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Ordinance No. 10,384ORDINANCE INTO. 10,384 AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF BAYTOWN, TEXAS, APPROVING THE FISCAL YEAR 2006 -07 BUDGET SUBMITTED BY THE BOARD OF DIRECTORS OF THE BAYTOWN FIRE CONTROL, PREVENTION, AND EMERGENCY MEDICAL SERVICES DISTRICT; AND PROVIDING FOR THE EFFECTIVE DATE THEREOF. WHEREAS, on the 26`h day of July, 2006, the Board of Directors (the `Board ") of the Baytown Fire Control, Prevention and Emergency Medical Services District (the "District ") held a public hearing regarding alternate budget procedures in accordance with the published notice of such hearing; and WHEREAS, after the public hearing was held, the Board established a fiscal year and adopted an alternate budget procedure; and WHEREAS, in accordance with such adopted alternate budget procedure and the published notice of the budget hearing, the Board conducted a hearing to consider the District's proposed annual budget on the 26`h day of July, 2006; and WHEREAS, on the 26`h day of July, 2006, after considering the proposed budget together with the testimony and information received at the public hearing, the Board adopted its 2006 -07 budget: and WHEREAS, within ten days of the Board's adoption of its budget, the Board submitted its approved budget to the City Council of the City of Baytown, Texas; and WHEREAS, on the 10`h day of August, 2006, the City Council of the City of Baytown, Texas, held a public hearing to consider the budget adopted by the Board and submitted to the City Council in accordance with the published hearing notice; and WHEREAS, the City Council of the City of Baytown, after considering the submitted budget together with the testimony and information received at the public hearing, believes that the budget approved by the Board is consistent with the interest of the taxpayers of the District:. NOW THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF BAYTOWN, TEXAS: Section 1: That all matters and facts set forth in the recitals hereinabove are found to be true and are approved by the City Council of the City of Baytown, Texas. Section 2: That the City Council of the City of Baytown, Texas hereby approves the budget submitted by the Board of the Baytown Fire Control, Prevention and Emergency Medical Services District, which budget is attached hereto as Exhibit "A" and incorporated herein for all intents and purposes for the District's 2006 -07 fiscal year. sectioll 3: Thl Mnmwe shall take effect inmuclateb, R-om and after its passage; by (,Jty Council of the My of Baytmvn. fWRODUCTI), Rf,,AD ,,md RASSED by 1he affirmaij My of Baytt.)wn 4iis the 10'�' day, of' August, 2006. m .0y 9a ate APPROVE) AS TO FORM: of [lie City, C'(: raid of the Ft. DONCARLOS, Nfii)/or RAKaNnTHMAly CVmwaThiWww"QWWAugw JTAgwWnOCMAADNWWVBw%mdm: I ` - MEMORANDUM July 26, 2006 Corrected August 9, 2006 TO: Members, Baytown Fire Control, Prevention and Emergency Medical Services District Board FROM= Gary Jackson, City Manager SUBJECT: Baytown Fire Control, Prevention and Emergency Medical Services District — 2006 -2007 Proposed Budget In accordance with Local Government Code 344.203, the following is the annual budget proposal for the fiscal year from October 1, 2006 through September 30, 2007 for the Baytown Fire Control, Prevention and Emergency Medical Services District. Financial Statements (344.203) (b) 1. In accordance with LGC 344.062(b), the outstanding financial obligations of the district are the costs by the City of Baytown in creating the District. Those expenses, unique to the creation of the FCPEMSD are $3,821 _ 2. Since the District was only recently created, the District has no cash on hand to the credit of each fund. 3. Since the District was only recently created, the District received no funds during the previous fiscal year. 4. Since the District was only recently created, the District has no funds available to it in the current fiscal year_ 5. The money necessary to fund the proposed programs in this budget is $792,099. 6. There were no programs not approved for funding in this proposed budget. -- 7. The sales tax rate for the next fiscal year is 1/8%. 8. The estimated balance at the end of the upcoming fiscal year is $10,851. 9. The estimated revenues and balances available to cover the proposed budget is $802,950. Two Year Fire Control Prevention and Emergency Medical Services Plan and Budget Plan The Temporary Fire Control, Prevention and Emergency Medical Services District Board adopted and the Baytown City Council approved a Two Year Crime Control and Budget Plan, as required by LGC 344.061. That adopted plan is attached to this proposed budget submission. Proposed Budget EXHIBIT A The proposed budget for the upcoming fiscal year is attached. This budget differs from the Two Year Budget Plan in the following ways: 1. Revenue Estimates are increased to reflect current sales tax revenue forecasts. 