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Ordinance No. 9,230ORDINANCE NO. 9230 ® AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF BAYTOWN, TEXAS, AUTHORIZING AND DIRECTING THE CITY MANAGER TO EXECUTE. WORK ORDER NUMBERS 3 AND 4 TO THE AGREEMENT WITH KIMLEY -HORN AND ASSOCIATES, INC., FOR TRAFFIC ENGINEERING SERVICES; AUTHORIZING PAYMENT BY THE CITY OF BAYTOWN IN THE AMOUNT OF NINETY -ONE THOUSAND FOUR HUNDRED TWENTY -FIVE AND NO /100 DOLLARS ($91,425.00); MAKING OTHER PROVISIONS RELATED THERETO; AND PROVIDING FOR THE EFFECTIVE DATE THEREOF. BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF BAYTOWN, TEXAS: Section 1: That the City Council of the City of Baytown, Texas, hereby authorizes and directs the City Manager to execute Work Order Numbers 3 and 4 to the Agreement with Kimley -Horn and Associates, Inc., for traffic engineering services. A copy of said work orders are attached hereto, marked Exhibit "A," and made a part hereof for all intents and purposes. Section 2: That the City Council of the City of Baytown authorizes payment to Kimley- Horn and Associates, Inc., in the amount TWENTY -THREE THOUSAND ONE HUNDRED FORTY AND NO 1100 DOLLARS ($23,140.00) plus up to SIX THOUSAND FIVE HUNDRED NINETY -FIVE AND NO /100 DOLLARS ($6,595.00) for reimbursable expenses for Work Order Number 3 for traffic engineering services in accordance with the contract. Section 3: That the City Council of the City of Baytown authorizes payment to Kimley- Horn and Associates, Inc., in the amount FORTY -EIGHT THOUSAND EIGHT HUNDRED SIXTY - FIVE AND NO /100 DOLLARS ($48,865.00) plus up to TWELVE THOUSAND EIGHT HUNDRED TWENTY -FIVE AND NO /100 DOLLARS ($12,825.00) for reimbursable expenses for Work Order Number 4 for traffic engineering services in accordance with the contract. Section 4: That the City Manager is hereby granted general authority to approve a decrease or an increase in costs by TWENTY -FIVE THOUSAND AND NO 1100 DOLLARS ($25,000.00) or less, provided that the amount authorized in Sections 2 and 3 hereof may not be increased by more than twenty-five percent (25 %). Section 5: This ordinance shall take effect immediately from and after its passage by the City Council of the City of Baytown. INTRODUCED, READ and PASSED by the affirmative vote of the City Council of the City of Baytown this the 13`h day of September, 2001. PETE C. ALFARO, M yor ATTEST: r( G. Y W.` MITH,'..i Jerk ® APPROVED AS TO FORM: dAMCID RAMIREZ, SR., C �Qk tt6 mey c:\ klh2771Council \Ordinance\Kimley -Ho dinance VU /V9 /VI lo: ou CAA Lot aus oVJL RIALIZ1 nVAn ® ®� Ifimley -Horn ® ® and Associates, Inc. August 6, 2001 Mr. Fred Pack Assistant City Manager City of Baytown 2401 Market St., P.O- Box 424 Baytown, Texas 77522 -0424 WJ VVL/ V11 ■ sumo 500 12012 Wddim ler Lane Houslon. Texas 77079 Re: Work Order Number 3 I. Traffic Engineering On Call Services Dear Mr. Pack: Kimley -Horn and Associates, Inc. (KHA) is pleased to submit for your approval this work order authorization proposal for providing professional traffic engineering services in the form of traffic operational design and a traffic study in Baytown according to the task descriptions below. Our proposed scope, fee, and schedule follow for the following work: 1. Flashing Beacon Design on SH 146 at El Chaco 2. Traffic Study at Rollingbrook and Hutto SCOPE OF SERVICES TASK 1 — FLASHING BEACON DESIGN ON SH 146 @ EL CHACO Survey Phase The scope shall include a topographic survey at the intersection of SH 146 and El Chaco Drive. The survey shall include from 150 feet north of El Chaco Drive on SH 146 to 150 feet south of El Chaco Drive and 100 feet west on El Chaco. Information to be gathered includes right -of -way, edge of pavement, curb lines, islands and medians, pavement marlangs, signs, sidewalks, trees, and other above ground features within the survey area. Elevation differences will also be determined at 50' intervals within the limits of the survey. The surveyor will establish project baselines, identify benchmarks, and identify and show all above and underground utilities that can be reasonably determined. The survey scope also includes construction stalling for the poles that will be installed. TO TEL 281 597 9300 fAX 281 597 8032 we0eKMvOtMOD%TYTOWa(4= Hare omp s•,viaress two •7 Pfq.. too TF A v Ll VV/ V4" U L l O: J t r t1 A G O I J D J O V" ®® Kimley -Horn ® and Associates, Inc. fll O1LG1 nVmll ME Fred L Pack. August 6, 2001, Pg. 2 Preliminary Phase KHA will coordinate with Texas Department of Transportation (TxDOT) and the City to determine design parameters for the project. KHA will perform a field investigation at the intersection to assess existing conditions as may relate to and/or affect the proposed