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CC Resolution No. 2661RESOLUTION NO.2661 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF BAYTOWN, TEXAS, CONFIRMING THE BAYTOWN COMMUNITY ENGAGEMENT ADVISORY COMMITTEE AS A COMMITTEE OF THE CITY AND ESTABLISHING ITS COMPOSITION, PURPOSE, AND DUTIES; AND PROVIDING FOR THE EFFECTIVE DATE THEREOF. WHEREAS, in the summer of 2019, Mayor Capetillo established the Mayor's Community Engagement Advisory Committee (the "Committee") to foster a healthy relationship between the community and the Police Department; and WHEREAS, over the past year, the subcommittees to review the following: 1. media/communications, 2. community outreach/education, 3. policy and procedures, and 4. officer training. Committee has met many times and has developed WHEREAS, in August of 2019, Mayor Capetillo and Pastor Montgomery presented an overview of the committee and its undertakings to date; and WHEREAS, with the experience and education base gained throughout its service to the community, the Committee will continue to be instrumental in proposing positive change by engaging the community in a more official capacity by action of the City Council; and WHEREAS, the City Council of the City of Baytown desires to task the Committee with conveying the input received from the community at its public forums and proposing recommendations to the City Council to build a community of trust, respect, and understanding; NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF BAYTOWN, TEXAS: Section 1: The recitals contained in the preamble of this resolution are true and correct and are adopted as findings of the City Council of the City of Baytown. Section 2: The City of Baytown hereby confirms the Mayor's Community Engagement Advisory Committee and establishes it as the Baytown Community Engagement Advisory Committee as follows: a. Created; composition. There is created the Baytown Community Engagement Advisory Committee which shall consist of not more than 25 members. The members of this committee shall be composed of a cross-section of the community. Minority groups will at least be represented, at a minimum, in proportion to their citywide percentage representation. b. Purpose. The purpose of the Committee is to enhance and encourage communication between the residents and the City and to provide comments, suggestions, and recommendations to the City Council on police outreach, community policing, officer training and policies and procedures to ensure best practices are in place and operational to create a community of trust. C. Appointments. Members of the Baytown Community Engagement Advisory Committee shall be appointed by the City Council for one-year terms. For the initial term, all of the members of the Mayor's Community Engagement Advisory Committee shall be appointed if such members desire to serve in this new capacity and other members may be appointed by the City Council. All members shall serve at the pleasure of the City Council. d. Ex ofcio members. Two police officers may be assigned by the City Manager to serve in an ex officio capacity with no voting rights. The City Clerk or his/her designee shall serve as the Assistant Secretary and shall keep the minutes, books, files and records of the Committee and publish all meeting notices and attend to all correspondence pertaining to the Committee. e. Meetings. All meetings of the Committee shall be subject to the Texas Open Meetings Act. f. Powers and dirties. The Baytown Community Engagement Advisory Committee shall hold such public forums to receive input from diverse community groups to enhance understanding through communication and education, to improve and maintain the public trust of the Baytown Police Department, and to further the purpose of the Committee. g. Reports. The Committee shall prepare and present quarterly reports to the City Council. Section 3: This resolution shall take effect on August 30, 2020, after its passage by the City Council of the City of Baytown. INTRODUCED, READ and PASSED by the affirmative vote of the City Council of the City of Baytown this the 1 ld' day of June, 2020. ZIA BRANDON CAP IL O, Mayor ATTEST: APPROVED AS TO FORM: KARENL. H RNER, Interim City Attorney RAKaren\Files\City CouncihMolutions\2020 June 11\CommunilyEngagementAdvisoryCommittee.docx