Ordinance No. 14,501ORDINANCE NO.14,501
AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF BAYTOWN,TEXAS,
AUTHORIZING THE FIRST AMENDMENT TO THE CONSULTING SERVICES
AGREEMENT WITH ARKK ENGINEERS,LLC,FOR THE 2020 THE STREET
RECONSTRUCTION PROJECT;AUTHORIZING PAYMENT BY THE CITY OF
BAYTOWN IN AN AMOUNT NOT TO EXCEED ONE HUNDRED THIRTY-NINE
THOUSAND EIGHT HUNDRED FIFTY-SIX AND NO/lOO DOLLARS ($139,856.00);
MAKING OTHER PROVISIONS RELATED THERETO;AND PROVIDING FOR
THE EFFECTP/E DATE THEREOF.
BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF BAYTOWN,TEXAS:
Section 1:That the City Council of the City of Baytown,Texas,hereby authorizes and
directs the City Manager to execute and the City Clerk to attest to the First Amendment to the Consulting
Services Agreement with ARKK Engineers, LLC., for the 2020 Street Reconstruction Project. A copy of
said amendment is attached hereto as Exhibit "A" and incorporated herein for all intents and purposes.
Section 2: That the City Council of the City of Baytown authorizes payment to ARKK
Engineers,LLC, in an amount not to exceed ONE HUNDRED THIRTY-NINE TFIOUSAND EIGHT
HUNDRED FIFTY-SIX AND NO/IOO DOLLARS ($139,856.00)for consulting services in accordance
with the amendment authorized in Section I hereinabove.
Section 3: This ordinance shall take effect immediately from and after its passage by the
City Council of the City of Baytown.
INTRODUCED,READ and PASSED by the affirmative vote of the Cit;
Baytown this the 10"'day of September,2020.
ouncil of Jthe City of
NDON CAPETILLO,lMayor
ATTBST:
LBTICIA BRYSCH,City Ct6rk
APPROVED AS TO FORM:
L.HORNER,Interim City Attorney
R:\Karen Homer\Documcnts\Filcs\City Council\Ordinances\2020\Scplember 10\AARKPSA42020StreetsAmenclment.doc
Exhibit "A"
Consulting Services Contract Amendment
Bluebill Bay Dr. & Aneel Fish Dr., Fairway Drive, Savell Drive)
Date of Issuance: Sea#ember 10, 2020
Consultant: ARKK Engineers. LLC
BAYTOWN
Amendment No: 01
Project No: RW2002/RW2003/RW2004
PO#: 2007782
Explanation:
This Amendment encompasses the following: The scope of work for Savell Drive will be extended from
Gulfway Drive to Lonely Pine Drive (an additional 1,800 LF) due to similar, poor sidewalk and roadway
pavement conditions. The extension to the scope of work warrants additional engineering fees to capture
additional survey, geotechnical and design costs for time and effort. The budget for this project will be able to
support the required changes to the scope of work. Costs to be assigned to RW2004.
Description of Work
1. Design Phase Services
2. Topographic Surveying
3. Geotechnical Investigation
4. Urban Forestry Services
5. Construction Phase Services
6. As Built Drawing Production Budget
Cost Time
109,454.00 0 Days
7,496.00 0 Days
2,860.00 0 Days
2,635.00 0 Days
15,640.00 0 Days
1,771.00 0 Days
Scope/Schedule: The additional scope of work and the schedule associated with the same, are attached hereto
as Exhibit "A" and incorporated herein for all intents and purposes.
Cost & Time Change Summary: LW Time
Original Contract: $ 497,935.00 462 Days
Previous Amendment(s): $ N/A N/A Days
Net increase (decrease) from this Amendment: $ 139,856.00 0 Days
Revised Contract: $ 637.791.00 Q Days
Remainder of Page Purposely Left Blank]
Design 1 of 2 D6. Revised 04: 20
Consultant agrees to perform chaunge(s) included in this Contract Amendment for the price and time indicated.
The prices for changes included all costs associated with this Contract Amendment.
