Ordinance No. 11,995ORDINANCE NO. 11,995
AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF BAYTOWN, TEXAS,
MAKING A CHANGE IN THE CITY OF BAYTOWN'S FISCAL YEAR 2011 -2012
BUDGET FOR MUNICIPAL PURPOSES IN ORDER TO REPROGRAM FOUR
HUNDRED THOUSAND AND NO /100 DOLLARS ($400,000.00) FROM GENERAL
FUND - OPERATIONS TO CIP BOND PROGRAM 2007 - EXTENSION OF BAKER
ROAD PROJECT AND TO REPROGRAM FOUR HUNDRED SIXTY -EIGHT
THOUSAND NINE HUNDRED THIRTY -THREE AND NO /100 DOLLARS
($468,933.00) IN WATER AND SEWER IMPACT FEES - NEW CAPITAL PROJECT
INITIATIVES TO WATER AND SEWER IMPACT FEES - BAKER ROAD
EXTENSION PROJECT TO PROVIDE ADDITIONAL FUNDING FOR THE BAKER
ROAD EXTENSION PROJECT; ACCEPTING THE BID OF ANGEL BROTHERS
ENTERPRISES, LTD, FOR THE BAKER ROAD EXTENSION PROJECT;
AUTHORIZING AND DIRECTING THE CITY MANAGER AND CITY CLERK TO
EXECUTE AND ATTEST TO A CONTRACT WITH ANGEL BROTHERS
ENTERPRISES, LTD, FOR SAID PROJECT; AUTHORIZING PAYMENT NOT TO
EXCEED THE SUM OF EIGHT MILLION NINE HUNDRED FIFTY -SEVEN
THOUSAND EIGHT HUNDRED EIGHTY -TWO AND 48/100 DOLLARS
($8,957,882.48); MAKING OTHER PROVISIONS RELATED THERETO; AND
PROVIDING FOR THE EFFECTIVE DATE THEREOF.
WHEREAS, the City Council of the City of Baytown did advertise for bids for the Baker Road
Extension Project to be received on July 17, 2012; and
WHEREAS, notice to bidders as to the time and place, when and where the bids would be
publicly opened and read aloud was published pursuant to provisions of Texas Local Government Code
Annotated § 252.041; and
WHEREAS, all bids were opened and publicly read at City Hall 2:00 o'clock p.m., Tuesday,
July 17, 2012, as per published notice to bidders; NOW THEREFORE
BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF BAYTOWN, TEXAS:
Section l: That the City Council of the City of Baytown hereby makes changes in the City
of Baytown's Fiscal Year 2011 -2012 budget for municipal purposes to reprogram FOUR HUNDRED
THOUSAND AND NO /100 DOLLARS ($400,000.00) from General Fund - Operations to CIP Bond
Program 2007 - Extension of Baker Road Project to provide additional funding for the Baker Road
Extension Project, as more particularly described in Exhibit "A," which is attached hereto and
incorporated herein for all intents and purposes.
Section 2: That the City Council of the City of Baytown hereby makes changes in the City
of Baytown's Fiscal Year 2011 -2012 budget for municipal purposes to reprogram FOUR HUNDRED
SIXTY -EIGHT THOUSAND NINE HUNDRED THIRTY -THREE AND NO /100 DOLLARS
($468,933.00) in Water and Sewer Impact Fees - New Capital Project Initiatives to Water and Sewer
Impact Fees - Baker Road Extension Project to provide additional funding for the Baker Road Extension
Project, as more particularly described in Exhibit "B," which is attached hereto and incorporated herein
for'all intents and purposes.
Section 3: That the City Council of the City of Baytown hereby accepts the bid of Angel
Brothers Enterprises, LTD, for the Baker Road Extension Project according to the plans and
specifications set forth by the City's Engineer, and authorizes payment of an amount not to exceed
EIGHT MILLION NINE HUNDRED FIFTY -SEVEN THOUSAND EIGHT HUNDRED EIGHTY -
TWO AND 48/100 DOLLARS ($8,957,882.48) based upon the unit prices specified in the bid, and the
City Manager and the City Clerk of the City are hereby authorized and directed to execute and attest to a
contract with Angel Brothers Enterprises, LTD, for the above - described project, said contract containing
the plans, specifications, and requirements of the City's Engineer and appropriate bond requirements in
accordance with the provisions of Texas Government Code, Chapter 2253.