2. The reimbursement of City of Baytown expenses for District creation is added. 3. The expenditures listed in the Two Year Fire Control, Prevention and Emergency Medical Services Plan are updated to reflect the updated equipment and personnel costs. A comparison of the budget line items between the Two Year Budget Plan and the proposed 2006 -2007 Budget is illustrated below: FCPEMSD Two -Year Plan Proposed 06/07 REVENUES (sales and use tax based upon 1/8 of one percent) $750,000 $802,950 EXPENDITURES Fire Training Facility and Operation (Includes additional Fire Training Officer, Lieutenant, in Year One and development of a Fire Training Facility Master Plan) $ 75,000 $ 75,778 Replacement of Medical Equipment 40,000 ( 37,500 Replacement of Fire Apparatus 400,000 440,000 Replacement of Ambulance 135,000 135,000 Replacement of Analog Radio Equipment 100,000 100,000 Cost of Administration of the District 0 0 Reimbursement of the Cost of District Creation 0 3,821 TOTAL EXPENDITURES $750,000 $792,099 CARRYOVER TO YEAR 2 $0 $10,851 The State statute (344.205) requires that the FCPEMSD Board adopt its budget no later than August 2nd to allow for a Public Hearing before City Council and Council's subsequent consideration. Although the budget adoption schedule for the District Board is recommended for change to allow for expedited review and approval this year, the time requirements for City Council review cannot be modified. CITY OF BAYTOW Fire-EMS Special District ,OOo -0- bud_et - Final DIVISION BUDGET WORKSHEET 2006 -07 20701 IFire - EIS Special District 2006 -07 Reflects 7 -6 -06 Changes: Moved 540,000 ambulance Equip. to 20702 EMS Sp. District & Cut 5135.000 - ENIS Sp. District 20702 already budgeted one. 2004 2005 2006 2006 2007 Acct. # acct. Description Actual Actual Budget Estimated Dept Base 7100 Personal Services 71002 Regular Wages S S S S S 35,768 71021 Health And Dental Ins - - - 4,051 71022 TNIRS - - - - 5,684 71023 FICA - - 7,805 71028 Workers Compensation - - - 1,570 71041 Allowances - - - - 900 Total Personal Services - - 50,778 Total Operating - - 50.778 8000 Capital Outlay 84042 Machinery And Equipment - 37,500 84043 Motor Vehicles - - 575,000 84045 Radio & Testing Equipment - - 100,000 85002 Architecture - - - 25,000 Total Capital Outlay - - - 737,500 9000 Other Financing Uses 91101 To General Fund - - 3,821 Total Other Financing Uses - - 3,821 TOTAL DIVISION S - S - S - S - S 792,099 7,21/3006 11:13 AN1 Division Budget.1 CITY OF BAYTOwN Fire -EN1S Special District 2006 -07 budzet - Final 7 -20 -06 2006 -07 BUDGET BASE LEVEL FOOTNOTES 20701 Fire - EINIS Special District 2006 -07 Acct.# Account Name Justification Amount 71002 Regular Wages Fire Training - Lieutenant (8 months) S 35.768 71021 Health And Dental Ins 4,051 Fire Training - Lieutenant (8 months) 71022 TMRS 5,684 Fire Training - Lieutenant (8 months) 71023 FICA 2,805 Fire Training - Lieutenant (8 months) 71028 Workers Compensation 1,570 Fire Training - Lieutenant (8 months) 71041 Allowances 900 Fire Training - Lieutenant (8 months) Total Personnel Services 5 0, 7 78 84042 Machinery & Equipment 37,500 Medical Equipment 37,500 (1) 12 -Lead portable Biphasic Defibrillator/Monitor with Non- Invasive Blood Pressure, End Tidal CO2 Monitor, Pulse Oximeter, Data Recorder and Printer (Zoll Model E) 530,000 (3) Automatic Electronic Defibrillators (.AED's) (including mounting kit and one additional Defibrillator pad kit each) @ S2,500; S7,500 84043 Motor Vehicles 575,000 Replacement Fire Apparatus 440,000 - (replacing Front -line Engine 2; "E -2 wi11 go intoreservc status as R -5) -- Replacement Ambulance 135,000 Ambulance - Frazer Type I 14" generator powereed module moutned on a 2007 chevrolet C4500 chassis. Frazer quoted price of 2006 model with 5% increase. ($123,950 x5% S 130.148) could be less depending on Chevy new model pricing 84045 Radio & Testing Equipment 100,000 Replacement of analog communications equipment with digital communications equipment. 85002 Architecture Fire Training Facility Master Plan Development 25,000 Total Capital 737,500 7/21/2006 11:13 AM Base Notes.l CITY OF BAYTONVN Fire-EMS Special District - 1006 -07 budget - Final 7 -20 -06 2006-07 BUDGET BASE LEVEL FOOTNOTES 20701 Fire - ENIS Special District 2006 -07 Acct.