installation of the overhead beacons. Design Phase KHA will prepare plans, specifications, and estimates for the installation of flashing traffic signal beacons at SH 146 and El Chaco Drive and advance signs and flashing beacons on SH 146. KHA will provide contract phase, construction phase, and post construction phase services according to the following. All plans, specifications and estimates will be prepared in accordance with TxDOT and City of Baytown (City, the City) standards and design guidelines and the Texas MUTCD. The design will be prepared using base mapping from the survey. The design will be prepared at 1" = 40' on 11" x 1T' Mylar plan sheets. The design will be based on and include information gathered during the prelinefnary phase. KHA will coordinate with the power company to .identify a source for electrical service. Plan preparation will be based on the prospective Contractor providing all equipment, materials, and labor. The traffic design package will include the following plan sheets. • Title Sheet • Existing Conditions Sheet showing existing intersection and roadway layout, signs, pavement markings, other notable above ground features, and the recorded utilities. • Flashing Beacon Sigualization Plan Street including signs and pavement markings • Advance Signs and Flashing Beacon Plan Sheet • Traffic Signal Elevation Sheet with general notes. • Standard Detail Sheets as may be applicable Project Coordination KHA will produce a preliminary traffic signal plan and meet with TXDOT to facilitate concept review. KHA will submit preliminary plans to the utility agencies for their review of utility locations as reflected in the plans. Prior to the submittal of final sealed drawings, KHA will submit the final drawings to electrical, gas, and telephone utility owners for their signatures confirming the accuracy of their utility locations. KHA will coordinate with other City departments; MUD District, Flood Control District, and other agencies as may be appropriate to address and resolve any issues that my pertain to those agencies. UROCXMVOUx"ODtiY[ " 746WWH "w"DslenSYSWmMuWWOa3AepavLdee W-J V VO/ V11 CM Kimley -Horn ® F1 and Associates, Inc. Mr. Fred L. Pack, August 6. 2001. Pg. 3 Project Documents KHA will assemble standard TXDOT specifications or make reference to them as may be more appropriate and prepare special provisions to those specifications according to the specifies of this project. These documents will include the engineer's opinion of probable cost and bid tabulation forms for Contractor bid submittals. The City will use these documents as inserts into their boilerplate contract documents. Contract Phase KHA will attend a prc -bid conference and prepare the necessary addenda that may arise therefrom. KHA will submit a reproducible addendum to the City for distribution to prospective bidders as may be applicable. KHA_wW assist the City in the tabulation and analysis of bids and furnish recommendations on the award of the contract KHA will attend and assist the City in a pre - construction conference and in a pre - construction field meeting. Construction Phase KTHA will assist the City in the observation of the Contractor's work. KRA observations will be periodic (not more often than biweekly), as distinguished from the continuous service of a resident project representative, to familiarize oneself with the progress and quality of the work and to determine in general if the work is proceeding in accordance with the contract documents. A copy of reports from each observation will be submitted to the City. KHA will not direct the work of the contractor, guarantee the performance of the contracts, nor accept responsibility for the Contractor's means, methods, and safety at the site. KHA will not be responsible for acts or omissions of the Contractor or any of their subcontractors, suppliers, or vendors. KHA will make specific observations upon the request of the Contractor or the City to determine the dates of substantial completion. KHA will issue instructions to the Contractor as authorized by the City and prepare Change Orders for the City's approval. KHA will review shop drawings as may be required by the contract documents and submitted by the contractor. Shop drawings will be reviewed for compliance with design concepts and specifications and with the information given in the contract documents. It shall remain the Contractor's responsibility and not Kimley -Hom's for the Contractor's compliance with plans and specifications. KHA will review Contractor pay applications or requests, as is forwarded to KHA by the City, subject to the amount of the contract performed and return to the City those signed forms marked as "Approved ", 'Rejected ", or "Approved as Modified ". KHA will accompany the City's representative in a final walk through of the project V&OCX6TVOLZ%M t» Tr: OU7466= 8ayiaraDmyeSvA CPeponlaWOfr3r.oroa& C. VV9 %V11 • Kimley -Horn Mr. Prcd L- Pack- Au ®I ® and Associates, Inc. s!