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Ordinance No. 12,199ORDINANCE NO. 12,199 AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF BAYTOWN, TEXAS, AUTHORIZING AND DIRECTING THE CITY MANAGER TO NEGOTIATE AND EXECUTE A VIDEO SYSTEMS SALE, INSTALLATION & INTEGRATION AGREEMENT WITH MEDIA RUSHWORKS, INC., FOR AUDIOVISUAL ENHANCEMENTS TO THE CITY COUNCIL CHAMBER; AUTHORIZING PAYMENT BY THE CITY OF BAYTOWN IN THE AMOUNT OF ONE HUNDRED SEVENTY -FIVE THOUSAND THREE HUNDRED ELEVEN AND 61/100 DOLLARS ($175,311.61); AUTHORIZING A CONTINGENCY ALLOWANCE IN THE AMOUNT OF FIFTEEN THOUSAND FIVE HUNDRED THIRTY -ONE AND 16/100 DOLLARS ($15,531.16); AND PROVIDING FOR THE EFFECTIVE DATE THEREOF. *********************************************** * * * * * * * * * * * * * * * * * * * * * * * * * * * * * ** BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF BAYTOWN, TEXAS: Section 1: That the City Council of the City of Baytown, Texas, hereby authorizes and directs the City Manager to negotiate and execute and a Video Systems Sale, Installation & Integration Agreement with Media RUSHWORKS, Inc., for audio /visual enhancements to the City Council Chamber under terms and conditions acceptable to the City Manager and the City Attorney. Section 2: That the City Council of the City of Baytown authorizes payment to Media RUSHWORKS, Inc., in the amount of ONE HUNDRED SEVENTY -FIVE THOUSAND THREE HUNDRED ELEVEN AND 61/100 DOLLARS ($175,311.61) for audio /visual enhancements in accordance with the agreement authorized in Section 1 hereinabove. Section 3: That the City Council hereby appropriates and authorizes a contingency allowance in an amount of FIFTEEN THOUSAND FIVE HUNDRED THIRTY -ONE AND 16/100 DOLLARS ($15,531.16) to be used in the sole discretion of the City Manager in furtherance of the improvements described in Section 1. Section 4: That the City Manager is hereby granted general authority to approve any change order involving a decrease or an increase in costs of FIFTY THOUSAND AND NO /100 DOLLARS ($50,000.00) or less, subject to the provision that the original contract price specified in Section 2 hereof may not be increased by more than twenty -five percent (25 %) including the contingency increase authorized in Section 3 hereof or decreased by more than twenty -five percent (25 %) without the consent of the contractor to such decrease. Section 5: This ordinance shall take effect immediately from and after its passage by the City Council of the City of Baytown. 1. TRC DtJC'IFD, Rf°ADand PASSFID� 1)), tile affirmalivc Oty ol'Baytown this the 14"' day cry" February, 2013, NMI MUM FTICIA BRYSC 15 APPROVED ASTO ACIO RAMIREZ. SR- City Vtorney C110 RA�41 �'.ob I 'o I I cp ' K �s� CI I iiy ( '(Mm I I �( �j ch I Im I uv NJ +Ck HAE B I ` A puom im, j I I pR I S I I \V( 'W 1, S dh ti ot, tile City Council of the NCARLOS, Mayor VIDEO SYSTEMS SALE,INSTALLATION&INTEGRATION AGREEMENT 7� t THIS AGREEMENT is made and entered into this day of /� 2013, by and between Media Rushworks, L.L.C., dba RUSHWORKS, (hereinafter referred to as "RUSHWORKS"), a Limited Liability Company,whose address is 800 Parker Square, Suite 200, Flower Mound, Texas, 75028, and the City of Baytown,Texas, (hereinafter referred to as"the City"). RECITALS WHEREAS, the City wishes to enter into an Agreement with RUSHWORKS to provide and install its VDESK Integrated PTZ Production System, and supply and install other video and audio components to create an integrated end-to-end audio/video operations topology for the benefit of the City; and WHEREAS,RUSHWORKS has submitted the attached Capex Proposal,Master Signal Flow Diagram, RUSHWORKS Vendor List and Electrical/Distribution diagram as Exhibits A,B,C and D: Exhibit A: RUSHWORKS Baytown Proposed Capex with extended ASAP.pdf This itemizes the components and costs of RUSHWORKS core system solution (VDESK PR08)and additional audio/video system components to be acquired and installed; and Exhibit B: Baytown Master Signal Flow.pdf This is a simple diagram that indicates the connectivity between and among the components to be installed and integrated as part of this agreement;and Exhibit C: Baytown Electrical with HDMI distribution 1218 2012 .pdf This diagram indicates the required locations for electrical power needed for the PTZ cameras, as well as the distribution paths for video and CATS cables necessary between the VDESK operations location and each camera position; and Exhibit D: RUSHWORKS Project Vendor List.pdf; and