CC Resolution No. 1877 65
RESOLUTION NO. 1877
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF BAYTOWN,
TEXAS, ESTABLISHING THE CITIZENS BOND ADVISORY COMMITTEE;
APPROVING THE CHARTER OF SUCH COMMITTEE FOR THE PROJECTS
INCLUDED IN THE NOVEMBER 2007 BOND ELECTION; AND
PROVIDING FOR THE EFFECTIVE DATE THEREOF.
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF BAYTOWN,
TEXAS:
Section L That the City Council of the City of Baytown, Texas, hereby creates and
establishes the Citizens Bond Advisory Committee to oversee projects included in the November
2007 Bond Election for which bonds are approved by the voters in such election.
Section 2: That the City Council of the City of Baytown, Texas, hereby approves the
Charter of the Citizens Bond Advisory Committee for the projects included in the November
2007 Bond Election for which bonds are approved by the voters in such election. A copy of
such charter is attached hereto as Exhibit "A" and incorporated herein for all intents and
purposes.
Section 3: This resolution shall take effect immediately from and after its passage by
the City Council of the City of Baytown, Texas.
INTRODUCED, READ and PASSED, by the affirmative vie of the City Council of the
City of Baytown this the 13"b day of September, 2007.
STjtPHE ONCARLOS, Mayo
ATTE T:
RRI CO DY, City Clerk
APPROVED AS TO FORM:
� WI—
ACIO RAMIPEZ, SR., City A�torney
R'.Kaien Files,Cny Council Resolulions�200TScptembo UVBond CommitteeChaner.doc
Exhibit"A"
CITY OF BAYTOWN
2007 BOND PROGRAM
CITIZENS BOND ADVISORY COMMITTEE CHARTER
(Approved by the City Council, ,2007)
I. PURPOSE
The purpose of the Citizens Bond Advisory Committee for the 2007 Bond
Program is to maintain routine involvement with elected officials and City
personnel by:
• Examining compliance to scope, cost, schedule, and quality of
materials and work;
• Reviewing and endorsing to the City Council any significant
changes proposed to the various projects within the 2007 Bond
Program; and
• Studying and recommending communications updates to the
community.
II. COMMITTEE MEMBERS
Committee members are selected by the 2007 Bond Steering Committee,
subject to Council confirmation, based on participation in the planning of
the current Bond Program as well as ensuring community-wide
representation. Committee target size is approximately twelve members.
Membership includes:
- Co-Chair(s) of the 2007 Bond Planning Committee;
[TBN, TBN];
- Four Representatives of the 2007 Bond Planning Committees
(Streets, Public Buildings and Finance)
[TBN, TBN, TBN, TBN];
- Member Appointed by the Baytown Chamber of Commerce
[TBN];
- Member appointed by the Hispanic Chamber of Commerce
[TBN];
- Member appointed by the Baytown/West Chambers Economic
Development Foundation
[TBN]; and
- At least one representative from each City Council Districts (if not
already represented in another appointment)
[number as necessary: TBN, TBN, TBN, TBN]
III. RESOURCE PERSONNEL
Streets, Sidewalks, Signalization and Drainage City of Baytown Resource
Personnel will include:
Bob Leiper— Deputy City Manager
Fred Pack— Director of Public Works and Utilities
Mike Prewitt—Assistant Director of Public Works
Dick Carter—Assistant Director of Engineering
Joe Lysengen — Civil Engineer - EIT
Kimberly Brooks — Planning Manager
Other Resource Personnel as needed
Public Buildings, Automation, Equipment and Parks City of Baytown
Resource Personnel will include:
Bob Leiper— Deputy City Manager
Shon Blake — Fire Chief
Byron Jones — Chief of Police
Asim Khan — Director of Information Technology
Scott Johnson — Director of Parks and Recreation
Malcolm Swinney — Communications Coordinator and Deputy
Emergency Management Coordinator
Lord Coody — City Clerk
Other Resource Personnel as needed
Finance City of Baytown Resource Personnel will include:
Kelvin Knauf—Assistant City Manager
Rhonda Young — Director of Finance
Andrea Deaton —Assistant Director of Finance
Out-of-City Personnel will include:
Bond Finance Consultants
Architects
Construction Consultants
2
IV. RATIONALE FOR COMMITTEE PROCESS
In 1999, the Baytown Economic Development Foundation and the
Baytown Chamber of Commerce formed a study group to identify
recommendations for Goose Creek CISD to effectively manage the 1999
bond projects. A Citizens Bond Construction Advisory Committee
(CBCAC) was formed in September 1999 and operated throughout the
bond program.
The subsequent 2005 Goose Creek CISD Bond Program followed the
same format from the 1999 bond program. On February 28, 2005, the
Goose Creek CISD Board of Trustees passed a resolution establishing a
Citizens Bond Advisory Committee to monitor the scope and execution of
the 2005 bond program.
This process has proven to be a successful partnership between the
voting public and GCCISD. This format should be useful, particularly in a
bond program of the size and scope proposed for 2007. This enhanced
communications and accountability back to the bond planning process will
benefit the City of Baytown staff as well as the City Council Members by
ensuring that implementation follows the plan proposed in adoption.
V. EXPECTATIONS
• Committee members possess a sincere interest in the continued
improvements to city infrastructure; public safety; growth &
development; quality of life of residents of the City of Baytown and
the overall success of the 2007 Bond Program.
• Committee members will make every attempt to attend regularly
scheduled meetings (i.e., weekly, bi-weekly, or monthly luncheon
meetings and monthly or bi-monthly evening meetings).
• Committee members will be able to communicate well with
community members.
• Committee members will provide some special ability that will help
bring this program to a successful completion.
• Committee members will participate actively.
3
VI. COMMITTEE RESPONSIBILITIES
To provide the City of Baytown staff with cost effective guidance in the
execution of the 2007 Bond Program, the responsibilities include:
• Serve as a first-line advisory team to the City staff construction
team.
• Assist in the City's Architectural and Engineering Committee with
selection of the architects and engineers.
• Endorse architectural and engineering designs.
• Review and endorse construction schedules and progress.
• Oversee the management of the construction, the technology, and
the street selection portions of the Bond budget.
• Endorse city staff recommendations, where and when appropriate,
for bond-related construction projects.
VII. COMMITTEE OPERATION
• Recommendations will be reached through the use of consensus.
Voting scenarios may be used when consensus cannot be
achieved.
• Subcommittees may be formed to best complete tasks.
• Individual or subcommittee tasks will be reported to the whole
committee.
Vill. COMMITTEE TASKS
• Utilize expertise in project management to assist the City in a
successful bond program.
• Provide input on the Statements of Qualifications (SOQ's) for
design and engineering professionals.
• Review summary documents returned for SOQ's.
• Participate, where and when appropriate, in interviewing
candidates for design and engineering firms.
• Participate in the recommendation for architectural resources.
• Review and endorse drawings for facilities as required by the
architects and the City.
• Review schedules and cost information on a monthly basis in the
early stages of the program and make recommendations for
potential improvements.
• Review and approve minutes from committee meetings.
• Provide input to the City on the technology portions of the Bond
Program.
• Share information with the community.
• Present subcommittee recommendation(s) (if subcommittees are
formed) to full committee.
• Working with the City staff, endorse recommendation(s) pending
legal review to the City Council.
4