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CC Resolution No. 1945 - Transfer of Funds between Depts. 48 RESOLUTION NO. 1945 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF BAYTOWN, TEXAS, AUTHORIZING TRANSFERS OF TWO HUNDRED NINETY-TWO THOUSAND EIGHT HUNDRED EIGHTY-NINE AND NO/100 DOLLARS ($292,889.00) FROM VARIOUS DEPARTMENTS IN THE GENERAL FUND TO GENERAL OVERHEAD TO DISTRIBUTE THE WORKERS' COMPENSATION SAVINGS; AUTHORIZING THE TRANSFER OF FIFTY THOUSAND THREE HUNDRED EIGHTY-EIGHT AND NO/100 DOLLARS ($50,388.00) FROM VARIOUS DEPARTMENTS IN THE WATER AND SEWER FUND TO GENERAL OVERHEAD TO DISTRIBUTE THE WORKERS' COMPENSATION SAVINGS; AUTHORIZING TRANSFERS OF SIX HUNDRED FORTY-SEVEN THOUSAND NINE HUNDRED NINETY-EIGHT AND NO/100 DOLLARS ($647,998.00) FROM GENERAL OVERHEAD TO VARIOUS DEPARTMENTS IN THE GENERAL FUND FOR THE DISTRIBUTION OF COMPENSATION ADJUSTMENTS; AUTHORIZING TRANSFERS OF SIXTY-TWO THOUSAND SIX HUNDRED SIX AND NO/100 DOLLARS ($62,606.00) FROM GENERAL OVERHEAD TO VARIOUS DEPARTMENTS IN THE WATER AND SEWER FUND FOR THE DISTRIBUTION OF COMPENSATION ADJUSTMENTS; AUTHORIZING THE TRANSFER OF FORTY-FOUR THOUSAND SIX HUNDRED SEVEN AND N0/100 DOLLARS ($44,607.00) FROM GENERAL OVERHEAD TO THE HEALTH, PUBLIC WORKS AND FINANCE DEPARTMENTS FOR VARIOUS EQUIPMENT AND SERVICES; AND PROVIDING FOR THE EFFECTIVE DATE THEREOF. WHEREAS, in accordance with Section 68 of the City Charter, "[a]t the request of the city manager and within the last three months of the budget year, the council may by resolution transfer any unencumbered appropriation balance or portion thereof from one office, department or agency to another"; and WHEREAS,the City Manager has timely made such a request; and WHEREAS, the City Manager has requested that the workers' compensation savings that were budgeted in General Overhead be transferred to various departmental budgets to properly allocate such savings; and WHEREAS, the City Manager has requested that the compensation adjustments that were budgeted in General Overhead be transferred to various departmental budgets to properly allocate such adjustments;and WHEREAS, the City Manager also has requested that monies be transferred from General Overhead to the Health, Public Works, and Finance Departments of the General Fund Budgets to reflect the purchase of equipment and the provision of services; and WHEREAS, the City Council believes that for municipal purposes, it is in the best interest of the City of Baytown to authorize the above-referenced transfers as requested by the City Manager; NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF BAYTOWN,TEXAS: Section l: That the City Council hereby finds that all matters and facts set forth in the recitals above are found to be true and correct. 49 ff �f Section 2: That for the Fiscal Year 2007-08 Budget, the City Council of the City of Baytown,Texas, hereby authorizes the transfer of: 1. TWO HUNDRED NINETY-TWO THOUSAND EIGHT HUNDRED EIGHTY-NINE AND NO/100 DOLLARS ($292,889.00) from various departments in the General Fund to general overhead to distribute the workers' compensation savings; 2. FIFTY THOUSAND THREE HUNDRED EIGHTY-EIGHT AND NO/100 DOLLARS ($50,388.00) from various departments in the Water and Sewer Fund to general overhead to distribute the workers' compensation savings; 3. SIX HUNDRED FORTY-SEVEN THOUSAND NINE HUNDRED NINETY-EIGHT AND NO/100 DOLLARS ($647,998.00) from general overhead to various departments in the General Fund for the distribution of compensation adjustments; 4. SIXTY-TWO THOUSAND SIX HUNDRED SIX AND NO/100 DOLLARS ($62,606.00) from general overhead to various departments in the Water and Sewer Fund for the distribution of compensation adjustments; and 5. FORTY-FOUR THOUSAND SIX HUNDRED SEVEN AND NO/100 DOLLARS ($44,607.00) from general overhead to the Health, Public Works