# Account Name Justification Amount 91101 To General Fund Reimburse District Creation Expenses Total Transfers 3,821 3.821 3,821 Total 20701 Fire Special District Budget S 792,099 7/2112006 11:13 AM Base Notes? Fire Control, Prevention and Emergency Medical Services District 2006 Strategies and Evaluation • A detailed list of the strategies to be supported by the FCPEMS district. The mission for the City of Baytown's Fire Rescue and Health / EMS Departments is to provide the highest quality of customer service in emergency situations. This mission will be accomplished by providing the best possible training for personnel and state -of- the -art equipment used to respond and provide services. The Fire Control, Prevention and Emergency Medical Services District (FCPEMSD) will incorporate strategies designed to enhance public safety in Baytown. Item 1 — Fire Training Facility The FCPEMSD will provide the resources needed to plan and build a state -of- the -art multi - functional fire training facility allowing essential training to the members of the Baytown Fire Department. Item 2 — Purchase Fire Response and Technology Equipment The first year plan is to purchase a new fully equipped Engine /Pumper. Beginning year two through year five, additional funds will be set aside each year for future purchase of fire response and technology equipment. Item 3 — EMS Technology and Capital Equipment Ambulance Fleet — Provide a mechanism to replace an aging vehicle fleet of a regular basis, decreasing vehicle down -time and increasing response reliability. This plan includes a replacement ambulance in year one. The City of Baytown currently operates a fleet of 5 ambulances, of which 3 are staffed by paramedic crews 24 -hours per day, 1 is staffed by a shift - supervisor, and 1 is kept in reserve. Collectively, they respond to over 7,400 medical emergencies each year. Emergency ambulances must be able to respond when requested without delay or failure. Failure of a vehicle can lead to delays in response and in delivery of a critical patient to an appropriate medical facility. The current ambulance fleet includes the following vehicles: 1999 Type 3 Modular Ambulance 2000 Type 1 Modular Ambulance Remount' 2000 Type 3 Modular Ambulance 2001 Type 3 Modular Ambulance 2005 Type 1 Medium Duty Modular Ambulance ' 2000 Chassis placed utilizing a 1990 module 1 Since October, 2005, overall response reliability for the ambulance fleet is near 83% (we average 4 ambulances available for use, with 1 ambulance out of service for unscheduled mechanical problems). While there is no clear standard for response reliability, most services strive to keep their fleet response reliability near 95 %. Medical Equipment - Provide for timely replacement of mission critical medical devices. Each primary ambulance is equipped with a 12 -lead EKG defibrillator /monitor. This device allows the paramedic to perform several critical functions in patient assessment, diagnosis determination. and treatment of a variety of emergency conditions. The devices monitor the condition of a patient's heart, measure blood pressure and pulse, determine the amount of oxygen in the blood, and deliver electrical shocks to a dying heart. The reliability of the EKG defibrillator /monitor must be maintained near 100% in order to perform accurate and timely diagnosis and treatment. Failure of any portion of the device can lead to a negative impact on the patient, including death. The monitors have an industry recommended limited service life of 5 years before their reliability begins to drop. There are currently 5 monitors in inventory, all of which are assigned to an emergency response vehicle. This leaves none in reserve for the department to use should a device fail. In addition, 2 of the monitors are 6 years old, which is well beyond their anticipated service life. The 12 -lead EKG Defibrillator /monitor inventory includes: Zoll 12 -Lead Unit # Medic 2 2000 Zoll 12 -Lead Unit # Medic 510 2001 Zoll 12 -Lead Unit # 501 2004 Zoll 12 -Lead Unit # Medic 3 2005 Zoll 12 -Lead Unit # Medic 1 2005 Item 4 - Communications Technology and Equipment The Emergency Communications strategies for the FCPEMSD involve maintaining the latest, most reliable technology to ensure public safety communications at all times. The original CCPD funded the implementation of the 800 MHz trunked radio system. This system is nearing 10 -years old and transition from the current analog system to a digital format must begin soon. Funds will be set aside annually to provide for a managed transition to this latest, more reliable digital