WHEREAS, the City desires to engage RUSHWORKS to render certain services in connection therewith,and RUSHWORKS is willing to provide such services, NOW, THEREFORE, in consideration of the premises and mutual obligations herein, the parties hereto do mutually agree as follows: 1. Scope of Services. RUSHWORKS shall perform the following services(hereinafter the"Services") in a satisfactory and professional manner. A. RUSHWORKS shall communicate directly with the City's Public Affairs Coordinator in order to gather as much information as possible regarding the expectations of the final system operation and performance 'in preparation for the installation,and for the actual site installation and training. B. RUSHWORKS shall submit a preliminary connectivity document (see attached Exhibit B) identifying all requisite installation components and the types of connections to be effected. This will identify video, audio, and data/network connections between and among all installed system components. The final document will be acknowledged and accepted via email communications to RUSHWORKS. RUSHWORKS/City of Baytown Systems Upgrade,Installation and Integration Agreement 1 C. Upon signing of this Agreement and receipt of the Purchase Order and initial 50% deposit from the City, RUSHWORKS will order all the items specified in the attached Capex Proposal, testing each received component. To the extent possible, the entire system will be built at RUSHWORKS and tested in an environment and connectivity profile that matches the planned configuration for the City per the design plan in Exhibit B. Certain large components such as furniture and large-format displays may be shipped to the City for ease of shipping and installation upon agreement of the City as to the shipping and delivery dates. D. During the construction work on the facility, RUSHWORKS shall conduct one or more site visits during the cabling installation phase of the project to verify and ensure that all cabling is being installed to match RUSHWORKS specifications as per Exhibit C. These site visits will be considered to be a part of the installation labor. E. RUSHWORKS shall disassemble and pack all components for shipment, and create an itemized inventory of the shipping containers. Upon shipment, RUSHWORKS will send shipping tracking information to the City's Public Affairs Coordinator. F. RUSHWORKS' installer will confirm with the City's Public Affairs Coordinator, Pierce Goodwin Alexander & Linville, Inc. ("PGAL") and Stonewall Constructors that any and all electrical pre-cabling which is the responsibility of the City has been completed according to the Electrical and HDMI Distribution diagram. (See Exhibit C.) RUSHWORKS will be responsible for the installation of the other cabling specified in Exhibit C which will include plenum-rated cables for DC power, video and control from the control room to the specified camera locations, CAT5 data and video connections to the dais, lectern and large monitor positions for presentation distribution, and audio lines for new speakers and microphones at the dais. G. When the RUSHWORKS' installer/trainer arrives at the customer facility, he will unpack each container and inspect for any transit damages. Any such damages will be photographed and itemized in an email report to the City's Public Affairs Coordinator. Further, any irregularities in the pre- cabling will be resolved by the relevant responsible party as specified in Paragraph F. H. The RUSHWORKS' installer will utilize his technical expertise to install the VDESK Integrated PTZ Production System, presentation system and audio systems in the City's facility, using for reference the connectivity diagram attached hereto as Exhibit B. I. The installer will provide the initial on-site training of designated support staff and/or operators in the procedures for operating the VDESK and A-LIST systems, including, but not limited to, creating PTZ presets, using the File Browser, creating Playlists, displaying "lower-third" names and titles, selecting presets, transitions and effects, and recording and streaming meetings. It is understood that the installer/trainer will be on-site at the City for at least five (5) days to perform the services required herein. J. Within seven (7) business days after the installation is complete and accepted by the City and the installer has departed, RUSHWORKS will provide documentation of the as-installed system connectivity, both in printed and PDF