Section 4: That pursuant to the provisions of Texas Local Government Code Annotated
§ 252.048, the City Manager is hereby granted general authority to approve any change order involving a
decrease or an increase in costs of FIFTY THOUSAND AND NO /100 DOLLARS ($50,000.00) or less,
subject to the provision that the original contract price may not be increased by more than twenty-five
percent (25 %) or decreased by more than twenty-five percent (25 %) without the consent of the contractor
to such decrease.
Section 5: This ordinance shall take effect immediately from and er its passage by the
City Council of the City of Baytown.
INTRODUCED, READ and PASSED by the affirmative vote of t ity Council of the City of
Baytown this the 9's day of August, 2012.
W
;{ A� %
APPROVED A
RAMIREZ, SR., City
\ \Cobfs01\lega1\Karen \Fi1es \City Council \Ordinances \2012\August 9\AwardBakerRoadExtensionContract .doc
EXHIBIT "A"
BUDGET APPROPRIATION TRANSFER
FISCAL YEAR 10 /1 /11 thru 9/30/12 DATE 8 /9/12 Period 11
FUND 101 General Fund
CONTROL NUMBER Include in End of Year Budget Amendment
Transfers Out - Journal Entry
TRANSFER FROM:
CURRENT ADJUSTED
DIVISION DIVISION AVAILABLE BUDGET TRANSFER BUDGET
NUMBER NAME BALANCE AMOUNT AMOUNT AMOUNT
20310/10710110711 ITS $ 67,625.00 $ 278,060.00 $ (40,000.00) $ 238,060.00
30010/30110/30120 /30210 PUBLIC WORKS 482,489.00 913,500.00 (2059000.00) 7089500.00
50110 RECREATION 85,855.00 184,000.00 (50,000.00) 134,000.00
60010 LIBRARY 122,033.00 1929500.00 (509000.00) 1421,500.00
11910 General Overhead 300,000.00 300,000.00 (55,000.00) 245,000.00
TRANSFER TO:
91351 To Capital Improvement Prg. $ - $ - $ 400,000.00 $ 400,000.00
EXPLANATION:
The General Fund 2011 -2012 budget will reprogram $400,000 from Supplies ($54,000), Maintenance ($86,000), Services
$175,000), Capital ($30,000) and Unforeseen/New Initiatives ($55,000) to CIP Fund 351 to fund Baker Road Extension Project.
TO BE EXCUTED UPON CITY COUNCIL APPROVAL AT COUNIL MEETING THURSDAY, AUGUST 9, 2012.
Requested y: Date Director of Finance Date
Audited By: Date City Manager Deputy City Manager Assistant City Manager Date
(If applicable)
Entered By: Date
EXHIBIT "B"
BUDGET APPROPRIATION TRANSFER
FISCAL YEAR 10 /1 /11 thru 9/30/12 DATE 8/9/12 Period 11
FUND 529 - Impact Fees
DIVISION 52904
CONTROL NUMBER Include in End of Year Budget Amendment
Transfers Out - Journal Entry
TRANSFER FROM:
CURRENT ADJUSTED
PROJECT PROJECT AVAILABLE BUDGET TRANSFER BUDGET
NUMBER NAME BALANCE AMOUNT AMOUNT AMOUNT
WSSF0100 Unforeseen/New Initiatives $ 3,938,828.00 $ 3,938,828.00 $ (468,933.00) $ 3,469,895.00
TRANSFER TO:-]
WASF1200 Baker Road Extension $ - $ - $ 468,933.00 $ 468,933.00
EXPLANATION:
Transfer $468,933 from New Capital Project Initiatives to Baker Road Extension Project as per agenda item dated August 9,
2012.
TO BE EXCUTED UPON CITY COUNCIL APPROVAL AT COUNIL MEETING THURSDAY, AUGUST 9, 2012.
Requested By: Date Director of Finance Date
Audited By: Date City Manager /Deputy City Manager /Assistant City Manager Date
(If applicable)
Entered By: Date