�� 6, 2001, Pg. 4 Post Construction Phase K14A will furnish the City with as -built "record drawings" that identify any significant changes that were made in the design during construction. Any additional survey that may be required in order to complete the record drawings will be paid for as an additional service. Deliverables 75% Submittal. KHA will prepare and submit three (3) sets of blueline construction drawings and preliminary specifications /special provisions to the City for distribution and review and two (2) sets of each to TXDOT Transportation Operations Division, Beaumont District, for their review. 100°% Submittal. KI3A will submit plans and specifications /special provisions in accordance with the 75% submittal format, review comments from the previous review, and a written response to the review comments. Final Submittal. KHA will provide one full set of sealed original Mylar drawings, previous review comments, a written response to the review comments, one full set of contract specificationstspecial provisions. i TASK 2 — TRAFFIC STUDY 0 ROLLINGBROOK & HUTTO KHA will evaluate conditions at the intersection of Rollingbrook and Hutto in Baytown. Texas. KHA will conduct a signal warrant analysis to determine if sigualization is warranted. KHA will conduct traffic counts and speed checks no earlier than the week of August 13 in order to capture a typical day that includes school traffic. KHA will present three (3) copies of the analysis and recommendations to the City of Baytown. ADDITIONAL SERVICES We will provide, as may be, requested by the City, additional services that require analyses or other engineering services beyond those described in the tasks described herein_ These additional services may include, but not necessarily be limited to the below listed assignments_ KHA will be compensated for additional services on a cost plus basis in accordance with the pay rates listed in the Standard Form ofAgreernent between the City of Baytown and Kimley -Horn and Associates, Inc. (the Agreement). For additional services that can be reasonably estimated, KHA will submit a work order authorization for approval and will not commence any such additional services without written and executed work order authorization. Additional survey Revision to plans and documents after approval Additional tasks, meetings, investigations, etc. requested by the City moexrno12U =Trrowv,Armm any. -4 Deno S"NNopoob \WO N3 ReposAdm WJVva V11 C Ll V 0 I V Y 1 V 1 IV-VV A' A A V A. 0 1 V V J L EM Kimley-Horn Mn— and Associates, Inc. ainar.t nvno SCHEDULE Mr. Frcd L. Pack. August 6. 2001, Pg. 5 KHA will provide our services as expeditiously and practicable to meet the mutually agreed upon schedule. FEE AND BILLING Hourly tasks will be charged per the Standard Hourly Rate Schedule attached to the Agreement. The Agreement also provides a Reimbursable Expenses Schedule. Reimbursable expenses are Dot included in the labor fee. KHA will provide the above services, excluding Additional Services, according to the following breakdown of fee: Task 1 Flashing Beacon Design on SH 146 @ El Chaco Labor (Lump Sum) S 18,300.00 Survey Expenses (Cost Plus) $ 5,005.00 Estimated Reimbursable Expenses (Cost Plus) $ 500.00 Estimated Sub -Total S 23,805.00 Task 2 Traffic Study @ Rollingbrook 8t Hutto Labor (Lump Sum) $ Traffic Count Expenses (Cost Plus) $ Estimated Reimbursable Expenses (Cost Plus) S Estimated Sub -Total $ ESTIMATED TOTAL $ 4,840.00 990.00 100.00 5,930.00 29,735.00 Detailed work effort and fee calculations are shown in the attachments. Interim project billing will be monthly and such billings will be due and payable within 25 days. w CKMETWOUTRal>,srro W466M D ro— 0mp s.9%PfopouhAW0 -3 *"m.tme W_JVV0 /V11 v V21l U41 VI 10 =J0 rt%A GOl Ja /oVJL "AIMLLI nVMI" ® Klrnley -Horn Mr. Fred L. Pack. August 6. 