of projects and eligible and ineligible projects. 6. Complaints received in writing concerning any aspect of the program or proposed projects will be responded to in writing within 15 days to the extent practicable. To all extent possible verbal complaints will be responded immediately. B. Preapplication Stage 1. The City, on March 22, 1979, adopted a resolution appointing William P. Cornelius, Jr. temporary Community Development Director. The City Council in regular Session has adopted this Citizen's Participation Plan by Resolution # , dated April 26, 1979, and authorized execution of the necessary forms to apply for FY79 funds. 2. There will be two public hearings, the purpose of which are (1) to obtain the views and proposals of citizens with regard to the deter- mination of priorities and community development and housing needs and (2) to plan and develop the City's application. The first public hearing was held in the City Hall at 7:00 p.m. on March 7, 1979. The second public hearing was held in the City Hall at 7:15 p.m. on March 12, 1979. 3. A notice will be published in the BAYTOWN SUN and posted on bulletin boards, where they are available and deemed appropriate to the program. Such notice shall explain the purpose of the hearing, the time, location and the topics to be considered. 4. An information packet will be provided at each hearing containing information as to: 1075 (a) Grant limits, when available (b) Deadlines to be met, if available (c) Eligible and ineligible activities (d) Citizen Participation Plan Summary (e) Criteria for selection and rating system (f) Other important program requirements (g) Other information, if requested in advance (h) A status report on past Community Development activities, if applicable. S. The City, on March 22, 1979, adopted a resolution adopting the City of Baytown, Texas Community Development Program of 1979: Directing the Director of Planning and Traffic to sign and forward necessary documents and extending thanks to the program participants. In addition, the City shall select the location(s) of additional documents as required in Section A.4. C. Application Stage 1. The City Council shall appoint a Community Development Advisory Committee containing twelve (12) citizens, at least eight (8) of which will be low and moderate income residents of the City. Minority groups will at least be represented in proportion to such citywide percentage representation. 2. The City's Community Development Advisory Committee shall function throughout the life of the program and hold public hearings and meetings to advise citizens of the status and other matters pertaining to the program. The Advisory Committee shall also report and make recommendations to the City Council as to the status and such other matters. The City's Community Development Director and staff shall assist the Advisory Committee. 1076 3. Prior to the preparation of the City's application, the Advisory Committee shall hold at least one public hearing or meeting to be concerned primarily with the preparation of the City's Three-Year Community Development and Housing Assistance Plans and to obtain comments on the City's Community Development Performance. Printed program information, as deemed appropriate and necessary shall be provided. 4. Public notice of such hearing(s) or meeting(s) will be published as required in Section A.2. in the non-legal section of newspaper at least ten (10) days prior to such hearing(s) or meeting(s). S. The Advisory Committee shall prepare and recommend a draft Community Development application to the City Council. 6. The City Council shall adopt a resolution authorizing the filing of such application. 7. Persons wishing to make objections to the application may made such objections to the DHUD, 2001 Bryan Tower, Dallas, Texas, 75201. HUD will consider objections made only on the following grounds: a. The proposed needs and objections are plainly inconsistant with available facts and data; or b. The proposed projects to be undertaken are plainly inappropriate to meeting the needs and objections; or c. The application does not comply with CDBG requirements or other applicable laws; or d. The application proposes projects which are ineligible. D. Environmental Review Stage 1. Upon notification that the City's Application has been approved, the City's Advisory Committee shall prepare a draft environmental 1077 assessments as required by the Environmental Review Procedures for the Community Development Block Grant Program (24 CFR Part 58) . 2. The City shall adopt an environmental review assessment by resolution prior to the required publications. E. Implementation Stage 1. In the event any amendments in the approved application requiring prior approval by the Federal funding agency becomes necessary, the following procedures will apply: (a) There will be at least two (2) public hearings or meetings on such proposed amendments. (b) The public hearing notice procedure as described in Section C.4. shall be followed. (c) The Community Development Advisory Committee shall prepare a draft amendment and recommend such amendment to the City Council. (d) The City Council shall adopt such amendment by passage of a resolution authorizing the filing of such amendment. 2. The City's Community Development Advisory Committee shall hold public hearings or meetings, from time to time, as deemed necessary and appropriate to advise project area residents and the general public of budget revisions, changes and status or progress of the program and the housing assistance plan. 3. The public hearing notice procedure as described in Section C.4. shall be followed. 4. Progress or status reports shall be made to the City Council at intervals of not more than 90 days throughout the life of the program. 1078 F. Final Evaluation and Closeout Stage 1. Prior to the completion of and toward the end of the program, the Community Development advisory Committee shall hold at least two (2) public hearings and meetings, for the purpose of assessing the City and its contractors performance in the program. 2. The public hearing notice procedure as described in Section C.4. shall be followed. 3. At a later and predetermined time, the Advisory Committee shall present a report of the Citizens Assessment of the City's Performance in the Community Development Block Grant Program. Such report shall also contain a draft Grantee Performance Report.