CC Resolution No. 1712RESOLUTION NO. 1712
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF BAYTOWN,
TEXAS, APPROVING THE ANNUAL BUDGET OF BAYTOWN OUTDOOR,
INC., PURSUANT TO SECTION 351.101(C) OF THE TEXAS TAX CODE;
AND PROVIDING FOR THE EFFECTIVE DATE THEREOF.
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF BAYTOWN,
TEXAS:
Section 1: That the City Council of the City of Baytown, Texas, hereby approves the
annual budget of Baytown Outdoor, Inc., pursuant to Section 351.101(c) of the Texas Tax Code.
Such budget is attached hereto as Exhibit "A" and incorporated herein for all intents and
purposes.
Section 2: This resolution shall take effect immediately from and after its passage by
the City Council of the City of Baytown, Texas.
INTRODUCED, READ and PASSED, by the affirmative vote of the City Council of the
City of Baytown this the 28`h day of April, 2005.
ATTEST:
GARY Y- W. SMITH, City Clerk
APPROVED AS TO FORM:
, ACIO RAMIREZ, SR., ity Attorney
R: \Karen \Files \City Councd\Reso1uuons\2005 \Apri1 28\BOIBudgetApproval.doc
CALVIN MUNDINGER, May r�
26
2004/2005 Summary Budget for Baytown Outdoor,Inc.
(September 1,2004 to August 31,2005)
Income $ Comments Expenses _
- — __— P $ Comments
Donations _ - - -
IAtlministration Costs I - $21,044.00 Covers Association dues,D&O Insurance,postage,
website development/maintenance,storage,all ice
supplies,Board training,etc.
Total Sponsorships $79 500 00 Business 8 Corporate Sponsors Marketing PlaNetc- $31,350.00 Costs associated with Edge for branding and study.
Radio/Poster/Billboards _ __ $15_,500.00 On mat$budge_ted by BOI _
Hotel/Motel Tax grants from City _ _ _ ___ Additional radio_and TV advertising - $ -
For Marketing Study _- - $27,000.00 - _ printin -- --- $10,000.00
For Entertainment $45 000.00 y 0,000.00
BOI to reimburse City post__Festival Str'Entryway Banners-Lighting,etc.
-- --
- Fot Banners $900.00
r e di advertising-Stage,SoundT1 Buses $7 300.00
Total-Hotel/Motel funds $112,000.00 _ --_ - Temporary fencing --- $15 000.00 - - - - ---
Exhibit costs � $16 750 00' --
FeesRicket Sales/antl Gate l _ _ _ Children's Play areas 8 Rock Walls _ I $11 350 00_' _
Exhibitor Fees $0.00 - Wetlands Center Music Stage _ T
Footl Vendors _ $4,500.00$100 per food vendor _ Clean up _ _ $0.00 Covered by Waste Management in Kind donation
Drink Sales daytime -_-_ _ $22,SOO.00i _ _ Committee and Volunteers tents $4 500.00
m Children's Playareas' - - -- - - - - --
T $0.00, see 1_ below _ First aid/Lost Child areas $2 100.00
Rock Walls _ _ - - - - -- -
$145,000.00 Based oo ate ofr10,000 at Concert area,7000® Ticket Sales Booths $SJ 00.00,
'�- Music Gate P l
- 9 'Golf Carts - - _-- ----- -- --
�— _ $10 and 3000 weekend tickets®$25 _ _ _
Beer sales $4 000 00 _ _ Badges parking permits etc $2 SOO.00�i -- -Soda/water sales at Music Venue $11 500 00'� _ _ General Liability Insurance for Festival $11 000.00 General Liability insurance for Festival
Merchandise sales $27000.00'i Entertainment - --,?- - - _. __. T _- _ - -_ - ___ $10,000.00 BOI to reimburse City post festival _
_ Fish Tanks" $0.00�"see note(2)below _ _ Stage,Sountl Lighting _ � $10 000.00_-
C_ookotf entry fees _ $2 000.00 _ _ Awards at Cook-off _ - I $1,000 00 _ -- ---
Trek Income _ S4,120.00 Rain Out Insurance _ _ _ -
n near Ci Hali Com lex --- _--- - - - $10,000 00 ROI to reimburse C post festival
Parking ty _ P _ $1,000.00 PowerB Lights $10,000.00
$237,620.0 Event Documentation $5,000.00
0 ( _ _ __ __
Total Fees/Ticket Sales and Gate - ---- Tickets/wrist bands $5,000.00 ----
_ Security __ _-_
_',Merchandise _ - --
Volunteer recognition $4,100.00 _
Note 1:pending the acquisition of a sponsor for this activity,there may be a charge of$10 per child for the day Trek Expenses $4,126.00
"Note 2:pending the acquisition of a sponsor for this activity,there may be a charge of$5 City employees and stag _ $0.00 City cover this cost estimated at$62,000
Reimbursements to C� � $55,000.00
t
---_- Sub Total
Contingency $21,802 00'10/ ex Administrative costs;Additional Advertising;
,Marketing Study;Entertainment;Stage,etc.,&Rain
.Out Insurance --_ _--
Total Income - - - -- - -" _ -_ ---5423,120.001 I7ota1Ex nses - - --- - 5387,216.00