2001, Pg. 6 ® and Associates, Inc. CLOSURE This agreement is subject to the terms and conditions in the Standard Form of Agreement between the City of Baytown and Kimicy -Horn and Associates, Inc. If you concur in the foregoing and wish to direct us to proceed with the aforementioned services, please execute both copies of this work other authorization in the space provided and return one copy to Kimley -Horn and Associates, Inc. We appreciate this opportunity to submit this work order authorization to you. Please contact me if you have any concerns or questions. Otherwise, Jim Jones and L= Anne Dixon will be coordinating the work effort. Very truly yours, VR- O ;s,P. ASSOCIATES, INC. llip E. Ji Jo es, T enionn¢stgn Associate, Project Manager Attachments: Work Effort and Fee Estimates Authorized this day of 1 , 2001 City of Baytown City Manager's Office By: Mr. Fred L. Pack Assistant City Manager MROOKTVOLMOMMOD674601D e.rr —a Doo S++V%Ms s%WO 03 Rnpasadm wiVV!!V11 V O! V Yl V 1 aV V V l Atl ova VO l V V V� l \IU. LI.l L1Vi�i� WJ V VO/ V II Attachment "A" Work Order 3, Task 1 SH 146 @ El Chaco Staff -hour Proposal Senior Support Task Associate PVI PIV Tit TI Staff Total Project Management 0 8 2 8 18 Task 1 DESIGN PHASE Preliminary Engineering Analyze signal Visibility Under Bridge 0 0 0 0 0 0 0 Coordination 0 0 5 0 0 2 7 Develop Base Drawings & Standard Sheets 0 0 2 12 2 0 15 Conduct field investigation/meelings 0 0 9 0 0 0 B Prepare preliminary contract documents and review 0 0 6 8 0 2 14 Final Engineering 76% Plans, Documents, and submittals 1 1 15 18 1 1 37 100% Plans. Documents. and submittals 0 0 10 12 1 1 24 Final Plane, Documents. and submittals 1 1 10 12 2 1 27 Subtotal 2 2 65 60 8 15 152 CONTRACT PHASE 0 0.5 10 0 0 2 12.5 CONSTRUCTION PHASE 1 1 20 0 0 3 25 POST CONSTRUCTION PHASE 0 0.5 2 6 1 0 9.5 TOTAL 3 4 97 66 9 20 199 Fee Proposal Labor Bill Rate Effort Total Cost Senior Assoiate $155 3 3465,00 PVI $130 4 $520.00 PIV $100 97 $9.700.00 TIl $90 66 $5,940.00 TI $75 9 $675.00 Support Start $50 20 $1,000.00 Subtotal 199 $18,300,00 Subconsultent Unit Rate Mark Up Total Cost Survey CP $ 4,550.000 1.1 $ 5,005.00 Subtotal Estimated Reimbursable Expenses Estimated Total Klmley -Nom and Associates, Inc. $ 5.005.00 $ 500.00 S 23.805.00 W093 Task 1 Fee Proposal.xls 0 Attachment "A" Work Order 3, Task 2 Rollingbrook at Hutto Stall- -hour Proposal wJ VVvi VII Senior Support Task Associate PVI PIV TII TI Staff Total TASK 2 - TRAFFIC STUDY Study & Report 1 2 20 20 5 5 53 Fee Proposal Labor Bill Rate Effort Total Cost Senior Assoiate 5155 1 $155.00 PVI $130 2 $ 0.00 PIV $100 20 52,00000.00 T11 $80 20 $1.800.00 T I $75 5 $ Support Staff $50 5 $225050.00 .00 Subtotal 53 $4.840.00 Subconsulfant Unit Rate Mark Up Total Cost Traffic Counts CID $ 600.000 1.1 $ 660.00 Speed Checks CID $ 300.000 1.1 $ 330.00 Subtotal S 390.00 Estimated Reimbursable Expenses $ '100.00 Estimated Total S 5,930.60 0 Klmley -Flom and Associates, Inc. WO#3 Task 1 Fee Proposal.xls n CLARK- GEOGRAM INC. L A M O r U R V 6 7 O A 8 July 18, 2001 VIA Facsimile: 281 -597 -8032 SURVEY COST PROPOSAL TO: Mr. Jim Jones Kimley -Horn and Associates, Inc. 12012 Wickchester Lase, Suite 500 Houston, Texas 77042 RECFWE]D JUL 18 2001 BY: Fax and Mail W-1 Ul V /U11 WJUj RE: Right-of-way 'Verification, Planimetr is & Topographic Survey and Construction Layout for Traffic Signal installation and pavement improvement&, State Highway 146 and El Chaco Drive, Baytown, Te=as Dear Jim, As per your request, I am pleased to submit this revised proposal for professional land surveying services in regard to the above referenced project, We have made the following estimates based on experience with projects of this type along with a persaonal visit to the site. We will provide you with professional land surveying services as follows: I. Survey information to be delivered in bardcopy and Auto Cad Release 14 drawing format- 2. Vertical information based on a local assumed elevation 3. Right -of -way verification based on TxDot right -0f -way data and/or City of Baytown data will be shown along with topography, 4. Limits of planimetric survey will be full right-of-way width of S.H. 146 from 150 feet south of fil Chaco to 150 feet north of EI Chaco. The tpogaphic survey will be in the form of cross - sections at 50 -foot interval covering 150 feet north and south of the centerline. Topogsp}ry will be continued 100 feet up E1 Chaco. Topography will include visdAe utilities, ditches, pavement marking and fences. Layout of proposed signal poles, signal control box, pull boxes and pavement improvements for construction_ See page 2 of 2 DS1186 Houston . San Antonio 1316 Sherwood Forest . NoWon. T— 77o43 . 