formats. These will be provided to the City's Public Affairs Coordinator. K. Within ten days of the City's request and at no cost to the City, the City will be entitled to review and receive a copy of all documents that indicate work and/or services are being performed under this Agreement. RUSHWORKS/City of Baytown Systems Upgrade,Installation and Integration Agreement 2 2. Time of Performance. Services of RUSHWORKS shall commence on the date of final execution of this Agreement and receipt of Purchase Order with initial 50% payment, and shall be undertaken and completed in such sequence as to assure their expeditious completion. Available installation dates will be suggested by the City's Public Affairs Coordinator, with actual dates agreed upon by the Coordinator, RUSHWORKS and the City. According to the current Microsoft Project schedule maintained by Stonewall Constructors (project "BCC Schedule April 15.mpp") and reviewed by RUSHWORKS on April 16, 2013, completion of facility construction is estimated to be June 12,2013. Subject to actual completion time,as well as availability of all required system components at the time the Purchase Order and initial down payment are received by RUSHWORKS, the parties expressly understand and agree that RUSHWORKS will strive to complete all services required herein, other than those services specified in Sections 14 and 15, within two weeks of the final completion date of construction. 3.Compensation and Method of Payment. A. Compensation. For performing the Services specified in Section 1 hereof, the City agrees to pay RUSHWORKS the amount of $175,311.61, which amount shall constitute full and complete compensation for RUSHWORKS' systems and services under this Agreement, including all expenditures made and expenses incurred by RUSHWORKS associated with provision, installation and training of its products and services. No changes shall be made and no bills for changes, alterations, modifications, deviations, and extra orders shall be recognized or paid for except upon a written change order signed by the City prior to the beginning of the work or services covered by the proposed change. B. Method of Payment. Fifty percent(50%)of the total amount shall be paid to RUSHWORKS upon the signing of this Agreement and RUSHWORKS' receipt of Purchase Order before ordering of materials or other work commences.The balance due of fifty percent(50%)of the total amount will be paid upon the acceptance of the Scope of Services as described and defined in Paragraph 1 of this Agreement by the City and receipt of affidavits of all bills paid from RUSHWORKS and all of its subcontractors/vendors. All payment obligations referenced herein are subject to the City's receipt of a proper invoice therefor. The City shall have thirty(30)days to pay RUSHWORKS's bills from the date of receipt of such bills. All bills must identify with specificity the work or services performed and the date(s) of such work or services. In the event of a disputed or contested invoice,the parties understand and agree that the City may withhold the portion so contested,but the undisputed portion will be paid. Interest will not accrue on those portions withheld pursuant to this section or Section 9 of this Agreement. 4. Independent Contractor. RUSHWORKS is considered as an independent contractor at all times in the performance of the services described in Section 1. RUSHWORKS further agrees that neither it nor its employees are entitled to any benefits from the City, or to any of the benefits granted to employees of the City. 5.Personnel. A. RUSHWORKS represents that it has, or will secure at its own expense, all personnel required to perform the Services required under this Agreement. Such personnel shall not be employees of or have any contractual relationships with the City. B. All the Services required hereunder will be performed by RUSHWORKS or under its supervision and all personnel engaged in the work shall be fully qualified and shall be authorized or permitted under state and local law to perform such Services. RUSHWORKS/City of Baytown Systems Upgrade,Installation and Integration Agreement 3 Indemnity RUSHWORKS AGREES TO AND SHALL INDEMNIFY AND HOLD HARMLESS AND DEFEND CITY, ITS OFFICERS, AGENTS, AND EMPLOYEES (HEREAFTER REFERRED TO AS "CITY") FROM AND AGAINST ANY AND ALL CLAIMS, LOSSES, DAMAGES, CAUSES OF ACTION, SUITS AND LIABILITY OF EVERY KIND, INCLUDING ALL EXPENSES OF LITIGATION, COURT COSTS, AND ATTORNEY'S FEES, FOR