Ordinance No. 14,412ORDINANCE NO. 14,412
AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF BAYTOWN, TEXAS,
AUTHORIZING THE PAYMENT OF SEVENTY-NINE THOUSAND FIVE
HUNDRED SIXTY AND NO' 100 DOLLARS ($79,560.00) TO DATABANK IMX
LLC, D/B'A DB IMX LLC, FOR THE HUMAN RESOURCES ACTIVE & INACTIVE
RECORDS DIGITIZATION PROJECT THROUGH THE TEXAS DEPARTMENT OF
INFORMATION RESOURCES; MAKING OTHER PROVISIONS RELATED
THERETO; AND PROVIDING FOR THE EFFECTIVE DATE THEREOF.
*************************************************************************************
WHEREAS, the City of Baytown has entered into an interlocal cooperative contract with the
Texas Department of Information Resources ("DIR") for the Human Resources (HR) Active & Inactive
Records Digitization Project; and
WHEREAS, the DIR's purchasing process includes posting the request on the Electronic State
Business Daily (ESBD), gathering and reviewing the vendors' responses to the posting, negotiating with
selected vendors, and managing vendor contracts; and
WHEREAS, such process, in combination with the interlocal cooperative contract, allows the
City to purchase automated information systems products and/or services in an efficient, cost-effective,
and competitive procurement method; and
WHEREAS, the City of Baytown, in making a purchase under a DIR contract through its
interlocal cooperation contract, satisfies state law requiring municipalities to seek competitive bids for the
purchase of the item; NOW THEREFORE,
BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF BAYTOWN, TEXAS:
Section 1: That the City Council of the City of Baytown hereby authorizes the payment of
SEVENTY-NINE THOUSAND FIVE HUNDRED SIXTY AND NO.100 DOLLARS ($79,560.00) to
Databank IMX LLC, d/b/a DB IMX LLC, for the Human Resources Active & Inactive Records
Digitization Project through the Texas Department of Information Resources.
Section 2: That the City Manager is hereby granted general authority to approve any change
order involving a decrease or an increase in costs of FIFTY THOUSAND AND NO � 100 DOLLARS
($50,000.00) or less, provided that the original contract price may not be increased by more than twenty-
five percent (25%) or decreased by more than twenty-five percent (25%) without the consent of the
contractor to such decrease. I
Section 3: This ordinance shall take effect immediately from and after its passage by the
City Council of the City of Baytown.
INTRODUCED, READ, and PASSED by the affirmative vote of the City Council of the City of
Baytown this the 11 `h day of June, 2020.
A I CZJL
BRANDON CAPETILLO, Mayor
ATTEST:
1.-f)
LETI IA BRYSCH, City Cle
APPROVED AS TO FORM:
tt��� - --
KAREN L. HORNER, Interim City Attorney
R:Xaren Files•City Council Ordinances\2020Uune l 1 DIRHRActive&InteractiveRecordsDigitizationProject.doc