CC Resolution No. 1193 2305
RESOLUTION NO. 1193
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF BAYTOWN
ESTABLISHING A PURCHASING PROCEDURE IN COMPLIANCE WITH
CHAPTER 252 OF THE LOCAL GOVERNMENT CODE SUPERSEDING
ARTICLE VII, SECTION 74 OF THE CHARTER OF THE CITY OF
BAYTOWN; AND PROVIDING FOR THE EFFECTIVE DATE THEREOF.
WHEREAS, Senate Bill 226 has been enacted by the Legislature
of the State of Texas to amend Chapter 252 of the Local Government
Code in order to revise the requirements for competitive bidding;
and
WHEREAS, Section 252 . 002 of the Local Government Code as
amended permits a municipality to elect to have Chapter 252 govern
its purchasing procedure; and
WHEREAS, the City of Baytown is committed to providing
opportunities for competition before making any purchase or
contract for supplies, materials, equipment, or contractual
services; and
WHEREAS, the proposed resolution will reduce publishing costs
associated with the publishing of notices and will bring the City
of Baytown into compliance with the competitive bidding statutes of
the State of Texas; NOW THEREFORE
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF BAYTOWN,
TEXAS;
Section 1: That Chapter 252 of the Local Government Code, as
amended by Senate Bill 226, is hereby adopted as the competitive
bidding procedure of the City of Baytown for expenditures for
insurance of more than $5, 000 and for all other expenditures of
more than $10, 000, and thereby such chapter supersedes Article VII,
Section 74 of the Charter of the City of Baytown.
Section 2 : This resolution shall take effect immediately from
and after its passage by the City Council of the City of Baytown.
INTRODUCED, READ AND PASSED by the affirmative vote of the
City Council of the City of Baytown this 28th day of October, 1993 .
PETE C. ALF O, Mayor
ATTEST: /
EILEEN P. H.vLL, City Clerk
C)4:AtAr-� zet�—Q ":�K
ACIO RAMIREZ, SR. City Attorney
Icg&Vco cil/9-9-93miPURCHASINGpro
M E M O R A N D U M
TO : ALL DEPARTMENT HEADS
FROM: MONTE MERCER, DIRECTOR OF FINANCE//
SUBJECT: PURCHASE PROCEDURE FOR EXPENDITURES FOR MORE THAN
$500 . 00
DATE : NOVEMBER 4 , 1993
On October 28 , 1993 , City Council approved a resolution that
requires the City to formally bid and advertise for insurance with
expenditures of more than $5 , 000 . 00 . All other contracts of
expenditures of more than $10, 000 . 00 will be formally bid and
advertised.
Effective October 29 , 1993 , the following procedures should be
established among the personnel that are assigned purchasing duties
within your Department :
1 . Purchases of materials or services with expenditures
between $500 . 00 and $1, 000 . 00 should receive telephone
quotes from three (3) suppliers . A Bid Information Sheet
should be filled out and submitted to the Purchasing
Division for a Purchase Order to be issued.
2 . Purchases of materials or services with expenditures
between $1, 000 . 00 and $5 , 000 . 00 should receive written
quotes from three (3) suppliers . A Bid Information Sheet
should be filled out with the written quotes attached and
submitted to the Purchasing Division for a Purchase Order
to be issued.
3 . Purchases of materials or services with expenditures
between $5, 000 . 00 and $10 , 000 . 00 should have
specifications to receive quotes from at least three (3)
suppliers . A Bid Information Sheet , with the
specifications attached should be submitted to
Purchasing. A list of suppliers should be attached.
Purchasing will receive written quotes from the
suppliers, evaluate the bids, and issue a Purchase Order
to the lowest and best bid. The Department copy of the
Purchase Order will be forwarded to the User Department .
4 . Purchases of materials or services with expenditures over
$10 , 000 . 00 will be formally bid and advertised. The User
Department must submit a Bid Information Sheet to the
Purchasing Division. Information regarding
specifications should be included with the Bid
Information Sheet . Purchasing will prepare
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specifications, schedule the opening date, mail bids to
prospective bidders, and evaluate bids when they are
opened. A recommendation and tabulation will be prepared
for the City Manager and City Council approval . After
approval by City Council a Purchase order will be issued.
A Bid Information Sheet is required with every purchase . The
User Department should attach all documentation regarding the
purchase with the Bid Information Sheet .
Any questions regarding these procedures should be directed to
the Purchasing Division.
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