INJURY TO OR DEATH OF ANY PERSON, FOR DAMAGE TO ANY PROPERTY OR FOR ANY BREACH OF CONTRACT TO THE EXTENT ARISING OUT OF OR IN CONNECTION WITH AN ACT OF NEGLIGENCE, INTENTIONAL TORT, INTELLECTUAL PROPERTY INFRINGEMENT, OR FAILURE TO PAY ANY SUBCONTRACTOR OR SUPPLIER COMMITTED BY RUSHWORKS OR RUSHWORKS' AGENT, CONSULTANT UNDER CONTRACT, OR ANOTHER ENTITY OVER WHICH RUSHWORKS EXERCISES CONTROL (COLLECTIVELY RUSHWORKS' PARTIES). IT IS THE EXPRESSED INTENTION OF THE PARTIES HERETO, BOTH RUSHWORKS AND CITY, THAT THE INDEMNITY PROVIDED FOR IN THIS PARAGRAPH IS INDEMNITY BY RUSHWORKS TO INDEMNIFY AND PROTECT CITY FROM THE CONSEQUENCES OF RUSHWORKS' PARTIES' OWN WILLFUL MISCONDUCT, JOINT OR SOLE NEGLIGENCE AS WELL AS RUSHWORKS' PARTIES' INTENTIONAL TORTS, INTELLECTUAL PROPERTY INFRINGEMENTS, AND FAILURES TO MADE PAYMENTS ARISING OUT OF OR IN CONNECTION WITH THIS AGREEMENT. SUCH INDEMNITY SHALL NOT APPLY, HOWEVER, TO LIABILITY ARISING FROM THE PERSONAL INJURY, DEATH, OR PROPERTY DAMAGE OF PERSONS THAT IS CAUSED BY OR RESULTS FROM THE NEGLIGENCE OF ANY PERSON OTHER THAN RUSHWORKS' PARTIES. IN THE EVENT THAT ANY ACTION OR PROCEEDING IS BROUGHT AGAINST THE CITY FROM WHICH THE CITY IS INDEMNIFIED, RUSHWORKS FURTHER AGREES AND COVENANTS TO DEFEND THE ACTION OR PROCEEDING BY LEGAL COUNSEL ACCEPTABLE TO THE CITY. THE INDEMNITY PROVIDED HEREINABOVE SHALL SURVIVE THE TERMINATION AND/OR EXPIRATION OF THIS AGREEMENT. By this Agreement, the City does not consent to litigation or suit, and the City hereby expressly revokes any consent to litigation that it may have granted by the terms of this Agreement or any other contract or agreement, any charter, or applicable state law. Nothing herein shall be construed so as to limit or waive the City's sovereign immunity. RUSHWORKS assumes full responsibility for its work performed hereunder and hereby releases,relinquishes and discharges the City, its officers, agents, and employees from all claims, demands, and causes of action of every kind and character,including the cost of defense thereof, for any injury to or death of any person (whether they be either of the parties hereto, their employees, or other third parties) and RUSHWORKS/City of Baytown Systems Upgrade,Installation and Integration Agreement 4 any loss of or damage to property (whether the property be that of either of the parties hereto, their employees, or other third parties) that is caused by or alleged to be caused by, arising out of, or in connection with RUSHWORKS' work to be performed hereunder. This release shall apply with respect to RUSHWORKS' work regardless of whether said claims, demands, and causes of action are covered in whole or in part by insurance. 7. Insurance. RUSHWORKS shall procure and maintain at its sole cost and expense for the duration of the Agreement, insurance against claims for injuries to person or damages to property which may arise from or in connection with the performance of the Work hereunder by RUSHWORKS, its agents, representatives,volunteers,employees or subconsultants. a. RUSHWORKS' insurance coverage shall be primary insurance with respect to the City, its officials, employees and agents. Any insurance or self-insurance maintained by the City, its officials, employees or agents shall be considered in excess of RUSHWORKS' insurance and shall not contribute to it. Further, RUSHWORKS shall include all subconsultants, agents and assigns as additional insureds under its policy or shall furnish separate certificates and endorsements for each such person or entity. All coverages for subconsultants and assigns shall be subject to all of the requirements stated herein. The following is a list of standard insurance policies along with their respective minimum coverage amounts required in this Agreement: 1. Commercial General Liability Insurance ("Insured is RUSHWORKS and "Insurer" is The Hartford Insurance Company) Each occurrence: $1,000,000 General Aggregate: $2,000,000 No coverage shall be deleted from standard policy without notification of individual ■ Coverage shall be at least as broad as ISO CG 00 01. ■ No coverage shall be deleted from standard policy without notification of individual exclusions being attached for review and acceptance. 2. Workers Compensation ("Insured" is TriNet HR Corporation and "Insurer" is TriNet HR Corporation at Media Rushworks,LLC dba RUSHWORKS) Statutory Limits Employer's Liability: $1,000,000 3. Business Automobile Policy Combined Single Limits: $1,000,000 Coverage for"Hired Autos"and"Non-owned Autos" b. The following shall be applicable to all policies of insurance required herein. 