1e1713,461.1400 - fax it3.461.3639 . U1f*gei8&WMV y_oom UM /U4 /VL lo: JM rA.,L 4o1J111 oVJL aIMLLl IUMN WI V11 /Uhl • lQl 0 `r ® Page 2 of 2 State Highway 146 and El Cbaeo Drive, Our fee for providing this Service will be time and materials not to exceed S 4,55%00. Hourly rates are shown on the attached Rate Schedule Upon completion and delivery of the final topographic drawing we will submit an increment-] invoice for work performed for payment upon receipt Upon completion of the con>.stnwtion layout phase we will submit a final invoice for payment upon receipt- It is anticipated. that the topographic work can be completed within 15 working days after written authorization to proceed is received We require delivery of approved construction plans one week in advance of construction layout to allow computation of the proposed improvements and 72 -hour advance notice for construction layout scheduling. I am certainly looking forward to working with you on this project and if I can provide additional information or be of further service, please do not hesitate to contact me. Should this proposal meet with your approval please sign, date, and return a copy to me for my file. This will serve as your acceptance of the terms contained herein, and also as our written authorzzation to proceed, Sincerely, David 1. d, RP.L.S. CLARK -GEOGRAM INC. AGREED AND ACCEP MD DATE Kimley -Horn aad Associates, Inc. (printed name) KHAJ 46 and © Ch Baa.doc Dallas _ Houston _ San Antonio 1316 Shemmod Foreut . Houston. Texas 77043 . W ?13.461.1400 - lax 713.461.3an U1! /11 /U1 11:UU MA LJ15Y75UJL Kimley -Horn Va and Associates, Inc. September 4, 2001 KIMLEY HORN Mr- Bill Pedersen, P.E. Director of Engineering & Inspections City of Baytown 2401 Market St., P.O. Box 424 Baytown, Texas 77522 -0424 Re: Amendment No. 1 to Contract (P.O No. 2105256) for Traffic Engineering On -Call Services Dear Mr. Pedersen: Kimley -Horn and Associates, Inc. (KHA) is pleased to submit for your approval this amendment to our cturent contract for providing traffic engineering services in Baytown according to the task descriptions below. Our proposed scope, fee, and schedule follow. Garth Road is a major, north -south arterial street that extends from central Baytown to IH -10 and beyond. The City of Baytown (the City) desires to upgrade the traffic signal coordination on Garth Road from its intersection with Park on the south to its intersection with Lynchburg -Cedar Bayou on the north. This segment currently includes ten (10) signalized intersections: Signalized Intersections (Listed from North to South) Field Observations 1 Lynchbur -Cedar Bayou 5-phase 2 Office Depot Currently on flash 3 Riceland/Baytown Central Offset tee (s lit- haled) 4 Baker S- hase 5 Birdsong 3- base 6 Rollin brook 8- hase 7 Scenic/Northwood Offset tee (s lit- based) 8 SH 146 Diamond interchange 9 Shilling 2-phase 10 Park 8-ph se The City desires to engage Kimley -Hom and Associates, Inc- (KHA) to perform a feasibility study /concept design to determine the .most appropriate means of providing improved traffic signal coordination along Garth Road. 0 TEL 281 597 9300 FAX 281 597 8032 WJUUL 0 sude 500 12012 Wickchester Lane Houston, Texas 77079 uaiiiiui ii:ua FAA zalsarauaz niklti ltuxry WiUUS rlMn Kimley -Horn Mr. Bill Pedereen, Septcmber 4, 2001, P9.2 SM and Associates, Inc. SCOPE OF SERVICES Task 1 — Map of Signalized Intersections KHA will identify the signalized intersections within the City of Baytown. KHA will prepare a map that identifies the functional classification of the roadways (according to the Baytown 2020 Comprehensive Plan) and the signalized intersections along these roadways. KHA will prepare five (5) plots of the trap of signalized intersections and will submit the electronic file to the City of Baytown. Task 2-- Signal Warrant AnalVsis As previously noted. one of the ten signalized intersections is currently on flash. Also, at least two of the other signals are located at relatively minor streets. As a first step in the study process, KHA will conduct a limited signal warrant analysis for each of the ten intersections. The main objective of this analysis will be to determine, for each intersection, whether one or more of the typical signal warrants (as defined in the Texas Manual on Uniform Traffic Control Devices (or TMUTCD) are satisfied based on current conditions. Limited effort will be spent on those intersections were signalization is clearly wan-anted. More effort will be focused on those intersections that are currently signalized but not necessarily warranted. Several of the warrants are based on the volume of traffic during the eighth highest hour of the average weekday. Accordingly, data collection will be performed to determine the traffic volumes during the eight highest hours. As a first step, directional recording machine counts will be made at the following locations. Locations for 24 -hour directional machine counts 1 and 2 NB and SB on Garth between Lynchburg -Cedar Bayou and Rollin brook 3 and 4 NB and SB on Garth between Rollin brook and SH 146 5 and 6 NB and SB on Garth between SH 146 and Park 7 and 8 EB and W8 on L chbur -Cedar Bayou approaching Garth 9 and 10 EB and WB on Office Depot approacbing Garth 11 EB on Riceland approaching Garth 12 WB on Baytown Central a pproacbing approaching Garth 13 and 14 EB and WB on Baker approaching Garth 15 WB on Birdsong