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Ordinance No. 8,98320000914 -1 ORDINANCE NO. 8983 ® AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF BAYTOWN, TEXAS, APPROVING THE BUDGET OF THE BAYTOWN CRIME CONTROL AND PREVENTION DISTRICT FOR THE ENSUING FISCAL YEAR, BEGINNING OCTOBER 1, 2000, AND ENDING SEPTEMBER 30, 2001; AND PROVIDING FOR THE EFFECTIVE DATE THEREOF. *********************************************** * * * * * * * * * * * * * * * * * * * * * * * * * * * * * ** WHEREAS, the Board of Directors of the Baytown Crime Control and Prevention District (the "District ") has adopted a budget for the District for the fiscal year beginning October 1, 2000, and ending September 30, 2001; and WHEREAS, the Board of Directors of the District has submitted said budget to the City Council of the City of Baytown for approval; and WHEREAS, after full and final consideration, it is the opinion of the City Council of the City of Baytown that the budget should be approved; NOW THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF BAYTOWN, TEXAS: Section 1: That the City Council of the City of Baytown, Texas, hereby approves the budget of the Baytown Crime Control and Prevention District (the "District ") for the ensuing fiscal year, beginning October 1, 2000, and ending September 30, 2001. A copy of the proposed budget is attached hereto as Exhibit "A" and incorporated herein for all intents and purposes. Section 2: This ordinance shall take effect immediately from and after its passage by the City Council of the City of Baytown. INTRODUCED, READ, and PASSED by the affirmative vote of the City Council of the City of Baytown this the 14th day of September, 2000. PETE C. ALFARO, Mayor ATTEST: GA W. MITH, City Clerk APPROVED AS TO FORM: JeKACIO R AMER EZ, S ., ity Attorney c:\MyDocuments \Council\99 -00\ September \CouncilApproveCCPD00 -01 Budget 0 CRIME CONTROL AND PREVENTION DISTRICT ANNUAL PROGRAM OF SERVICES 2000-01 PROPOSED BUDGET VENTION Monte Mercer City Manager Charles Shaffer Police Chief L.M. Daws Director of Finance EXMBIT A y VA, 20 Monte Mercer City Manager Charles Shaffer Police Chief L.M. Daws Director of Finance EXMBIT A � CRIME CONTROL AND PREVENTION DISTRICT BOARD OF DIRECTORS PETE C. ALFARO CALVIN MUNDINGER VICTOR ALMENDAREZ SCOTT SHELEY BAYTOWN 111 D. C. (Don) MURRAY RONALD W. ANDERSON COLEMAN GODWIN MAJOR BUDGET ISSUES. FISCAL YEAR 2000 -01 CRIME CONTROL AND PREVENTION DISTRICT The fiscal year 2001 budget represents year three of a five -year sales tax passed by voters in 1998 for crime control and prevention efforts. The half -cent sales tax is collected by the state and remitted to the City monthly. REVENUES — Sales tax is projected at $3,255,717 for fiscal year 2000 -01 and based on a 2% growth estimate. OPERATING EXPENDITURES — Operating expenditures for 2000 -01 are projected at $1,039,653, an increase of 9.6% above the current year budget. Ten police positions are funded directly by CCPD. Funding is also included for a full year cost of operating the new jail facility that should be completed during the first part of the new fiscal year. The increase is primarily due to market movement in budgeted positions. CAPITAL EXPENDITURES — The capital budget for CCPD is proposed at $1,828,674 and includes funding for planned improvements at the police academy, ongoing funding to complete renovations and construction of the jail and court facility, furnishings for the new jail and court facility and vehicles and equipment. • Academy Construction — The proposed budget includes final funding for construction of the Police Academy. The purpose of the academy will be to provide training as required by the Texas Commission of Law Enforcement Officers Standards (TCLEOSE) and the Police Department. The project was deferred until 2001 to ensure adequate funding for the Court and Jail construction. The estimated construction costs are $1,200,110 and $412,528 has been funded in the prior two fiscal years. . $787,582 • Police and Fire Garage Consolidation — To improve maintenance on our police, fire and EMS fleet, the proposed budget includes funding to expand the current fire garage facility 2,700 square feet to accommodate the police fleet and consolidate public safety maintenance into one facility. $75,000 • Police Department Renovations — Funds are provided to renovate and expand the property room, construc,a patrol assembly and report writing room and housing for the Problem Resolution Team (PRT). The renovation will be in the old municipal court and jail area. $300,000 • Vehicle replacements — The proposed budget includes the replacement of six midsize vehicles ($133,200), 13 full size vehicles ($299,000), including vehicle equipment and two radar units ($26,800). $459,000 • Municipal Court Imaging Software — Implementation of imaging software for Municipal Court will allow digitization of the records currently requiring massive storage space. In addition the software integrates directly with the mainframe software currently being utilized to assist the clerks in their daily activities. This project will be funded by the Capital Replacement Fund ($125,000) for four years. This is payment one of four.