communications platform. • • The method of annually evaluating the effectiveness and efficiency of the individual fire control, prevention and emergency medical services strategies. Performance Measurement - Fire Training Facility The fire training facility will consist of a multi -year plan that will be constructed in phases. The evaluation of the plan will consist of the completion of each Phase: Phase 1 - Architectural Design and Development Phase 2- Infrastructure Phase 3 - Educational Facility / Assistant Training Officer Phase 4 - Driver Training Course Phase _r - Four (4) Story Drill Training Tower Phase 6 - One (1) Live Fire Training Building Phase 7 - Haz -Mat Training Area Performance Measurement - Fire Response and Technologv The department's plan for the first year of the tax district is to purchase a new fully equipped Engine /Pumper for $400,000 with $125,000 placed into a new fund created for future purchase of fire response and technology equipment starting the second year. Performance Measurement - EMS Technology and Capital Equipment The evaluation of this strategy to measure effectiveness and efficiency includes monitoring fleet reliability on a monthly basis. Specifically, the measures include identifying the number of hours ambulances are available each month, the number of vehicle repairs each month and the cost of vehicle repairs each month. We anticipate a decrease in fleet maintenance costs, as newer vehicles are easier to maintain, consuming fewer maintenance dollars from the general fund budget. The evaluation of this strategy involves determining whether or not current EKG Mcnitor /Defibrillators have been replaced at or before the end of their recommended service iife of five years. Adoption of these strategies and supporting budget should improve emergency medical response services in Baytown. Performance Measurement - Communications Technologv and Equipment Evaluation of the effectiveness of this strategy is readily apparent in the implementation of the digital transition plan and by the improved reliability of public safety communications. i The amount of money budgeted by the district for each fire control, prevention and emergency medical services strategy. The following budget is offered for the strategies proposed. Each item is keyed to the items listed above: Item 1 — Fire Training Facility and Operation Five year total = $1,475,000 Item 2 — Fire Technology and Capital Equipment Five year total - $900,000 Item 3 — EMS Technology and Capital Equipment Five year total = $875,000 Item 4 — Communications Technology and Equipment Five year total = $5,000 The total budget proposed equals $3,750,000. The attached chart shows the budget by year. YEAR 1 REVENUES (sales and use tax based upon 118 of one percent) $750,000 USES I 0 Fire Training Facility and Operation 575,000 AVAILABLE FOR YEAR 3 Fire Technology and Capital Equipment 400,000 EMS Technology and Capital Equipment 175,000 Communications Technology and Equipment 100,000 Cost of Administration of Strategies' 0 AVAIL AELL FUK YLAK L 1 1 5 0 1 I YEAR 2 REVENUES (sales and use tax based upon 118 of one percent) I $750,000 USES i Fire Training Facility and Operation S350,000 Fire Technology and Capital Equipment I 125,000 i i EMS Technology and Capital Equipment 175,000 Communications Technology and Equipment ( 100,000 Cost of Administration of Strategies' I 0 AVAILABLE FOR YEAR 3 $ 0 n • • • • 0 YEAR 3 REVENUES (sales and use tax based upon 118 of one percent) $750,000 USES Fire Training Facility and Operation $350,000 Fire Technology and Capital Equipment 125,000 EMS Technology and Capital Equipment 175,000 Communications Technology and Equipment 100,000 Cost of Administration of Strategies" 0 AVAILABLE FOR YEAR 4 $ 0 YEAR 4 REVENUES (sales and use tax based upon 1/8 of one percent) $750,000 USES Fire Training Facility and Operation $350,000 Fire Technology and Capital Equipment 125,000 EMS Technology and Capital Equipment 175,000 Communications Technology and Equipment 100,000 Cost of Administration of Strategies' 0 AVAILABLE FOR YEAR 5 $ 0 YEAR 5 REVENUES (sales and use tax based upon 1/8 of one percent) $750,000 USES Fire Training Facility and Operation S350,000 Fire Technology and Capital Equipment 125,000 EMS Technology and Capital Equipment 175,000 Communications Technology and Equipment 100,000 Cost of Administration of Strategies' 0 AVAILABLE AFTER YEAR 5 0 Includes both administrative costs conducted by the District and private or public entities, as 0% of the total revenues are budgeted for administration of the above - referenced strategies.