approaching Garth 16 and 17 EB and WB on Rollin brook approaching Garth 18 WB on Scenic approaching Garth 19 EB on Northwood approaching Garth 20 and 21 EB and WB on the SH 146 frontage roads approaching Garth 22 and 23 EB and WB on Sliffling approaching. Ganh 24 and 25 EB and WB on Park approaching Garth U1! /11 /Ul 11:U7 FAA 2815870031 KIMLEY HORN Kimley -Horn W. Bill Pcdmm, September 4, 2001. Pg. 3 _... and Associates, Inc. Using this data, KHA will then perform a signal warrant analysis for each intersection. For locations, if any, where none of the warrants is currently satisfied, KHA will also perform field reconnaissance to determine any factors (e.g., sight obstructions) that might require mitigation in order for the intersection to operate satisfactorily if the signal were removed. KHA will then submit eight (8) copies of Draft Technical Memorandum (DTM) No. 1 to document the results of this ta$k. For each intersection., this DTM will identify exactly which warrants are met. Also, for any intersections that do not meet any warrants, this DTM will make specific recommendations regarding any other traffic control or geometric changes that should be made if the signal were removed. This and all other DTMs for this project will be formatted to become sections of a fmal report (see Task 4 below). J04A, will then meet once with the City to receive comments on DTM No. 1 and to reach consensus regarding any signals that are to be removed rather than included in the subsequent phases of the project. Task 3 — Traffic Signal Operational Analysis Kl-iA will determine the appropriate cycle lengths, phasing, and phase sequence for each of the project intersections that is to remain signalized. For each such intersection, six (6) hours of turning movement count data will be collected. This will consist of two hours during. the morning. peak hour, two hours during the evening peak hour, and two hours during the midday peak hour. The exact beginning and ending times will be based on the recording machine counts. The turning movement count data will be recorded in 15- minute intervals. These counts will also record the numbers of pedestrians. Considering the diamond interchange as two intersections and each of the offset tee locations as two intersections, the project would include a maximum of thirteen (13) locations to be counted. For budgetary purposes, it has been assumed that turning movement counts will be required at up to ten (10) of these locations. Most of the intersections currently do not have pedestrian signals (e.g., "Walk/Don't Walk ") or pedestrian actuation (e.g., push buttons). Based on discussions with the City, is presumed that these accommodations should be provided. Using the results of the pedestrian counts, KHA will make specific recommendations regarding pedestrian accommodation. r 10004 09/11/01 11:07 FAX 2815978032 KINLEY HORN IMEM Kimley -Horn Mr. Dill Pedersen, September 4, 2001, PS. d and Associates, Inc. KHA will then submit eight (8) copies of Draft Technical Memorandum (DTM) No. 2 to document the results of this task. This DTM will specifically address the following: • Recommended cycle lengths • Recommended mode of left -turn operation (e.g., protected -only, protected - permitted, or permitted -only) • Phase sequences • Required signal display modifications (e.g. signal head additions or changes) • Recommended pedestrian accommodation KHA will then meet once with the City to receive comments on DTM No. 2 and to reach concurrence regarding its recommendations_ Task 4 — Concept Design Based on previous discussions with the City, the following assumptions are made relative to the new signal system. • The system will be a closed -loop system that uses NEMA controllers. • Dial -up telephone communications will be used to link the central microcomputer with the field master(s). • The local intersections will be linked to the field master(s) by means of new twisted -pair copper cable. Although short segments (e.g., across S.H. 146) may have to be in underground conduit, most of this cable will be installed aerially on existing utility poles. The City has already had preliminary discussions with Reliant Energy regarding such pole attachments. • All intersections will require new controllers and cabinets. In many cases, the existing foundation may be reusable but may require a new conduit entrance for the communications cable. • To provide for maximum compatibility with other City controllers, the new system will probably be requited to be a Na2tec -brand system (or be fully compatible with Naztec). A critical element will be the securing of formal approval for the attachment of the new aerial cable to the existing utility poles. KHA will