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Ordinance No. 10,383ORDINANCE NO. 10,383 AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF BAYTOWN, TEXAS, APPROVING THE FISCAL YEAR 2006 -07 BUDGET SUBMITTED BY THE BOARD OF DIRECTORS OF THE BAYTOWN CRIME CONTROL AND PREVENTION DISTRICT: AND PROVIDING FOR THE EFFECTIVE DATE THEREOF. WHEREAS, on the 26`h day of July, 2006, the Board of Directors (the "Board ") of the Baytown Crime Control and Prevention District (the "District ") held a public hearing regarding alternate budget procedures in accordance with the published notice of such hearing; and WHEREAS, after the public hearing was held, the Board established a fiscal year and adopted an alternate budget procedure; and WHEREAS, in accordance with such adopted alternate budget procedure and the published notice of the budget hearing, the Board conducted a hearing to consider the District's proposed annual budget on the 26`h day of July, 2006; and WHEREAS, on the 26`h day of July, 2006, after considering the proposed budget together with the testimony and information received at the public hearing, the Board adopted its 2006 -07 budget; and WHEREAS, within ten days of the Board's adoption of its budget, the Board submitted its approved budget to the City Council of the City of Baytown, Texas; and WHEREAS, on the 10`h day of August, 2006, the City Council of the City of Baytown, Texas, held a public hearing to consider the budget adopted by the Board and submitted to the City Council in accordance with the published hearing notice; and WHEREAS, the City Council of the City of Baytown, after considering the submitted budget together with the testimony and information received at the public hearing, believes that the budget approved by the Board is consistent with the interest of the taxpayers of the District; NOW THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF BAYTOWN, TEXAS: Section l: That all matters and facts set forth in the recitals hereinabove are found to be true and are approved by the City Council of the City of Baytown, Texas. Section 2: That the City Council of the City of Baytown, Texas hereby approves the budget submitted by the Board of the Baytown Crime Control and Prevention District, which budget is attached hereto as Exhibit "A" and incorporated herein for all intents and purposes for the District's 2006 -07 fiscal year. Section 3-, This ordinance shall take effect immediately fi-oin and after its passage by the City Council of the City, of Baytov7n. INTRODUCED, RLU) and PASSED by the affirniative( to of the City Council ofthe City of Naytown this the 10''s day' of , AuClUm 2,006� Z-- A Is DONCARLOS, Mayor Y, City Clerk APPROVED A`3 TO FORM: 4 CI 4A10 R.AIM tz —7 SR— Attoi C, * * * MEMORANDUM * * * July 26, 2006 Corrected August 9, 2006 TO: Members, Baytown Crime Control and Prevention District Board FROM: Gary Jackson, City Manager SUBJECT: Baytown Crime Control and Prevention District— 2006 -2007 Proposed Budget In accordance with Local Government Code 363.203, the following is the annual budget proposal for the fiscal year from October 1, 2006 through September 30, 2007 for the Baytown Crime Control and Prevention District. Financial Statements (363.203)(b) 1. In accordance with LGC 363.062(e), the outstanding financial obligations of the district are the costs by the City of Baytown in creating the District. Those expenses, unique to the creation of the CCPD are $3,821. 2. Since the District was only recently created, the District has no cash on hand to the credit of each fund. 3. Since the District was only recently created, the District received no funds during the previous fiscal year. 4. Since the District was only recently created, the District has no funds available to it in the current fiscal year. 5. The money necessary to fund the proposed programs in this budget is $745,279. 6. There were no programs not approved for funding in this proposed budget. 7. The sales tax rate for the next fiscal year is 1/8 %. 8. The estimated balance at the end of the,upcoming fiscal year is $57,671. 9. The estimated revenues and balances ' availa,ble to cover-"the proposed budget is $802,950. - Two Year Crime Control and Budget Plan The Temporary Crime Control and Prevention District Board adopted and the Baytown City Council approved a Two Year Crime Control and Budget Plan, as required by LGC 363.061. That adopted plan is attached to this proposed budget submission. Proposed Budget The proposed budget for the upcoming fiscal year is attached. This budget differs from the Two Year Budget Plan in the following ways: 1. Revenue Estimates are increased to reflect current sales tax revenue forecasts. E1MlT A 2. The reimbursement of City of Baytown expenses for District creation is added. 