No work is to be done until this Amendment is executed. No payment to the Consultant shall be made for work
included in the Atmendtment until this Aniendntent is executed.
Unless a different meaning clearly appears from the context, words and phrases as used in this Amenchuent, the
terns and phrases as used herein shall have the same meanings as it the Agreement. The provisions of this
Amendment and the Agreement and all previous amenchments. if any, shall be read together and construed as one
agreement provided that, it the event of any conflict or inconsistency between the provisions of this Amendment
and the provisions of the Agreement and any previous amendment, the provisions of this Amendment shall
control. This Amendment has been jointly negotiated by the patties hereuunder and shall not be construed against
a patty hereunder because that party may have assumed primary responsibility for the drafting of this Amendment.
By this Amendment, the City does not consent to litigation or suit, and the City hereby expressly revokes any
consent to litigation that it may have granted by the terms of this Amendment. the Agreement or any other contract
or agteenuent or addenda, any charter, or applicable state law. Nothing contaimed ill this Amendment or in the
Agreement shall be construed in any way to limit or to waive the City's sovereign immunity.
The persons executing this Agreement hereby represent that each party has the full power and authority to enter
into and perform pursuant to this Amendment, and that each has been properly authorized and empowered to
enter into this Amendment.
t'pon execution by all parties, the following changes identified for the Contract Value and/or Contract
Time shown, are made part of the Contract.
APPROVED:
By:
k&J4 t4-4 &W-J4,.
Consultant
Madhu Kilambi
Pivtted ?value
Principal
Title
99191932:10
Date:
09/02/2020
By: Y
RICHARD L DAVIS. City Manages
Date:
APPROVED AS TO CONTENT:
By: t Date: 09/03/2020
FFLAIvIi O. SIMOfNEAUY. JR . P E . P\vE Director
APPROVED AS TO FUNDING:
Date:
VICTOR BROW\LEES. Finance Director
Design 2 of 2 D6. Revised 04/20
Exhibit "A"
SCOPE OF SERVICES
ATTACHMENT "A' (Contract Amendment No. 1)
The scope of services in this Attachment "A" shall amend and supplement the existing Contract
between the City of Baytown and ARKK Engineers, LLC for the "2020 Streets Reconstruction
Project". The contract was approved by City of Baytown City Council at the City Council
Meeting on June 25, 2020.
This amendment incorporates the additional engineering and construction phase services
associated with the increase of the Savell Drive reconstruction project limits. The additional
street reconstruction extends from Gulfway to Lonely Pines (approximately 1,800 feet
extension). The scope of work is concrete roadway reconstruction with curb, underground
drainage system, and sidewalk improvements. Water and sanitary sewer improvements for
the above streets will be added to the design on a case -by -case basis if they are determined to
be in need of replacement by the City. Driveways will be replaced up to the right-of-way line
or as needed to accomplish the street reconstruction. Drainage improvements beyond
replacement of storm sewers, culverts, inlets, and roadside ditch regrading will be addressed
in areas of known problems, and will be limited to on -site storm sewer replacements and
outfalls located within 150 feet of the project streets. If a clear need for offsite drainage
improvements is identified during the design phase, ARKK will promptly notify the City and
provide a cost estimate and proposal for the offsite drainage design work. A formal drainage
study is not part of the scope of work for this project, as the improvements will be to replace
the existing street drainage infrastructure up to current City standards.
This proposal also includes the additional services associated with this design such as Surveying,
geotechnical investigation and urban forestry services. Following is a breakdown:
Topographic Survey: Topographic survey of approximately 1,975 L.F. of streets
includes Savell plus intersecting side streets).
Geotechnical Investigation: Four (4) additional soil borings at 10 vertical feet each will
be taken along the proposed extension. This proposal is based on taking 4 bores at a
depth of 10 feet deep for a total additional vertical footage of 40 feet.
Urban Forestry: Additional Urban Forestry services, including a tree protection plan, for
the proposed extension shall be provided in accordance with the attached proposal
from C.N Koehl Urban Forestry Inc.
