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Ordinance No. 9,214ORDINANCE NO. 9214 ® AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF BAYTOWN, TEXAS, APPROVING THE BUDGET OF THE BAYTOWN CRIME CONTROL AND PREVENTION DISTRICT FOR THE ENSUING FISCAL YEAR, BEGINNING OCTOBER 1, 2001, AND ENDING SEPTEMBER 30, 2002; AND PROVIDING FOR THE EFFECTIVE DATE THEREOF. WHEREAS, the Board of Directors. of the Baytown Crime Control and Prevention District (the "District ") has adopted a budget for the District for the fiscal year beginning October 1, 2001, and ending September, 30,2002; and WHEREAS, the Board of Directors of the District has submitted said budget to the City Council of the City of Baytown for approval; and WHEREAS, after full and final I consideration, it is the opinion of the City Council of the City of Baytown that the budget should The approved; NOW THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF BAYTOWN, TEXAS: Section 1: That the City Council of the City of Baytown, Texas, hereby approves the budget of the Baytown Crime Control and Prevention District (the "District ") for the ensuing fiscal year, beginning October 1, 2001, and ending September 30, 2002. A copy of the proposed budget is attached hereto as Exhibit "A'I' and incorporated herein for all intents and purposes. Section 2: This ordinance the City Council of the City of Bayto` INTRODUCED, READ, and P City of Baytown this the 13th day of Se take effect immediately from and after its passage by SED by the affirmative vote of the City Council of the mber, 2001. PETE C. ALFARO, Nfayor ATTEST: 4YG. � � SMI�� Vii, City Clerk APPROVED AS TO FORM: C�eor� 44�-4,-- ACIO RAMIREZ, S City Attorney d:\MyDocuments\ Council\ 00 -01\ September \CouncilApprove0I - 02CCPDBudget • Cringe Control and Prevention District (CCPD) ANNUAL PROGRAM OF SERVICES 2001 -02 PROPOSED BUDGET Submitted To The Crime Control and Prevention Monte Mercer � Charles Shaffer Donna Sams District Board July 31, 2001 BAYM..UN City Manager Police Chief Director of Finance CRIME CONTROL AND PREVENTION DISTRICT BOARD OF DIRECTORS PETE C. ALFARO CALVIN MUNDINGER MERCEDES RENTERIA III SCOTT SHELEY D. C. (DON) MURRAY RONALD W. ANDERSON BAYTOWN COLEMAN GODWIN CRIME CONTROL AND PREVENTION DISTRICT ® MAJOR BUDGET ISSUES FISCAL YEAR 2001 -02 n The fiscal year 2001 -02 budget represents year four of a five -year sales tax passed by voters in 1998 for crime control and prevention efforts. The half -cent sales tax is collected by the state and remitted monthly to the City. REVENUES — Sales tax is projected at $3,366,000 for fiscal year 2001 -02 and is based on a 2% growth estimate. OPERATING EXPENDITURES — Operating expenditures for 2001 -02 are projected at $.1,470,848. This includes funding for ten police positions and a full year cost of operating the new jail facility that will be completed during the 2000 -01 fiscal year. Other highlights of the budget include the following: • Increases in personnel services due to market adjustments in existing budgeted positions, 2002 merit program and a increases in health care cost. $50,529 • Radio infrastructure maintenance - The original maintenance period for the 800- trunking radio equipment will expire at end of the 2001 budget year. This proposal provides an annual 24/7 maintenance agreement for the 4 consoles, 10 mobile control stations, 18 control stations, 1 radio network control and 1 data base station. $41,747 • One -half year of funding for reimbursement to the General Fund for a full -time Municipal Court Judge. See General Fund for more information. $33,786 • One full year of funding for reimbursement to the General Fund for the