3. The Crime Control Plan which includes the hiring of additional Police Officers is updated from 10 Patrol Officers to 14 Patrol Officers and from two Police vehicles to five to reflect the increase in revenue. A comparison of the budget line items between the Two Year Budget Plan and the proposed 2006 -2007 Budget is illustrated below: CCPD Two -Year Plan Proposed 06107 REVENUES (sales and use tax based $750,000 $802,950 upon 118 of one percent) EXPENDITURES Additional Police Officers: (The original (10) $600,000 (14) $572,958 Two Year Plan estimated salaries for 10 months. Since the District will not begin receiving revenues until December, those positions are proposed to begin in January.) Additional Vehicles 2 48,000 5 120,000 Mobile Data Terminal Program: (There (10) 52,000 (10) 48,500 has been a price reduction in the Mobile Data Terminals since the preparation of the Two Year Plan. Cost of Administration of the District 0 0 Reimbursement of the cost of District 0 3,821 creation TOTAL EXPENDITURES $700,000 $745,279 CARRYOVER TO YEAR 2 $50,0001 $57,671 The State statute (363.205) requires that the CCPD Board adopt its budget no later than August 2nd to allow for a Public Hearing before City Council and Council's subsequent consideration. Although the budget adoption schedule for the District Board is recommended for change to allow for expedited review and approval this year, the time requirements for City Council review cannot be modified. CITY OF BAYTO«''N CCPL Special Dtstnct -'006-i)-,-'-: officers DIVISION BUDGET WORKSHEET 3006 -07 CCPD Special District 2006 -07 Acct. # Acct. Description 7100 Personal Services 71002 Regular Wages 71021 Health And Dental Ins 71022 TMRS 71023 FICA 71028 Workers Compensation Total Personal Services 7200 Supplies 72007 Wearing Apparel Total Supplies Total Operating 8000 Capital Outlay 840.32 Machinery And Equipment 84043 Motor Vehicles Total Capital Outlay 9000 Other Financing uses 91101 To General Fund Total Other Financing Uses TOTAL DIVISION 2004 20051 2006 2006 Actual Actual Budget Estimated S - S - S S 2007 Dept Base S 388,752 56,711 60,257 29.169 18.470 553.358 19.600 19.600 572.958 48,500 12 0, 000 168,500 3,821 3,821 S 745.279 7 /2IP -006 11:14 AM Division Budgct.l CITY OF BAYTONt'N CCPD Special Dismct 2006 -07 -i-i otTicers --6 -06 2006 -07 BUDGET BASE LEVEL FOOTNOTES 0 CCPD Special District 2006 -07 Acct.# account Name Justification Amount Fourteen Patrol Officers to be hired, beginning January 2007 71002 Regular Wages 388,752 71021 Health And Dental Ins 56,711 71022 TMRS 60,257 71023 FICA 29,169 71028 Workers Compensation 18,470 TOTAL PERSONAL SERVICES 553,358 72007 Wearing Apparel New uniform issue for (14) officers @ S900 each 12.600 Body armor vests. new and replacement, 14 @ S550 ea 7,000 19,600 TOTAL SUPPLIES 19,600 84042 Machinery And Equipment Replacement Laptop Computers - 10 @ S4,850 48,500 48,500 84043 Motor Vehicles Fullsize Police Vehicles, 5 @, S24,000 120.000 120,000 TOTAL CAPITAL OUTLAY 168.500 91101 To General Fund Reimburse District Creation Expenses 3,821 3.821 TOTAL TRANSFERS 3,821 TOTAL. YEAR ONE CCPD 745,279 YEAR ONE BUDGET BASED ON NINE (9) MONTHS - $802,950 Salaries based on starting salary for nine (9) months 781/2006 11:14 AM Base Notes.1 Crime Prevention and Control District 2006 (CCPD) Strategies and Evaluation A detailed list of the crime control and crime prevention strategies to be supported by the district. The mission statement for the City of Baytown's Police Department states, "Our mission is to enhance the quality of life in the City of Baytown by working cooperatively with the citizens within the framework of the U.S. Constitution. Our mission will be accomplished by enforcing laws, educating the public, preserving the peace, reducing citizen apprehension, and providing a safe environment for our community by vigorously eliminating the criminal element." The Crime Control and Prevention District (CCPD) will incorporate strategies designed to enhance public safety in Baytown. Item 1 — Ten (10) Police Officers The CCPD will provide additional resources through increased manpower that is needed to target specific issues in the community. History has shown that a targeted response can be the most efficient use of these increased resources. The hot spots of crime issues (Northwood, Bergeron Park, Highway 146, Garth Road and IH -10 corridors, etc) call for a large_ quick reaction force that can address specific issues as they arise. CCPD funding will provide personnel for specific targeted responses to selected criminal activity. The additional personnel will be hired to create a patrol Targeted Response Team or "Hot Spot" group. Those officers will be used at different times and in different geographical areas of the city as "Hot Spots" occur. They will be used as a unit to saturate problems for quick resolution. Rather than responding to the results of criminal activity, the officers will be able to prevent or curtail the crimes and to quickly take the offenders into