1. Insurance carrier for all liability policies must have an A.M. Best Rating of B+:VIII or better. 2. Only insurance carriers licensed and admitted to do business in the State of Texas will be accepted RUSHWORKS/City of Baytown Systems Upgrade,Installation and Integration Agreement 5 3. Liability policies must be on occurrence form. Each insurance policy shall be endorsed to state that coverage shall not be suspended, voided, canceled or reduced in coverage or in limits except after thirty (30) days' prior written notice by certified mail,return receipt requested,has been given to the City. 4. The City, its officers, agents and employees are to be added as Additional Insureds to all liability policies. 5. Upon request and without cost to the City, certified copies of all insurance polices and/or certificates of insurance shall be furnished to the City. 6. Upon request and without cost to the City, loss runs (claims listing) of any and/or all insurance coverages shall be furnished to the City. 7. All insurance required herein shall be secured and maintained in a company or companies satisfactory to the City, and shall be carried in the name of RUSHWORKS. RUSHWORKS shall provide copies of insurance policies required hereunder to the City on or before the effective date of this Agreement. 8. Termination. The City, besides all other rights or remedies it may have, shall have the right to terminate this Agreement without cause upon ten (10) days' written notice from the City Manager to RUSHWORKS of the City's election to do so. Furthermore, the City may immediately and without notice terminate this Agreement if RUSHWORKS breaches this Agreement. A breach of this Agreement shall include,but not be limited to,the following: (a) failing to pay insurance premiums,liens,claims or other charges; (b) failing to pay any payments due the city,state,or federal government from RUSHWORKS or its principals, including,but not limited to,any taxes,fees, assessments,liens,or any payments identified in this Agreement; (c) the institution of voluntary or involuntary bankruptcy proceeding against RUSHWORKS; (d) the dissolution of RUSHWORKS; (e) refusing or failing to prosecute the Work or any separable part, with the diligence that will ensure its completion within the time specified in this Agreement; (f) failing to complete work wthin the time period specified in this Agreement; and/or (g) the violation of any provision of this Agreement. Upon delivery of any notice of termination required herein, RUSHWORKS shall discontinue all services in connection with the performance of the Agreement. Within ten (10) days after receipt of the notice of termination, RUSHWORKS shall submit a final statement showing in detail the services satisfactorily performed and accepted by the City and all other appropriate documentation required herein for payment of services. If this Agreement is terminated for cause, RUSHWORKS shall be liable for any damage to the City resulting therefrom. This liability includes any increased costs incurred by the City in completing RUSHWORKS' work. The rights and remedies of the City in this section are in addition to any other rights and remedies provided by law or under this Agreement. RUSHWORKS/City of Baytown Systems Upgrade,Installation and Integration Agreement 6 9. Indebtedness. If RUSHWORKS, at any time during the term of this agreement, incurs a debt, as the word is defined in section 2-662 of the Code of Ordinances of the City of Baytown, it shall immediately notify the City's Director of Finance in writing. If the City's Director of Finance becomes aware that RUSHWORKS has incurred a debt, the City's Director of Finance shall immediately notify RUSHWORKS in writing. If RUSHWORKS does not pay the debt within 30 days of either such notification, the City's Director of Finance may deduct funds in an amount equal to the debt from any payments owed to RUSHWORKS under this Agreement, and RUSHWORKS waives any recourse therefor. 