addition of a Property Room Disposal Technician. See General Fund for more information. $34,529 • Police Lieutenant - This program places an additional Lieutenant on Patrol to provide better staff coverage to the shifts. See General Fund for more information. $35,000 • Full year of funding for five new Jailers. See General Fund for more information. $205,751 CAPITAL EXPENDITURES — The capital budget for CCPD is proposed at $566,088 and includes the following: i • Vehicle replacements — The proposed budget includes funding for the replacement of five midsize vehicles ($111,000), nine full -size vehicles ($207,000), three % ton pickup trucks with lift gates ($76,500), two sport utility vehicles ($56,000) including equipment, two radio units ($26,800) and two K -9 cages ($2,800). $480,100 2 • Radio and Testing Equipment — The proposed budget includes funding for two handheld radios for victims of violence units ($6,000), replacement batteries for 800 - trunking portables radios ($18,675), reprogramming of all portable and mobile radios ($3,281), and a bi- directional antenna system that will enable the mobile data terminals to have direct access to state and federal databases ($24,000). $51,956 • Municipal Court Imaging Software — The proposed budget includes funding for year two of four payments to the Capital Replacement Fund. $34,032 WORKING CAPITAL Projected working capital for fiscal year 2001 -02 is $1,050,723 (113 days). The City's goal is to maintain at least 60 days working capital in its operating funds. Transitional funding of $600,000 has been included in the 2001 -02 budget to assist with the transition to General Fund support in the event the CCPD sales tax is not re- authorized by the voters. This cost was included in the five year CCPD financial plan in years 4 and 5. The budget, as presented, provides the resources needed to operate the new jail and court facility and continue planned law enforcement initiatives. 3 CITY OF BAYTOWN CRIME CONTROL AND PREVENTION DISTRICT FUND 202 BUDGET SUMMARY BY FUND Actual Budget Estimated Base Proposed 1999 -00 2000 -01 2000 -01 2001 -02 2001 -02 Revenues CCPD Sales Tax $ 3,218,944 $ 3,255,717 $ 3,300,000 $ 3,366,000 $ 3,366,000 Interest Income 172,198 100,000 160,000 100,000 100,000 Total Revenues 3,391,142 3,355,717 3,460,000 3,466,000 3,466,000 Operations Personnel Services 428,848 548,710 517,611 599,239 599,239 Supplies - 20,264 19,861 21,674 21,674 Maintenance 9,911 45,169 33,300 81,946 123,693 Services 26,922 425,510 459,687 452,176. 726,242 Total Operating 465,681 1,039,653 1,030,459 1,155,035 1,470,848 Capital Outlay Building Improvements 900,000 1,162,582 1,162,582 - - Furniture & Fixtures - 112,938 99,832 2,800 2,800 Machinery & Equipment - 86,922 86,307 26,800 26,800 Motor Vehicles 358,264 432,200 429,203 450,500 450,500 Radio & Testing Equipment - - - 6,000 51,956 Capital Lease Purchases - 34,032 34,032 34,032 34,032 Total Capital 1,258,264 1,828,674 1,811,956 520,132 566,088 Transfer to GOIS 877,092 757,908 757,908 753,383 753,383 Transitional Funding - - .,.2.00,000 200,000 600,000 600,000 Total Expenditures 2,601,037 3,826,235 3,800,323 3,028,550 3,390,319 Excess (Deficit) Revenues Over Expenditures 790,105 (470,518) (340,323) 437,450 75,681 Working Capital - Beginning 525,260 1,315,365 1,315,365 975,042 975,042 Working Capital - Ending $ 1,315,365 $ 844,847 $ 975,042 $ 1,412,492 $ 1,050,723 No. of Working Capital Days 185 81 94 170 113 4 CITY OF BAYTOWN SERVICE LEVEL BUDGET 2000 Crime Control And Prevention District Actual Budget Estimated Base Proposed Acct# Acct Description 1999 -00 2000 -01 2000 -01 2001 -02 2001 -02 7100 Personal Services 465,681 