custody. The team may also be used to replace a complete Patrol shift for short periods of time to allow patrol officers to attend mandated training. Officers are required to attend 40 hours of training every two (2) years. Having the ability to pull entire shifts off of the street to attend training will insure that the mandated requirements are met without the need for additional overtime. Another need for additional personnel will be satisfied through these funds by providing additional manpower to the existing DOT unit. The additional manpower will allow for increased inspections of commercial vehicles traveling through our city. W11` L'� Item 2 — Vehicles Funding will be used to add additional vehicles to the department for these new personnel to use during the performance of their duties. Item 3 — Mobile Data Terminal (MDT) Program CCPD funding would be used to replace the aging laptop computer system used in the patrol vehicles as Mobile Data Terminals (MDTs). The department has used MDTs since 2000 and currently operates 71 units. There is currently no program in place for funding of this in the Police Department budget. The computers provide a means by which better communications can be provided to the officer in the field. Rapid communications and access to computer information makes for a better informed officer and a safer environment for the units in the field. • The method of annually evaluating the effectiveness and efficiency of the individual crime control and crime prevention strategies. A key legislative requirement of a proposed Crime Control and Prevention District is the inclusion of a mandatory evaluation of the effectiveness and efficiency of each crime control and prevention strategy. This process builds accountability with the program, assuring voters that their funds are being expended both productively and competently. Performance Indicators will be monitored and reported quarterly to the CCPD Governing Board of Directors. The following performance measurements will be the basis of evaluating each strategy. Performance Measurement — Targeted Response "Hot Spot" Team 1. Adult Arrests versus same period in 2006 2. Aggravated Assault reported versus same period in 2006 3. Auto Theft reported versus same period in 2006 4. burglary reported versus some period in 2006 Performance Measurement — DOT Personnel 1. Motor Carrier Violations versus same period in 2006 2. Motor Vehicle Inspections versus same period in 2006 Performance Measurement — Laptop Replacement Program 1. Maintenance Costs versus same period in 2006 2. Number of Units replaced Performance Measurement — Overall 1. Violent Crime Index versus same period in 2006 t 2. Property Crime Index versus same period in 2006 3. Total UCR Crime Index versus same period in 2006 4. UCR Offense Clearance rate versus same period in 2006 The amount of money budgeted by the district for each crime control and crime prevention strategy The following budget is offered for the strategies proposed. Each item is keyed to the items listed above: Item 1 — Ten (10) Police Officers Ten (10) Officers @ S62.400 each for five (5) Years = S3,120,000 Item 2 Vehicles Fifteen vehicles @ $24,500 = $367,500 Item 3 — Mobile Data Terminal (MDT) Program Fifty Laptop Computers (MDTs) @ $5,250 = $262,500 The total budget proposed equals $3,750,000. The attached chart shows the budget by year. YEAR 1 REVENUES (sales and use tax based upon 1/8 of one percent; $ 750,000 USES Additional Police Officers I 5600,000 I Additional Vehicles 48,000 1 1 Mobile Data Terminal Program 52,000 Mobile Data Terminal Prooram 52,000 I Cost of Administration of Strategies' 0 1 AVAILABLE FOR YEAR 2 S 76,000 S 50,000 j YEAR 2 MrvCIVVCJ tDBlCJ aiw uat %C-A uaacu upul; I c -;i tinc p, 'k — II o f ju,uvu USES P1UU1kj U11OI r unuc v... VVVV,VUU i i Additional Vehicles 72,000 Mobile Data Terminal Prooram 52,000 Cost of Administration of Strateqies' 0 1 AVAILABLE FOR YEAR 3 S 76,000 YEAR 3 REVENUES (sales and use tax based upon 1/8 of one percent) S750,000 i USES Additional Police Officers $620,000 Additional Vehicles I 49,000 Mobile Data Terminal Procram 52,500 Cost of Administration of Strategies' 0 i AVAILABLE FOR YEAR 4 1 $ 104,500 1 YEAR 4 REVENUES (sales and use tax based upon 1/8 of one percent) $ 750,000 USES Additional Police Officers $640,000 Additional Vehicles 73,500 Mobile Data Terminal Program 53,000 Cost of Administration of Strategies' 0 AVAILABLE FOR YEAR 5 $ 88,000 YEAR 5 REVENUES (sales and use tax based uoon 1/8 of one percent) $ 750,000 USES Additional Police Officers 5660,000 Additional Vehicles 125,000 ' Mobile Data Terminal Program 53,000 Cost of Administration of Strategies* 0 AVAILABLE AFTER YEAR 5 $ 0 'Includes both administrative costs conducted by the District and private or public entities, as 0% of the total revenues is budgeted for administration of the above - referenced strategies.