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CC Resolution No. 2667RESOLUTION NO.2667 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF BAYTOWN, TEXAS, ADOPTING THE 2020-2024 CITIZEN PARTICIPATION PLAN FOR THE COMMUNITY DEVELOPMENT BLOCK GRANT PROGRAM; AND PROVIDING FOR THE EFFECTIVE DATE THEREOF. ****************************************************************************** WHEREAS, the Community Development Block Grant ("CDBG") Program has operated since 1974 to provide local governments with the resources necessary to meet the needs of low and moderate -income residents; and WHEREAS, annually, the Department of Housing and Urban Development ("HUD") issues entitlements to local governments, including the City of Baytown, and allows those units of government flexibility to develop programs that meet the unique needs of their community; and WIIEREAS, HUD requires entitlement jurisdictions to adopt a Citizen Participation Plan; and WHEREAS, the City of Baytown likewise desires citizen participation in the CDBG Program and believes that citizen participation is necessary in order for (i) the needs of the citizens of Baytown to be determined, (ii) the priorities that address those needs be set, and (iii) input of the citizens to be incorporated in the development of each yearly application to HUD; and WHEREAS, on June 16, 2020, the Community Development Advisory Committee ("CDAC") affirmatively voted to recommend the 2020-2024 Citizen Participation Plan for adoption by City Council; and WHEREAS, based, in part, upon the recommendation of the CDAC, the City Council desires to adopt the Plan; NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF BAYTOWN, TEXAS: Section 1: That the City Council of the City of Baytown, Texas, has reviewed the 2020-2024 Citizen Participation Plan (the "Plan") and hereby adopts the Plan, which is attached hereto as Exhibit "A" and incorporated herein for all intents and purposes. Section 2: That the City Council of the City of Baytown, Texas, hereby authorizes the submission of the Plan to the United States Department of Housing and Urban Development. Section 3: This resolution shall take effect immediately from and after its passage by the City Council of the City of Baytown, Texas. INTRODUCED, READ and PASSED by the affirmative vote of the City Council of the City of Baytown this the 23'd day of July, 2020. ATTEST: q%-ILP6W� LE ICIA BRYSCH, Ci lerk APPROVED AS TO FORM: 'W�- YL� KAREN L. HORNER, Interim City Attorney • o "n S RnKarenTiles'•.City Council Resolutions\2020Vuly 23\Adopt2020-2024CitizenParticipationPlan.doc 2 Exhibit "A" The Community Development Block Grant (CDBG) Program has operated since 1974 to provide local governments with the resources necessary to meet the needs of low- to moderate -income residents. Annually, the Department of Housing and Urban Development (HUD) issues entitlement funds to local governments, including states, counties and cities, allowing those units of government flexibility to develop programs that meet the unique needs of their community. Citizen participation is necessary in order for the needs of Baytown's residents to be determined, priorities that address those needs to be set, and the community to be enhanced through cooperation and teamwork in the development and implementation of the CDBG plans. The City of Baytown ("City") receives an annual CDBG entitlement from HUD and created this Citizen Participation Plan ("Plan") to work as an integral part of the planning and implementation process for the CDBG Program. Though HUD sets forth that the document should be a Citizen Participation Plan, it should be noted that neither HUD nor the City of Baytown limits participation to U.S. Citizens, but encourages participation by any resident of the city or any party interested in how the City spends its CDBG funds. The Plan must ensure that all residents, businesses, non -profits and other interested parties have a vehicle by which they can become involved in how federal funds are spent on the local level. According to Part 24 of the Code of Federal Regulation, section 91.100, participation by residents in the CDBG Program is a requirement of HUD as is the development of a Citizen Participation Plan. Part 24 CFR 91.105 states the requirements of the Plan. The Plan must set forth the City's policies and procedures for involving residents and stakeholders in the CDBG planning and implementation process. The Plan must provide for and encourage residents, particularly low- to moderate -income residents, those living City of Baytown PY2020 Citizen Participation Plan Page 1 in low- to moderate -income neighborhoods or blighted neighborhoods, racial/ethnic minorities and the disabled to participate in the development of the plans and evaluation reports. The main reports that are based on public input are the 5-Year Consolidated Plan, 5-Year Fair Housing Plan (Assessment of Fair Housing — AFH), and Annual Action Plans. In addition, the annual Environmental Review Records and Consolidated Annual Performance and Evaluation Report (CAPER) are also open for public review and comment. Often times during the implementation period, the City must alter its originally stated plans. The Citizen Participation Plan must specify the City's criteria for determining what changes in activities or funding constitute a substantial amendment to the Consolidated Plan and/or Annual Action Plan and must comply with federal regulations in involving residents in the amendment process. In order to remain attuned to the needs of the community, this Citizen Participation Plan is updated every five years in conjunction with the CDBG Consolidated Plan. ENCOURAGING CITIZEN PARTICIPATION The City of Baytown recognizes that building a community requires involvement from a number of invested partners. The City is committed to involving residents and stakeholders in the planning, implementation and evaluation processes of the Community Development Block Grant Program to the greatest extent possible. The City is especially committed to involving low- to moderate - income, minority, and disabled persons as well as those living in areas with blighted conditions or without equal amenities to the rest of Baytown. In addition to participation by residents, local businesses, non-profit agencies, advocacy groups, and the local Housing Authority are strongly encouraged to participate. The Citizen Participation process is an on -going element of the CDBG program and encourages public participation during every phase of the program. Community Development Division staff is available throughout the year to discuss programs and to receive public comments. Reasonable advance notice is afforded in English and Spanish through the City's website (www.baytown.org) and the Baytown Sun when public comments are actively being solicited for specific purposes such as: • During the development of local funding priorities found in the five year Consolidated Plan; • During the development of the annual Action Plan and budget; City of Baytown PY2020 Citizen Participation Plan Page 2 • During requests for substantial amendments to the Consolidated Plan and/or Annual Action Plan; and • During the formulation of the Consolidated Annual Performance Evaluation Report (CAPER). The City welcomes recommendations regarding additional or better methods to encourage involvement and participation. City of Baytown PY 2020 Citizen Participation Plan Page 3