10. No Right to Arbitration. Notwithstanding anything to the contrary contained in this Agreement, the City and RUSHWORKS hereby agree that no claim or dispute between the City and RUSHWORKS arising out of or relating to this Agreement shall be decided by any arbitration proceeding including, without limitation, any proceeding under the Federal Arbitration Act (9 U.S.C. Sections 1-14), or any applicable State arbitration statute, including, but not limited to, the Texas General Arbitration Act, provided that in the event that the City is subjected to an arbitration proceeding notwithstanding this provision, RUSHWORKS consents to be joined in the arbitration proceeding if RUSHWORKS' presence is required or requested by the City for complete relief to be recorded in the arbitration proceeding. 11. Proof of Payment to Vendors. Prior to the City making the final payment of 50% of the outstanding amount due to RUSHWORKS in accordance with Paragraph 3B preceding, RUSHWORKS will provide the City with documentation of proof that payments to vendors providing goods and/or services pertaining to this Agreement have been paid in full. The list of vendors and items are attached hereto as Exhibit A and receipt of affidavits of all bills paid from RUSHWORKS and all of its subcontractors/vendors. 12. Notices. Unless otherwise provided in this Agreement, any notice provided for or permitted to be given must be in writing and delivered in person or by depositing same in the United States mail, postpaid and registered or certified, and addressed to the party to be notified, with return receipt requested, or by delivering the same to an officer of such party. Notice deposited in the mail as described above shall be conclusively deemed to be effective, unless otherwise stated in this Agreement, from and after the expiration of three(3)days after it is so deposited. For the purpose of notice, the addresses of the parties shall be as follows unless properly changed as provided for herein below: For the City: CITY OF BAYTOWN Attn: City Manager P. O.Box 424 Baytown,Texas 77522-0424 FAX: 281-420-6586 For RUSHWORKS: RUSHWORKS Attn: President 800 Parker Square, Suite 200 Flower Mound,Texas, 75028 FAX: 972-899-8140 RUSHWORKS/City of Baytown Systems Upgrade,Installation and Integration Agreement 7 Each party shall have the right from time to time at any time to change its respective address and each shall have the right to specify a new address, provided that at least fifteen (15) days written notice is given of such new address to the other party. 13. Compliance with Laws. In providing the Scope of Services outlined herein, RUSHWORKS shall comply with all applicable laws,ordinances,and codes of the federal, State,and local governments. 14. Warranty The VDESK system installed by RUSHWORKS is warranted for one year from the completion date of the installation. The primary computer and its components are warranted for three years from the date of purchase. Third party components such as cameras,video cards,etc., are subject to the respective manufacturers' warranties. 15. Support. The System includes five (5) years of support under RUSHWORKS Annual System Assurance Plan (ASAP), which includes 24/7 access via the supplied LogMeIn remote communications utility, as well as phone and email support. All software updates and/or Version upgrades are also included for a period of five (5) years from the date of installation. After five years of included ASAP coverage, the Plan is optionally renewable yearly, with the Software Subscription and remote and phone Support totaling$3,756 annually. 16. Waiver. No waiver by either party to this Agreement of any term or condition of this Agreement shall be deemed or construed to be a waiver of any other term or condition or subsequent waiver of the same term or condition. 17. No Assignment. RUSHWORKS may not sell or assign all or part interest in the Agreement to another party or parties without the prior express written approval of the City Manager of such sale or assignment. The City may require any records or financial statements necessary in its opinion to ensure such sale or assignment will be in the best interest of the City. 18. Headings. The headings used in this Agreement are for general reference only and do not have special significance. 19. Construction and Severability. If any part of this Agreement is held to be invalid or unenforceable, such holding will not affect the validity or enforceability of any other part of this Agreement so long as the remainder of the Agreement is reasonably capable of completion. 20. Entire Agreement. This Agreement and the attached Exhibits contain the entire agreement of the parties and supersede any and all other agreements or understandings, oral or written,whether previous to the execution hereof or contemporaneous herewith. This Agreement may only be amended by written instrument approved and executed by both of the parties. The City and RUSHWORKS accept and agree to these terms. 