7322 Southwest Fwy Suite 1040 • Houston, TX 77074 • (713-400-ARKK • www.arkkengineers.com • TX PE Firm No. 13872
Exhibit "A"
LEVEL OF EFFORT
Attachment 6 - Contract Amendment No. 1
PER Phase Sr. Project Senior Graduate Sr. CADD CADD
Manager Designer Engineer EIT Operator Operator Summary
HOURLY RATE: 184.00 145.00 115.00 137.00 95.00
1. Coordination
Prepare For and Attend 1 Public Meeting a 600
m_mm-__-.........- min..... .....
Project Planning and Scheduling
Total Coordination Hours 0 0 0 0 0 0
Total Coordination Engineering Fee
2. Data Collection
Obtain and Review As -Built Drawings and GIS
m_..__._._.__
Field Veri Existin Conditions incl Photosh.......__.._ ._._...._...._.......i.._._..............._..?._........._....._..........._........_...._. 2 3
Collect Public/Private Utility Information
Total Data Collection Hours 2 2 3 0 0 7
Total Data Collection Engineering Fee 36B 290 345 1,003
3. Develop Design Criteria
Create Existing Conditions Base Map 2 2 4 4
Identify / Define Problems and
Develop Design Criteria
2 2 4 0 4 12TotalDesignCriteriaHours
Total Design Criteria Engineering Fee 368 290 460 380 1,498
4. H&H Analysis
Establish Proposed Drainage Areas ...........................................
P'repare'D airiage Calcul'atioris"' 6 6'
6 0 6 0 0 12TotalHydraulicISitePlanHours
Total Hydraulic I Site Plan Engineering Fee 1,104 690 1,794
5. Engineering Evaluation and Recommendations
Comparative Analysis of Alternatives
Develop and Recommend Drainage Utility. Roadway Improve: 3 2 2_._.._..._.._
Develop and Recommend Required Utility Relocation 2 .......... 2 ....................._.........._.........._................._.............._....,._.... 1
W..
betermine and Recommend Required ROW/Easement Acquisition 2
Total Evaluation I Recomm Hours 7 4 3 1 0 0 14
Total Evaluation / Recomm Engineering Fee 1,288 580 345 1 $ 2,213
Exhibit "A"
LEVEL OF EFFORT
Attachment B - Contract Amendment No. 1
PER Phase Sr. Project Senior Graduate Sr. CADD CADD
Manager Designer Engineer EIT Operator Operator Summary
HOURLY RATE: 184.00 145.00 115.00 137.00 95.00
6. 30% Submittal
Prepare Preliminary Plan Sheets (7 P&P's) 28 52 32 84
Prepare Preliminary Cost Estimates 3 4 3
DevelopEreliminaryConstructionPhases
Prepare-SRecification Outline 2
Progress Meetings with City (4 meetings) 5
Internal QA / OC Review of Project 4
30% Submittal to Cit r
Incorporate Comments from City 3 3 3
Finalize 30%Submittal 4 4 3
Total PER Hours 51 1 62 1 38 1 2.50 1 96 1 250
Total PER Fee 9.384 8,990
1
4,370
343TJ
9,120
1
S 32,207
SUBTOTAL FOR PER PHASE BASIC SERVICES: $ 38,715
Additional Topographic Surveying $7,496
Additional Geotechnical Investigation $2,860
Additional Urban Forestry Services 699
SUBTOTAL PRELIMINARY DESIGN PHASE $49,770
Exhibit "A"
LEVEL OF EFFORT
Attachment B - Contract Amendment No. 1
Final Design and Bid Phase
HOURLY RATE:
Sr. Project
Manager
184.00
Senior
Designer
145.00
Graduate
Engineer EIT
115.00
Sr. CADD
Operator
137.00
CADD
Operator
95.00
Summary
1. Coordination and Data Collection
Coordinate with Sub consultants 1 1
Coordinate with Private Utilities & governmental entities 2 2 8 5
