Ordinance No. 11,855ORDINANU NO. 11,855
AN ORDINANCUL'OFTHE" CITY COUNCIL OF TI II:: CITY OF BAYTOWN,TEXAS,
AUTHORIZING PWMENT FOR FINANCIAL AUDIT'ING SERVICES TO BEL'f
HARRIS & ASSOC' IATES, LLLP, IN AN ANIOUNT OF SiVENTY-FIVE
THOUSAND SIX HUNDRED FORTY-SIX AND NO/100 DOLLARS ($75,646.00)
PLJRSUANT TO 'THE A(J K F" E' M FINT FOR FINANCIAL AUDITING SERVICES
WITH BE LT HARRIS 111"CHACEK. MAKING OTIJI- ' R PROVISIONS
R ELATF, DTH ER F*11'0; AND PROVIDING FORT] IE L'IFFECTIVE', DATF—ITIFRE10F,
BL" IT ORDAINED BY 41-If', CITY COUNCIlL OFTHE CITY 01, BAYTOWNT1 XIS:
Section 1: That the City Council of` the City ot'Baytown authorize.i payment to Belt Harris
Pechacek, L,LLP, in the amount ol'Sl"V E-'N`I'Y-FIV E THOUSAND SIX HUNDRF"D FORTY-SIX AND
NO/100 DOLLARS ($75,6,46.00) in accordance with the Agreement for Financial Auditing Services.
Section 2: That the City Manager is hereby granted general authority to approve decrease
or an increase in costs by FIFTY THOUSAND AND NO/100 DOLLARS ($50,000.00), or less, provided
that. the IMIOL111t authorized in Section I hereof' Wray not be increased by more than twenty-five percent
(25%).
Section 3: This ordinance shall take effect inimediately tram and after its passage by the
City Council of the City of Baytown.
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INTRODUCED, READ, and PASSED by the affirmative vote City Council ofthe City of
Baytown this the 26"" day Of'JIUMary, 2011
S'1'1;,Yl-ll.'.,N-T,T.-TIONCAI�l-,OS, Mayor
AT
ET Sj S '-I Q1. Icl
APPROVED /1S TO, FORM:
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e+A60 RAMIRli-`Z, SR., Cit Itorricy
I v Cotuw I Mahn In cc S12012,,hummy 26\Fundum-AA I da I n use r v I ccsA
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BAYTOWN
REQUEST FOR ADDITIONAL FUNDS
REGARDING ORDINANCE NO. 11,855 PASSED BY CITY COUNCIL ON JANUARY 26, 2012,
AUTHORIZING PAYMENT FOR FINANCIAL AUDITING SERVICES TO
BELT HARRIS &ASSOCIATES, LLLP
(PO# 1201787)
FINANCE DEPARTMENT
2401 MARKET STREET
BAYTOWN, TEXAS 77521
ISSUED TO: Belt Harris &Associates, LLLP
PURPOSE: To request a $9,109.00 increase for additional funds. The amount requested of
$75,646 in the submitted agenda item was incorrect. The correct amount should be $84,755.00
per the Agreement for Financial Auditing Services.
ORIGINAL AMOUNT OF AWARD: $75,646.00
ADDITIONAL FUNDS AMOUNT: 9,109.00
TOTAL INCLUDING CHANGE: $84,755.00
REQU STED B
y-)4.
Drew Potts, Purchasing Manager
REQUESTED BY:
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Carl Currie, Assistant Director of Finance
TEST TO AVAILABILITY OF FUNDS:
Louise Richman, Finance Director
AP ROVED AS TO FORM:
acio Ramirez, Sr., City Att y
APPROV BY:
Bo Leiper, City Manager
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> clarifies the auditor's ability to rely on audit evidence gathered in prior audits;
> strengthens guidance for testing disclosures;
> clarifies and expands guidance on evaluating audit findings;and
> expands documentation requirements.
The Auditor and the City understand and agree that this Agreement includes an option to
renew for an additional three years after the expiration of this Agreement on terms and conditions
acceptable to the parties at the time of the renewal.
II.
Fees
The Auditor hereby commits to performing the financial auditing services required herein by
the City's Director of Finance at a fee not to exceed the amount stated below for each audit,based
upon the actual time spent at the Auditor's standard hourly rate,plus travel and other out-of-pocket
costs:
___Base Services _J 2010 J 2011 ` 2012 j
Financial Audit(9r30) I S 45,460 J S 45,460 1 S 45,460
Single Audit(Base)ono) _ 2,741 1_ 2,741 i _ 2,741
Single Audit—MaJor Prognun_l(9r3o) ? 5�451 I 5,451 5,451
Single Audit—Major Program 2•(9/30) 5,451 5,451 : 5,451
Single Audit—Major Program 3•(9/30) I 5,451 , _5,451 . .5,451
MDD(9r3o) I .2,836 2,836 2,836
BAWA(MD) __-- 6,989_ 6 989 6,989 il(}h lX1C Qttd9�
Six-month Audit (Agreed upon Procedures)i 8,376 8,376 8,376
' pat)
Total j S 82,755 f S 82,755 S 82,755
'Major Grant Programs,which are generally programs in which over S340,000 is expended during the fiscal
year,are required to be tested as major programs. Auditor's fees are based on the number of major programs.
The number of programs is not known at this time,but three programs hove been listed for illustrative purposes.
Optional Services I 2010 j 2011 I 2012 1
PrcTaration of City's CAFR•• l 8,989_ 8,989 I 8s989
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Preparation of BAWA's AFR 4,494 ' _ - 4,494 ! 4.4.94 (ltk wcQ,udQd.�
Total 513,483 i . 313,483.I, S13,483
**Includes basic preparation of report(MD&A and transmittal narrative to be provided by the City,as well as
specific data). Optional continuing disclosure section not included.
The Auditor shall invoice the City each month as work progresses. The City shall, in turn,
pay the Auditor for its services actually performed within 30 days after receipt of an invoice or
receipt of services,whichever is later.
Agreement for Financial Auditing Services,Page 2