and Finance Departments for various equipment and services. Such transfers are more fully detailed in Exhibit"A,"which is attached hereto and incorporated herein for all intents and purposes. Section 3: This resolution shall take effect immediately from and after its passage by the City Council of the City of Baytown, INTRODUCED, READ and PASSED, by the affirmative vote of thB.City Council of the City of Baytown this the 22°d day of September, 2008. STEPHE DONCARLOS,Mayor rt' Gars AT ST: �,� 4y u ' K IE DARNE City Clerk F APPROVED AS TO FORM: ;=y ° 6-"14ACTO RAMIREZ, SR., C' Attorney R:1Karen%FilesiCisy CouncillResolutions120081Seplember 221TransferFundsBetweenDepartments.doc 2 CITY OF BAY,roNvN YEAR END BUDGET RECLASS 13Y DEPARTMENTS FY2007-08 EXHIBIT A Distribution of 3°/4 Compensation Adjustment FY2007-08 Transfer Fund Dept.# Department From To General Fund 1190 General Overhead* $ (647,998) 1010 General Administration $ 10,701 1030 Fiscal Operations-Finance 20,781 1060 City Attorney 7,768 1070 ITS 14,089 1080 Planning&Community Dev, 17,553 1140 Human Resources 10,144 1170 City Clerk 17,097 2000 Police Operations 198,354 2020 Fire 188,433 2030 Communications 19,629 2040 EMS 22,763 3000 Public Works Administration 4,342 3010 Streets& Drainage 21,677 3020 Traffic Control 5,353 3030 Engineering 11,329 4000 Public Health 19,044 5000 Parks &Recreation 30,547 6000 Library 28,394 $ (647,998) $ 647,998 Water& Sewer Fund 1190 Water& Sewer Overhead* $ (62,606) 1030 Fiscal Operations - Utility Billing $ 11,372 3040 Water Operations 8,562 3050 Wastewater Operations 34,788 3060 Utility Construction 7,884 $ (62,606)1 $ 62,606 * The 3%Compensation Adjustment budgeted in (lie Overhead Department has been distributed among the other departments in the personnel accounts in each fund. General Fund 101 Budget Adjustment- Purclnse of a Van 1190 GeneralOvenccad $ (18,815) 4000 Health $ 18,815 General Fund 101 Budget Adjustment- Purchase of 50 Sign Posts 1190 GeneralOvenccad $ (2,209) 3020 Traffic Control $ 2,209 General Fund 101 Budget Adjustment-Municipal Court Audit Costs &Interim 2007-08 Audit Costs 1190 General Overhead $ (28,583) 1030 Finance S 28,583 R:Tinance\2008 BudgetWear End Budget Adjustments 2007-08\101 General fund Summary-EOY vs. Budget&Est. 2008EOY Exhibit A 9/18/2008 CITY OF BAYTOWN YEAR END BUDGET RECLASS BY DEPARTMENTS FY2007-08 E?►33I wr A Distribution of Workers Compensation Savings FY2007-08 Transfer Fund Dept.# Department From To General Fund 1190 General Overhead* $ 292,889 1010 General Administration $ (946) 1030 Fiscal Operations-Finance (1,701) 1060 City Attorney (539) 1070 ITS (1,864) 1080 Planning &Community Dev. (1,846) 1140 Human Resources (889) 1170 City Clerk (3,806) 2000 Police Operations (122,356) 2020 Fire (67,072) 2030 Communications (2,789) 2040 EMS (20,739) 3000 Public Works Administration (302) 3010 Streets & Drainage (33,948) 3020 Traffic Control (4,198) 3030 Engineering (1,468) 4000 Public Health (6,003) 5000 Parks& Recreation (15,476) 6000 Library (6,947) $ 292,889 $ (292,889) Water& Sewer Fund 1190 Water& Sewer Overhead* $ 50,388 1030 Fiscal Operations -Utility Billing $ (3,816) 3040 Water Operations (18,644) 3050 Wastewater Operations (20,898) 3060 Utility Construction (7,030) $ 50,388 $ (50,388) * The Workers Compensation savings budgeted in the Overhead Department has been distributed among the other departments in each fund. R:1Finance12008 Budget\Year End Budget Adjustments 2007-081101 General Fund Summary- EOY vs. Budget&Est. 2008EOY Exhibit A 9/18/2008 CITY OF BAY7'OWN YEAR END BUDGET RECLASS 13Y DEPARTMENTS FY2007-08 EXHIBIT A General Fund 101 Budget Adjustment- Budget Cleanup 1030 Finance S (5,000) 1190 General Overhead $ 5,000 RAFinance\2008 Budget\Ycar End Budget Adjustments 2007-08\101 General Fund Summary- EOY vs. Budget&Est. 2008EOY Exhibit A 9/18/2008