perform the following services to assist this effort_ • Develop schematic drawings to illustrate, in plan view, the proposed route and the specific poles for which cable attachments are desired. These drawings will be prepared on I1" by 17" plan sheets at an appropriate scale (probably l 400'). • Accompany City personnel to up to two (2) meetings with utility companies. • Accompany City and utility company personnel on a one -day (maximum) "walk- through" of the project to identify required adjustments to existing aerial cables. • Modify the schematic drawings once to show final cable locations as approved by the utility companies. tO 005 UM /11 /U1 11:U1 rAA L51OV16UJ4 AIALLY HUKN wiUUtf g3P7 I= Kimley -Horn nor. sin Pedersen, September 4, 2001. P& s LMll and Associates, Inc. For budgetary purposes, it is assumed that the schematic drawings will be plan view only. If required, the field measurement of the actual attachment heights of existing cables will either be done by others or will be considered as Additional Services if to be done by KRA. KHA will submit twelve (12) sets of the schematic cable drawings for City and utility company review. It is assumed that distribution to the utility companies will be made by the City. Once the final cable routing has been agreed upon, KHA will develop a concept design for the new system. This design will be documented in the form of plans that show the following elements for each intersection: • Recommended controller cabinet and field master locations. • Proposed routing of communications cable into the controller cabinets, • Recommended phasing and phase sequence, • Recommended vehicular signal head revisions, • Recommended pedestrian heads. and push buttons, and • Wheelchair ramp and sidewalk work that will be required to wake the push buttons A.D.A. accessible and to provide for A.D.A. accessibility to each corner of the intersection_ These concept plans will be prepared on 11" by 17" plan sheets at a scale of I" = 40' or larger. KHA will develop an engineer's opinion of the probable construction cost of the recommended improvements. KHA will submit for City review eight (8) sets of the concept plans and the engineer's opinion .of probable construction cost. KHA will then meet once with the City to received comment and reach concurrence on the concept plan. Task 5 — Final Report KHA will prepare a .Draft Final Report that will include the following: • An Executive Summary. • A new introductory section and sections extracted from each of the two previously submitted and reviewed DTMs. • A section to document the concept design. • The final cable layout schematics and the final concept intersection plans, to be included as Appendices A and B. • The count data (recording machine counts and turning movement counts), to be provided as a separately bound Appendix C. Vai11i01 it:VO rnti calOaraVVC ftim"l, nvaiv Kimley -Horn W. Hill Pedeseu, September 4, 2WI, Pg. 6 and Associates, Inc., KHA will submit for City review eight bound (8) copies of the Draft Final Report (including Appendices A and B) and three (3) bound and one (1) unbound copies of Appendix. C. KHA will then meet once with the City to receive comments. KHA will then finalize and submit twenty (20) bound and one (1) unbound copy of the Final Report. DATA AND INFORMATION TO BE FUNISHED BY THE CITY The following data and information will be furnished to KHA by the City at no cost to KHA: • As available, as -built plans of the project signalized intersections. • For any intersections for which an as -built signal plan is not available, an as -built roadway or utility plan that accurately sb.ows the geometry of the intersection (roadway and lane widths, offsets, etc. • As available, electronic based mapping of the project area. • Inventory information on existing signal control equipment. • Recent City cost experience on signal - related items and sidewalk and wheelchair ramp work. ADDITIONAL SERVICES We will provide, as way be requested by the City, additional services that require analyses or other engineering services beyond those described in the tasks described herein. These additional services may include, but not necessarily be limited to the below listed assignments. KHA will be compensated for additional services on a cost plus basis in accordance with the pay rates listed in the Standard Form of Agreement between the City of Baytown and Kimley -Horn and Associates, Inc. (the Agreement). For additional services that can be reasonably estimated, KHA will submit a work order authorization for approval and will not commence any such additional services without written authorization. • Survey • Additional traffic counts • Detail design for drainage structures if