Prepare For and Attend Public Meetings 2 2 2
Pro'ect Planning and Scheduling 4
Field Visits and Data Collection 4 9 9
lrnoices & ice ssistance
Subtotal Hours
Subtotal Fee
2. Design - Construction Plans - Package 1
13 11 20 2 5 51
2,392 1,595 2,300 274 475 7,036
Cover Sheet with Vicinity Map
General Notes
Overall Map and Sheet Layout 2 3
Review and Insert Survey Control Map 1 (provided by Surveyor)
Review and Insert Survey Control Map 2(provided by Surveyor)
Plan & Profile (7 sheets) 86 92 48 98
SWPPP Layout 1 2 7
SWPPP Layout 2 2 3 3
SWPPP Details 2.0
Review and include Tree Protection plans
Review and include Cit s Standard Water Details
1 4 1
Review and include Citys Standard Wastewater Details
Review and include Citys Standard Pavement Details
Prepare Project Specific Pavement Details Custom Sheet 2 3 3
Review and include Citys Standard Drainage Details
Prepare Project Specific Drainage Details Custom Sheet 2 3 3
Subtotal Hours
Subtotal Fee 17,480.00 16,820.00 5,520 1 $ 1 $ 10,545 50,365
Exhibit "A"
LEVEL OF EFFORT
Attachment B - Contract Amendment No. 1
Final Design and Bid Phase
HOURLY RATE:
Sr. Project
Manager
184.00
Senior
Designer
145.00
Graduate
Engineer EIT
115.00
Sr. CADD
Operator
137.00
CADD
Operator
95.00
Summary
3. Design - Project Manual
Construction Cost Estimates
incl with all milestone submittals) 8 8 16
Contract Documents
Prepared By City except Bid Form, SWPPP Doc, TOC, Cover) 3
Technical Specifications
Subtotal Hours
Subtotal Fee
4 8
15 16 16 0 0 47
2,760 2,320 1,840 6,920
4. Review and Approval
Additional Meetings 4 4
60% Submittal Review Meeting
90% Submittal Review Meeting
TRC Submittal Review Meeting 1 2
QA/QC 4 4 2
Final Submittal (incl Plans and Project Manual)
Subtotal Hours
Subtotal Fee
SUBTOTAL FINAL DESIGN BASIC SERVICES
4 6 8 4
13 16 2 8 4 43
2,392 2,320 230 1,096 380 6,418
70,739
SUMMARY
Subtotal Final Design Phase Basic Services: 70,739
Tree Protection Plan $1,936
SUBTOTAL FINAL DESIGN PHASE $72,675
Exhibit "A"
LEVEL OF EFFORT
Attachment B - Contract Amendment No.1
Construction Phase
HOURLY RATE:1 Sr. Project
Manager
184.00
Graduate
Engineer
115.00
Construction
Manager
136.00
Summary
1. Construction Phase (With Inspection By City) (Package 1)
Attend Precon Meeting and Prepare Agenda & Minutes
Attend Construction Progress Meetings
Additional 60 days = 2 mths X 1 mtgs/mth X 5hr/mtg) 8 8
Prepare Construction Progress Meeting Minutes
Routine Construction Site Visits
Additional 60 days = 2 mths X 1 mtgs/mth X 5hr/mtg) 8 8
Special Construction Site Meetings
Additional 60 days = 2 mths = 2 X 5 hr) 8 8
Review and Respond to Submittals 8 8
Review and Respond to RFIs 4 4
Review Pay Applications 2 additional 6 8
Prepare/Review Change Orders if requested by City 4 8
Substantial Completion Walk-Thru 2 2
Final Construction Walk-Thru 2 2
Prepare Contract Close Uut Documents
Subtotal Hours
Subtotal Fee
3. As Built Drawings
As -Built / Record Drawings
Subtotal Hours
Subtotal Fee
50 56 0 106
9,200
4
6,440 15,640
1 g
4 1 9 1 0 13
736 1,035 1,771
Subtotal Construction Phase $15,640
SUBTOTAL CONSTRUCTION PHASE $ 17,411 11
TOTAL CONTRACT AMENDMENT NO. 1 $139,856