$34,032 • Cameras and Monitors —This program provides additional cameras and monitors throughout the new court and jail. The program will increase monitored areas and provide additional security for personnel. $50,000 • Fumiture and Equipment - This package proposes furniture, computers and a radio system for staff in the court, including judges, legal staff and court clerks. $123,060 • The proposed budget includes payment to the City for the new court, jail and communication system, based on their portion of the costs of the construction. $757,908 WORKING CAPITAL Projected working capital for fiscal year 2000 -01 is $851,733 (70 days). The City's goal is to maintain at least 60 days working capital in its operating funds. The CCPD fund is in stable condition going into year three. Transitional funding of $200,000 has been included in the 2000 -01 budget, to assist with the transition to General Fund support in the event the CCPD sales tax is not re- authorized by the voters. This cost was included in the five year CCPD financial plan. 1 E L CITY OF BAYTOWN CRIME CONTROL AND PREVENTION DISTRICT FUND 202 BUDGET SUMMARY BY FUND Actual Budget Estimated Base Proposed 1998 -99 1999 -00 1999 -00 2000 -01 2000 -01 Revenues CCPD Sales Tax $ 3,013,930 $ 2,800,000 $3,191,879 $ 3,255,717 $ 3,255,717 Interest Income 74,682 - 161,806 100,000 100,000 Total Revenues 3,088,612 2,800,000 3,353,685 3,355,717 3,355,717 Operations Jail Operations - 381,100 77,030 381,100 381,100 Traffic 229,798 256,104 258,053 346,407 346,707 Detective 153,199 159,260 172,035 249,686 268,436 Communications - 152,000 34,625 34,625. 43,410 Total. Operating 382,997 948,464 541,743 1,011,818 1,039,653 Capital Outlay Municipal Court & Jail Facility 1,437,672 750,000 750,000 - 34,032 Police Dept Renovations - - - 300,000 300,000 Garage Renovations - - - - 75,000 Police Academy 262,528 150,000 150,000 787,582 787,582 Furniture & Fixtures - - - - 112,938 Machinery & Equipment 18,975 30,000 20,349 26,800 86,922 Motor Vehicles 140,272 345,000 338,182 432,200 432,200 Total Capital 1,859,447 1,275,000 1,258,531 1,546,582 1,828,674 Transfer to GOIS 676,707 722,010 756,420 757,908 757,908 Transitional Funding - - - 200,000 200,000 Total Expenditures 2,919,151 2,945,474 2,556,694 3,516,308 3,826,235 Excess (Deficit) Revenues Over Expenditures 169,461 (145,474) 796,991 (160,59 1) (470,518) Working Capital - Beginning 355,799 525,260 525,260 $ 1,322,251 1,322,251 Working Capital Ending $ 525,260 $ 379,786 $1,322,251 $ 1,161,660 $ 851,733 2 El CITY OF BAYTOWN SERVICE LEVEL BUDGET 2000 Crime Control And Prevention District Actual Budget Estimated Base Proposed Acct## Acct Description 1998 -99 1999 -00 1999 -00 2000 -01 2000 -01 7100 71002 Personal Services Regular Wages $ 257,140 $ 258,070 $ 342,395 $ 399,328 $ 399,328 71009 Overtime 7,820 - - - 71021 Health & Dental Insurance 30,327 46,370 44,010 30,949 30,949 71022 TMRS 42,250 40,401 53,461 57,104 57,104 71023 FICA, 20,796 19,465 27,486 29,866 29,866 71028 Workers Compensation 6,383 5,860 9,437 9,102 9,102 71051 Merit & Across The Board - - - 22,361 22,361 Total Personal Services 364,716 370,166 476,789 548,710 548,710 7200 Supplies - - 300 72001 72006 Office Clothing Allowance - - - 2,400 2,400 2,400 2,400 72007 Wearing Apparel - 1,500 3,294 2,370 2,370 72016 Motor Vehicle - 1 1,576 - 13,521 13,521 72021 Minor Tools - - 72026 Cleaning & Janitorial - - - 72041 Educational - 1,497 - 1,673 1,673 Total Supplies - 16,973 5,694 19,964 20,264 7300 Maintenance - - 18,750 73042 Machinery & Equipment - - 73043 Motor Vehicles 7,024 26,225 24,635 25,419 25,419 73053 Vehicle Repair- Collision - 1,000 - 1,000 1,000 Total Maintenance 7,024 27,225 24,635 26,419 45,169 7400 Services - - - 2,735 74001 Communication - 74002 Electric Service - - - 74005 74011 Natural Gas Hire of Equipment - - - 152,000 34,625 - 34,625 34,625 74021 Special Services 11,257 - - - 74026 Janitorial Services - - - 74041 Travel & Reimbursables - - - - 2,300 74042 Education & Training - 1,000 - 1,000 4,750 74047 Support of Prisoners - 381,100 - 381,100 381,100 74051 Rents Total Services - 11,257 - 534,100 - 34,625 - 416,725 - 425,510 Total Operating 382,997 948,464 541,743 1,011,818 1,039,653 8000 Capital Outlay 82011 Building & Improvements - 900,000 900,000 1,087,582 1,162,582 84041 Furniture & Fixtures - - - - l 12,938 84042 Machinery & Equipment 18,975 30,000 20,349 26,800 86,922 84043 Motor Vehicles 140,272 345,000 338,182 432,200 432,200 84045 Radio & Testing Equipment - - - - 85007 Construction 1,604,450 85002 Architecture 95,750 - - - 8601 1 Capital Lease Purchases - - - - 34,032 Total Capital Outlay 1,859,447 1,275,000 1,258,531 1,546,582 1,828,674 3 4 CITY OF BAYTOWN SERVICE LEVEL BUDGET 2000 Crime Control And Prevention District Actual Budget Estimated Base Proposed [AcctO Acct Description 1998 -99 1999 -00 1999 -00 2000 -01 . 2000 -01 9000 Other Financing Uses 676,707 722,010 756,420 757,908 757,908 91401 To GOIS Total Other Financing Uses 676,707 722,010 756,420 757,908 757,908 9900 Contingencies - - 200,000 200,000 99001 Contingencies - - - 200,000 200,000 Total Contingencies - TOTAL DEPARTMENT $ 2,919,151 $ 2,945,474 $ 2,556,694 $ 3,516,308 $ 3,826,235 4