CC Resolution No. 1853 32
RESOLUTION NO. 1853
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF BAYTOWN,
TEXAS, ADOPTING A CITY COUNCIL REIMBURSEMENT POLICY;
CONTAINING A REPEALING CLAUSE; AND PROVIDING FOR THE
EFFECTIVE DATE THEREOF.
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF BAYTOWN, TEXAS:
Section 1: That the City Council of the City of Baytown, Texas, hereby adopts a City
Council Reimbursement Policy, which policy is attached hereto as Exhibit "A" and incorporated
herein for all intents and purposes.
Section 2: All resolutions or parts of resolutions inconsistent with the terms of this
resolution are hereby repealed; provided, however, that such repeal shall be only to the extent of
such inconsistency and in all other respects this resolution shall be cumulative of other resolutions
regulating and governing the subject matter covered by this resolution.
Section 3: This resolution shall take effect immediately from and after its passage by the
City Council of the City of Baytown.
INTRODUCED,READ and PASSED,by the affirma/voteCity Council of the City
of Baytown this the 10°i day of May, 2007.
DONCARLOS,Mayor
(.ATTEST:
LORRI COO Y, City Clerk
APPROVED AS TO FORM:
aMNACIO RAMIREZ, SR ty Attorney
R:\Karen\Piles\Cily Council\Resolutions\2007Way 10\ReimbursementPolicy.doc
Exhibit "A"
City Council Reimbursement Policy
1.0 PURPOSE
The purpose of this policy is to establish rules and procedures concerning the
reimbursement of expenses for City Council Members while conducting City business.
To be eligible for reimbursement from the City, all members of the Baytown City
Council are expected to adhere to this policy. All reports and documents submitted to the
City to support reimbursement are subject to the Texas Public Information Act and
Section 14 "Compensation of members of city council" of the Charter which states:
Members of the city council shall serve without pay or compensation;
provided, however, that they shall be entitled to all necessary expenses
incurred in the performance of their official duties.
2.0 ELIGIBLE REIMBURSEMENT EXPENSES
The City's Travel Policy, as adopted by City Council, applies to travel-related expenses
for City Council.
The following expenses are eligible for reimbursement to City Council Members:
a. Local mileage while driving the Council Member's personal vehicle on City
business will be the same rate allowed under the Internal Revenue Service
mileage reimbursement rates to a maximum of$50.00 per month.
b. Telephone expenses (long distance or cellular phone service) that are related
to City business will be reimbursed up to a maximum of$50.00 per month.
c. Other expenses as approved in advance by the Mayor and consistent with the
City Charter.
10PROCEDURE
City Council Members seeking reimbursement for eligible expenses shall complete a City
Council Expense Form, attach the necessary documentation and submit the form to the
Mayor for approval. If the Mayor approves the expenses, the Mayor will forward the
City Council Expense Form to the City Manager, or his/her designee, for payment by the
Finance Department.
4.0 EFFECTIVE DATE
This policy becomes effective upon adoption by the Baytown City Council.