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FCPEMSD Resolution No. 71 RESOLUTION NO. 71 A RESOLUTION OF THE BOARD OF DIRECTORS OF THE BAYTOWN FIRE CONTROL, PREVENTION, AND EMERGENCY MEDICAL SERVICES DISTRICT ADOPTING THE BAYTOWN FIRE CONTROL, PREVENTION, AND EMERGENCY MEDICAL SERVICES DISTRICT'S 2020 ACTION PLAN; AND PROVIDING FOR THE EFFECTIVE DATE THEREOF. BE IT RESOLVED BY THE BOARD OF DIRECTORS OF THE BAYTOWN FIRE CONTROL, PREVENTION, AND EMERGENCY MEDICAL SERVICES DISTRICT: Section 1: That the Board of Directors of the Baytown Fire Control, Prevention, and Emergency Medical Services District hereby adopts its 2020 Action Plan, which is attached hereto as Exhibit"A" and incorporated herein for all intents and purposes. Section 2: This resolution shall take effect immediately from and after its passage by the Board of Directors of the Baytown Fire Control, Prevention, and Emergency Medical Services District. INTRODUCED, READ and PASSED, by the affirmative vote of the Board of Directors of the Baytown Fire Control, Prevention, and Emergency Medical Services District this the 19t1' day of May, 2020. BRENDA BRADLEY SMITH, President ATTE T: RX-j— ````````�yt U I t 41 O/ L TICIA BRYSCH, Sedrdary APPROVED AS TO FORM: z 'IlSLLt� ,'���'rrt t t ` N L. HORNER, Interim General Counsel R:\Karen\Files\City Council\Fire Control,Prevention and Emergency Medical Services Disinct Rcsolutions2020,May 19\AdoptActionPlan.doc EXHIBIT"A" Baytown Fire Control, Prevention, and Emergency Medical Services District 2020 Strategies and Evaluation FCPEMSD Strategies A detailed list of the strategies to be supported by the FCPEMSD. The overall mission of the Baytown Fire Department is to provide the highest level of fire protection and emergency medical care to our community.The mission will be accomplished by providing the best resources and training to our personnel to support emergency operations while maximizing firefighter safety.The Fire Control, Prevention, and Emergency Medical Services District(FCPEMSD)will incorporate strategies to support the mission of the Fire Department and enhance public safety in Baytown. Strategy 1—Fire Training Facility The Baytown Fire Training Facility is a state-of-the-art multi-functional fire training center that supports essential training objectives for Baytown Fire Department personnel and our public and private emergency services partners. Phase III of the project began in 2019, adding a classroom building and industrial props to the site.The project is expected to be completed by the fall of 2020.The FCPEMSD will provide funding to support the Phase III Project and the Fire Training Facility operational expenses. Strategy 2—Fire&EMS Personnel (Training,QA/QI) The completion of the Fire Training Facility Phase III project expands the training capabilities of the facility by adding industrial firefighting training components.An expected increase in facility usage by the Baytown Fire Department, private industry, and public emergency response agencies will require appropriate staffing at the facility to manage operations.The FCPEMSD will provide funding to support personnel costs to operate the Fire Training Facility. Quality Assurance/Quality Improvement(QA/QI)is required by the State of Texas for EMS agencies.A QA/QI position provides adequate oversight of EMS responses through continuous monitoring of medical documentation for quality assurance and appropriate patient care.The FCPEMSD will provide funding for the EMS QA/QI Lieutenant. Strategy 3—Fire&EMS Emergency Response Equipment/Apparatus The Fire Department utilizes an Apparatus Replacement Matrix Score Sheet to determine apparatus replacement schedules.An effective replacement schedule will ensure reliability of the current fleet by systematically bringing in new units and shifting current frontline units to reserve status. Generally,the schedule requires the purchase of a new fire engine every two years and a new ambulance every year to maintain an effective unit rotation. Funding for new Fire&EMS equipment will allow the Fire Department to stay up-to-date with the latest advancements in technology.The FCPEMSD will provide funding for ambulances,fire engines, and equipment. FCPEMSD Performance Measures The method of annually evaluating the effectiveness and efficiency of the individual FCPEMSD strategies. Performance Measures—Fire Training Facility The Fire Training Facility consists of a multi-year plan with several phases of construction. In the previous five years,Step 2 of Phase I, Phase II,and Phase III were completed. Over