21. Applicable Law. This Agreement shall be governed by and construed and enforced in accordance with the laws of the State of Texas,and the laws,rules and regulations of the City. The parties further agree that performance and all matters related thereto shall be in Hams County, Texas. 22. Authority. The officers executing this Agreement on behalf of the parties hereby represent that such officers have full authority to execute this Agreement and to bind the party he/she represents. RUSHWORKS/City of Baytown Systems Upgrade,Installation and Integration Agreement 8 IN WITNESS WHEREOF, the City and RUSHWORKS have executed this Agreement as of the date first above written. RUSHWORKS for the City of Baytown: Approv By• RO D LEIP R By: i Title: l�G � City Manager Date: S 1�O1� S` 7 l� ��o�•��,YTO(yy<^ • s • �y .� J. RUSHWORKS/City of Baytown Systems Upgrade,Installation and Integration Agreement 9 EXHIBIT A SYSTEMS City Price VDESK HD-8 SXHE-50.9N 1 Sub Total By Area 46,636.00 PODRIM 2:1 DVI switch,RS232/IR/Contact controllable 1 1:2 DVI distribution amp 1 DVI+unbal and to HDMI 1 HDMI to dl ikat TP to C/R 1 digikat TP to DVI from CIR to swx 1 Dell Optiplex 9010 RW stock unit 1 21.5"touchscreen 1 VGAISIereo/232 to digikat to C/R,aux 1 Sub Total By Area 4,164.00 CONTROL ROOM Presentation switcher HDMI VO 1 di ikat TP to HDMI frompodium) 1 dl ikat TP to VGA/Stereo/232 from podium 1 Pointmaker PV14600 HDMI 1 21.5'Touchscreen 2 Mounting arm for presentation preview dispi. 1 Dual-display arm for VDESK monitors 1 DVI to di ikat TP topodium) 1 1:8 HDMI DA 1 HDMV232/IR to di dkat TP 5 x room displays) 5 HDMI to di ikat TP to lectern DAs 2 Bidirectional bal/unbal conv/am for MZ 1 VDESK into Kramer 5x5 1 5x5 matrix Com Ite/Bal swx 1 K-Net 5 control hub 1 K-Net remote controller 1 Custom panel with LED/switches for remote 1 17A 12V DC power supply for cameras 1 24 channel mixing board 1 8x8 programmable DSP 3 Shure ceiling mic,white,Omnidir cart 5 Shure wireless handheld mic/receiver 1 4-channel mic mixer for ceiling audience mlcs 1 40W/70V in-ceiling speaker Room 10 70V amplifier 1 25W/7OV in-ceiling speaker(Dais) 7 5"Active 2-way studio monitor 2 1:5 Balanced Audio DA 1 Unbalanced to balanced am ma 1 24V power supply for ST-UBA2 1 Omnidesk Black melamine 1 Omnidesk sidecar-left 1 Sub Total By Area 34,923.12 DNS di ikat TP to HDMI from C/R 2 1:4 HDMI DA 5 2:1 HDMI switch stb/contact 16 21.5'touchscreen 16 Windows7 PC for Agenda 16 Shure 18'desktop microphone 5 6-button Control panel 2 Sub Total By Area 31,343.60 MAIN ROOM di ikat TP to HDMU232AR 5 52"LED/LCD 3 80'LED/LCD 2 52"mounts supplied by PGAL Sub Total By Area 21,024.00 PROJECT SUBTOTAL 138,110.72 INBOUND/OUTBOUND SHIPPING 1 2,625.00 PROJECT DESIGN 1 3,000.00 CABLING,WIRES,CONNECTORS 1 2,800.00 9 5.00 SITE COSTS: Installation 8 Training 5 8.000.00 Vehicle Rental 8 Mileage 1 342b0 Hotel 5 750.00 Per Diem 5 500.00 Air Fare 1 400.00 9,992.50 TOTAL PROJECT COST 156,528.22 ASAP 9 •MEyears 18,793.39 This includes 24/7 Customer Support via phone,email,and unlimited software downbads. It also includes the LOGMEIN remote access license that was included with your RUSHWORKS system. TOTAL CAPEX WITH 5 YEAR SUPPORT 17 311.61 EXHIBIT B �a - � lol b�p - QpbCrle .- • VF/11O aa �IDdONe� \\ woa as s.'m ns tw�nwee� brPe Hbrertl�Y� _. «Q/ V PYue Yo lbb ,r nnnm H.cars Chamber Olepley Penele (4) i I u,.ye w�uon oe.. eew sr�.sewn osr ee• •ib►N>D � r as •e ae.+rDA RUSMWORK&W orvrruPiaacrsowruvs City of SaytI wn 1/4/2013 Master Signal Flow ©2012 RUSHWORKS All Rights Reserved EXHIBIT C rt In wall recess,include ❑ power for monitor � _ �(_ �♦ �sI W x 7 a In wall recess,included _♦ These locations are in power for monitor the ceiling,should be paired with a power drop for ceiling \ mounted monitors Camera 1111 1 should each have: - - © 1 HMDI rated RG6(Belden i6g A or equly) 1 CatsE/Cat6 data i— Custom twisted pair rProp�os.d WORKS.ty 12mnductor z 16ga line fu 12V DC power Allterminate in TV Equiv room . drop,cable providatl byytown Locatons ere appmxlmateveres may ba left AV vendor—allunlerm n..in telling wdh n lead 1g•slack. terminate inTV Equip ectrical/ 121iB/2012 roomAV room ibution C 2012 RUSHWORKS All Rights Reserved EXHIBIT D RUSHWORKS Project Vendor List 1 Source Acopian Almo Amazon B&H Boeckler Dell Kramer Markertek Matrox Omnirax Peerless Rack Solutions Simplified Electronics Solutions