found necessary • Geotechnical testing and analysis of ground conditions and concrete in islands • Revision to plans and documents after approval • Additional tasks, meetings, investigations, etc. requested by the City SCHEDULE KHA will provide our services as expeditiously and practicable to meet the mutually agreed upon schedule. U W/. VV! uaiiiivi 11:u5 rAx zdlsa'rauaz hIMLLY HUHN M WW Kimsey -Horn Mr. NO Pedersen, September 4, 2001. Pg. 7 and Associates, Inc. FEE AND BILLING Task Breakdown Lump Sum Fee Task 1 Map of Signalized Intersections within Baytown Area $ 11,955 Task 2 Signal Warrant Analysis S 8,940 Task 3 Traffic Signal Oper3donal Analysis $ 9,095 Task 4 Concept Design S 16,540 Task 5 Final Rep2n $ 7,335 Labor Fee Total $ 48,865 KHA will perform the services described in the Scope of Services for a lump sum labor fee of $48,865. The Agreement also provides a Reimbursable Expenses Schedule. Direct reimbursable expenses such as express mail, air travel, out -of -town mileage, and other direct expenses will be billed at 1.10 times cost. All permitting, application, and similar project fees will be paid directly by the Client. Reimbursable expenses, such as traffic counts and reproduction, are not included in the above estimates but are estimated to be $12,825. Fees will be invoiced monthly based upon the percentage of services completed as of the invoice date. Payment will be due within 25 days of the date of the invoice. Interim project billing will be monthly and such billings will be due and payable within 25 days. :7 Wi uua 09/11/01 11:Ul1 FAX ZIJ1597603Z KINLEY HORN 09/04/01 TOTE 15:23 FAX 9722393820 DALLAS 09/04/01 13:17 FAX 2810878032 Kimuiy HORN DALLAS 0 Mr. bMradama. 30W=bw4. 2002. Pg, 8 CLOSURE if you concur in the lixMaing amd wish to dimat as to procoed Vah the uforetnentinmed services, pli"m execute both copim of this work order authorizafon in the Space provided and ram one copy to Kirntey -Hom and Associates, Inc. We apprcaiate this opportunity to Submit this work older authorization to you. Please oontact ma if you have any concerns of quesdonS. Otherwise. Lee A=c Dixon will be coordinating the work effort. Very truly yours, K &ILRY- -HORN AND ASSOCIATES. INC_ Wayne es, P Vice Ptesideat Attachment: Staff- I7onrF.s MAW Authorized this day of Cky of Baytavrn Engineering & Iuspeenons Depwiment By: I.cc Aswe S. Dixon, P.E. Project Manager Bill PedmSM P.lr. Director of Engineering & Tnepeetions 2001 WJ 009 0 010 0002 I . UB /11 /U1 11:Ud t•'AA 2815975UJZ HIMLHY HORN Attachment "A" Amendment No. 1 Tasks 1 through 5 Stall -Hour Estimate Task 1 Task 2 Task 1 Task 4 Task 5 BC 9 -Sr. Fee Fee - Fee Sepporl Fee Task ASSOC BC 5- P W 9C2-T1 TI Start Total Teak 1: Map of Signalized Intersecilons 1 20 45 10 $6.000 $6,955 Task Y. Signal Warri m l Analysis is 26 94 8 4 56,940 Signal warrant Analyo,g 6 0 30 $600 $450 54,230 Field reconna seance 4 10 $200 $200 $100 51,620 Draft Tech Memo No. 1 t 4 4 a 4 $1.715 Review meeting (1) with Cary 5 6 $1,316 Task S: Tralfc Signal OpMti*nAl AnatyslS 13 34 32 8 4 $9,095 Develop 5ymchroModel 2 4 14 $150 1.1 $1,970 Determine tycls lengths and phasing 2 6 to 5700 1.1 5910 Determine, wheelchair ramp and sidewalk needs 2 12 $1,510 Draft Tech Memo No. 2 2 6 18 a 4 53,330 Review meetng (1) wlth City 5 6 - $1,375 Task 4: Concept Design 18 60 Be 6 2 516,540 Develop prellmtnety cable laydutplans 2 12 to 53,130 Meetings 42) with udUty companies 4 20 52,820 Field -walk- through -(1) 4 10 t0 52.520 Modify cable layout plane 1 6 12 $1,935 Develop preliminary Intersection concept plans 2 B 40 8- 2 $51080 Review meeting (1) with City 6 B $1,375 Task 5: Final Report 15 22 19 12 4 $7.335 Prepare draft final report 6 6 9 s $2,640 Review sleeting (1) with City 5 6 51.376 Finalize/submit final repon 4 10 10 e 4 53,320 TOTAL 63 162 210 44 14 S48,Bes Labor Fee Eelimate 10010 Expense ESTIMATE $12,825 AlmendmMt No.1 TOTAL S61 690 Kimley -Nam and Associates, Me. Amond $1 Foe Prpposal.xts 11 Task 1 Task 2 Task 1 Task 4 Task 5 Bill Rate Fee Fee - Fee Fee Fee BC 9 - Senior Wftato $155 3155 52.480 52.015 52.790 52.325 BC 5 • Prolessionat IV $100 52.000 $2.600 $3.400 $6.000 S22W BC 2 - Technician U $90 $4.050 53,060 $2,680 $7,200 51,710 BC 1 - Technician 1 $75 $756 800 $600 $450 $900 Support Staff $50 SD $200 $200 $100 5200 Labor TOTAL iiiiiijiM $6.955 58,840 $9,085 516,540 57,335 548,885 Expense Estimate Traffic Count Fadme s, Units Unit Cost Mara Up Total 24 -hour recording machine cotmts 25 $150 1.1 $A.125 6 -hour turning movement Counts to 5700 1.1 $7,700 MIscollancous Estimate FsdEX, Mileage. Photos. Printing, Reproduction $1,000 Expense ESTIMATE $12,825 AlmendmMt No.1 TOTAL S61 690 Kimley -Nam and Associates, Me. Amond $1 Foe Prpposal.xts 11