the next five years, funds will be allocated to operational costs and the phase III debt payment. Future phases will be considered when funding is available. An annual evaluation of Fire Training Center programs and Fire Department strategic planning objectives will be conducted to determine the effectiveness and efficiency of this strategy. Performance Measures—Fire& EMS Personnel Fire Department personnel are assigned specific tasks within the organization based of organizational need.With the expansion of the Fire Training Center,the need for additional personnel at the facility to perform required tasks will increase.Once phase III is complete,the Division Chief of Training will be assigned to the Training Facility to manage operations,attract users from industry and neighboring public safety agencies,and generate revenue while also coordinating and implementing regular Fire Department Training. In the coming years, additional positions will be needed to support Fire Training Center operations and separate regular Fire Department training programs.The Fire Training Center Master Plan identifies the need for a Master Scheduler, a Drill Field Technician, and part time adjunct instructional staff to meet the increased demand and maintain effective operations.Overall operational efficiency at the facility will be evaluated annually to determine the effectiveness of this strategy. The Baytown Fire Department operates five ambulances and responds to over 11,000 medical emergencies each year.The EMS QA/QI Lieutenant is responsible for quality assurance and appropriate patient care.The overall performance of department personnel at medical emergencies will be evaluated annually to determine the effectiveness and efficiency of this strategy. Performance Measures—Fire&EMS Emergency Response Equipment/Apparatus Frontline ambulances generally have a life span of 6 to 8 years before they are placed into reserve status. Fire engines generally have a life span 10 to 12 years before they are placed into reserve status. Funding for ambulance and engine replacement will allow the department to stay current with the replacement schedule as outlined by the Apparatus Replacement Matrix Score Sheet. The Apparatus Replacement Matrix Score Sheet evaluates several factors including age of the vehicle, mileage,frequency each unit is out of service, and repair/maintenance costs.The information is used to score each unit and determine if replacement is needed.An annual evaluation of the Apparatus Replacement Matrix Score Sheet will be conducted to determine the effectiveness and efficiency of this strategy. Item 1—Fire Training Facility Five year total =$4,500,000 Item 2—Fire &EMS Personnel (Training,QA/QI) Five year total=$2,000,000 Item 3—Fire Technology and Emergency Response Equipment Five year total=$1,960,000 The total five-year proposed budget equals$8,460,000.The following chart shows the budget by year. YEAR 1 REVENUES Sales and use tax (based upon 1/8 of one percent) $1,625,000 EXPENSES Fire Training Facility 900,000 Fire&EMS Personnel (Training, QA/QI) 400,000 Fire& EMS Emergency Response Equipment/Apparatus 325,000 *Cost of Administration of Strategies 0 Carry forward to Fund Balance 0 $0 YEAR 2 - REVENUES Sales and use tax(based upon 1/8 of one percent) $1,660,000 EXPENSES Fire Training Facility 900,000 Fire & EMS Personnel (Training, QA/QI) 400,000 Fire & EMS Emergency Response Equipment/Apparatus 360,000 *Cost of Administration of Strategies 0 Carry forward to Fund Balance 0 $0 REVENUES Sales and use tax(based upon 1/8 of one percent) $1,690,000 EXPENSES Fire Training Facility 900,000 Fire & EMS Personnel(Training,QA/QI) 400,000 Fire& EMS Emergency Response Equipment/Apparatus 390,000 *Cost of Administration of Strategies 0 Carry forward to Fund Balance 0 $0 YEAR 4 REVENUES Sales and use tax(based upon 1/8 of one percent) $1,725,000 EXPENSES Fire Training Facility 900,000 Fire&EMS Personnel (Training, QA/QI) 400,000 Fire& EMS Emergency Response Equipment/Apparatus 425,000 *Cost of Administration of Strategies 0 Carry forward to Fund Balance 0 $0 YEAR 5 REVENUES Sales and use tax(based upon 1/8 of one percent) $1,760,000 EXPENSES Fire Training Facility 900,000 Fire&EMS Personnel (Training,QA/QI) 400,000 Fire& EMS Emergency Response Equipment/Apparatus 460,000 *Cost of Administration of Strategies 0 Carry forward to Fund Balance 0 $0 *Includes both administrative costs conducted by the District and private or public entities, as 0%of the total revenues are budgeted for administration of the above-referenced strategies.