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CC Resolution No. 2145 - EstablishMayorProTemGuidelines RESOLUTION NO. 2145 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF BAYTOWN, TEXAS, ESTABLISHING PROCEDURAL GUIDELINES FOR TIIE ELECTION OF THE MAYOR PRO TEM; AND PROVIDING FOR THE EFFECTIVE DATE THEREOF. BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF BAYTOWN, TEXAS: Section 1: That the City Council of the City of Baytown, Texas, hereby establishes procedural guidelines for the election of the Mayor Pro Tem, which guidelines are attached Hereto as Exhibit "A" and incorporated herein for all intents and purposes. Section 2: This resolution shall take effect immediately from and after its passage by the City Council of the City of Baytown, Texas. INTRODUCED, READ and PASSED by the City Council o e City of Baytown► this the 14"' day of July, 2011. A T 'A ST PHEN H. DONCARLOS, Mayor ;a .IAS ZA, ity Clerk APPROVED AS TO F RM: ACIO RAMIREZ, SR. ty Attorney RAkarenTilesTity CouncihResolutions12011Vuly 1411 stablishM,,iyorl,ro,remGujidelities.doc Exhibit "A" PROCEDURAL GUIDELINES FOR THE SELECTION OF THE MAYOR PRO TEM CITY OF BAYTOWN, TEXAS ESTABLISHMENT OF POSITION: —Baytown City Charter- Article II, Section 15 The council shall elect a mayor pro tem who shall act as mayor during the absence or disability of the mayor and, if a vacancy should occur, shall become mayor until the next regular election, at which election a mayor shall be elected to fill the unexpired term. SELECTION GUIDELINES: Process: 1. Each Council Member and the Mayor shall have the duty to consider these guidelines and all factors surrounding an individual's election to the office of Mayor Pro Tern and shall thereafter vote in the best interest of the entire City. 2. The office has a six-month term commencing on July I" and January I" of each year. The office will be filled by an election by the City Council from within the City Council by a majority vote of those in attendance. 3. Generally, the elections will be held at the last regular council meeting in June and December. 4. Unless voted otherwise by the City Council, the Council shall elect Council Members based upon their districts on a rotating basis,e.g., a. District No. 1...................................July 1,2011 — December 31, 2011; b. District No. 2.......................................January 1, 2012—June 30, 2012; c. District No. 3...................................July 1, 2012—December 31,2012; d. District No.4.......................................January 1, 2013—June 30,2013• e. District No. 5.............................July 1, 2013 —December 31, 2013; and f. District No. 6.......................................January 1, 2014—June 30, 2014. This rotation shall continue in this fashion subject to the vote of the City Council and the ability of the Council Member to qualify and serve. 5. Prior to the election,the prospective Mayor Pro Tern shall: a) have reviewed the duties and responsibilities of BOTH the Mayor Pro Tem AND the Mayor; b) state at the meeting at which he or she is elected that he or she understands and agrees to fulfill all the duties and responsibilities of the office of Mayor Pro Tem; and c) have served on Council for at least one year. 6. If a Council Member cannot serve or does not qualify to serve when his or her appointment is scheduled to be made based upon the rotation established herein, the City Council shall elect the next Council Member on the rotation list unless voted otherwise. 7. It is expected that each Council Member present will vote (not abstain) at each election of the Mayor Pro Tem. Considerations: The Mayor and each Council Member shall consider the following factors in electing a Mayor Pro Tem: 1. Demonstrated leadership skills with Council and City management; 2. Organizational skills; 3. Interpersonal skills in working with Council and city management; 4. Experience with and/or knowledge of the functions of city government; 5. Responsiveness to time deadlines on Council activities; 6. Demonstrated availability of time and willingness to devote the time; and 7. Demonstrated availability for promptly called special meetings -- both full Council Meetings as well as administrative and informational meetings. ItAkarenTilesTity CouncillCouncil Meeting PDFA201 IVuly 141Exhibit A-Mayor Pro Tem Election Guidlincs Clean.doc 2