1,039,653 1,030,459 1,155,035 1,470, 848 71002 Regular Wages $ 320,299 $ 399,328 $ 387,616 $ 428,370 $ 428,370 71009 Overtime 249 - 4,240 - - 71021 Health & Dental Insurance 31,660 30,949 31,721 44,137 44,137 71022 TMRS 45,476 57,104 55,510 62,542 62,542 71023 FICA 23,859 29,866 29,534 32,064 32,064 71028 Workers Compensation 7,305 9,102 8,990 9,765 9,765 71051 Merit & Across The Board - 22,361 - 22,361 22,361 86011 Total Personal Services 428,848 548,710 517,611 599,239 599,239 7200 Supplies 358,264 741,092 724,374 520,132 566,088 72001 Office - 300 - 300 300 72006 Clothing Allowance - 2,400 2,400 2,400- 2,400 72007 Wearing Apparel - 2,370 2,370 2,220 2,220 72016 Motor Vehicle - 13,521 13,521 14,317 14,317 72021 Minor Tools - - - 764 764 72041 Educational - 1,673 1,570 1,673 1,673 Total Supplies - 20,264 19,861 21,674 21,674 7300 Maintenance 73042 Machinery & Equipment - 18,750 21,042 60,528 60,528 73043 Motor Vehicles 9,911 25,419 12,258 20,418 20,418 73045 Radio & Testing Equipment - - - - 41,747 73053 Vehicle Repair- Collision - 1,000 - 1,000 1,000 Total Maintenance 9,911 45,169 33,300 81,946 123,693 7400 Services 74001 Communication - 2,735 - 2,735 2,735 74002 Electric Service - - - 2,028 2,028 74012 Insurance - - - 8,238 8,238 74011 Hire of Equipment 26,235 34,625 37,171 35,075 35,075 74026 Janitorial Services - - - 780 780 74041 Travel & Reimbursables - 2,300 2,374 - - 74042 Education & Training - 4,750 4,750 1,000 1,000 74047 Support of Prisoners 687 381,100 415,392 402,320 608,071 74053 Court Services - - - - 68,315 Total Services 26,922 425,510 459,687 452,176 726,242 5 Total Operating 465,681 1,039,653 1,030,459 1,155,035 1,470, 848 8000 Capital Outlay 80001 Furniture & Fixtures 5,625 - - 2,800 2,800 82011 Building & Improvements - 75,000 75,000 - - 84041 Furniture & Fixtures - 112,938 99,832 - - 84042 Machinery & Equipment - 86,922 86,307 26,800 26,800 84043 Motor Vehicles 352,639 432,200 429,203 450,500 .450,500 84045 Radio & Testing Equipment - - - 6,000 51,956 86011 Capital Lease Purchases - 34,032 34,032 34,032 34,032 Total Capital Outlay 358,264 741,092 724,374 520,132 566,088 5 :7 CITY OF BAYTOWN SERVICE LEVEL BUDGET 2000 Crime Control And Prevention District Actual Budget Estimated Base Proposed Acct# Acct Description 1999 -00 2000 -01 2000 -01 2001 -02 2001 -02 9000 Other Financing Uses 91203 To CCPD Construction Fund 900,000 1,087,582 1,087,582 - - 91401 To GOIS 877,092 757,908 757,908 753,383 753,383 Total Other Financing Uses 1,777,092 1,845,490 1,845,490 753,383 753,383 9900 Contingencies 99001 Contingencies - 200,000 200,000 600,000 600,000 Total Contingencies - 200,000 200,000 600,000 600,000 TOTAL DEPARTMENT $ 2,601,037 $ 3,826,235 $ 3,800,323 $ 3,028,550 $ 3,390,319 6 DEBT SERVICE REQUIREMENTS City of Baytown, Texas Combination Tax and Revenue Certificates of Obligation, Series 1998 Date of Issue: May 15, 1998 (Term - 10 Years) CCPD Portion of Debt $ 5,955,000 Fiscal Interest Principal Interest Interest Total Total Debt Balance of Year Rate Due 2/1 Due 211 Due 8/1 Interest for Fiscal Yr Principal VA $ 5,955,000 1999 4.50% $ 470,000 $ 198,432 $ 128,948 $ 327,380 $ 797,380 $ 5,485,000 2000 4.50% 510,000 128,948 117,474 246,421 756,421 4,975,000 2001 4.50% 535,000 117,474 105,435 222,909 757,909 4,440,000 2002 4.50% 555,000 105,435 92,948 198,383 753,383 3,885,000 2003 4.50% 580,000 92,948 79,898 172,845 752,845 3,305,000 2004 4.50% 605,000 79,898 66,285 146,183 751,183 2,700,000 2005 4.50% 630,000 66,285 52,110 118,395 748,395 2,070,000 2006 4.50% 660,000 52,110 37,260 89,370 749,370 1,410,000 2007 6.00% 690,000 37,260 16,560 53,820 743,820 720,000 2008 4.60% 720,000 16,560 - 16,560 736,560 - VA