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2019 11 20 BAWA MinutesMINUTES OF THE REGULAR MEETING OF THE BOARD OF DIRECTORS OF THE BAYTOWN AREA WATER AUTHORITY November 20, 2019 The Board of Directors of the Baytown Area Water Authority (BAWA) met in a Regular Meeting on Wednesday, November 20, 2019, at 9:14 A.M., in the Council Chamber of the Baytown City Hall, 2401 Market Street, Baytown, Texas with the following in attendance: Brenda Bradley Smith President Mike Wilson Vice President Frank McKay III Secretary Brandon Benoit Director Nick Woolery Presiding Manager Karen llorner General Counsel Alisha Segovia Deputy Assistant Secretary President Bradley Smith convened the November 20, 2019, BAWA Board Regular Meeting with a quorum present at 9:14 A.M., all members were present with the exception of Harland Forrest, Jr. who was absent. 1. ELECTION OF OFFICERS a. Consider the election of officers for President, Vice President, and Secretary; and the appointment of an Assistant Secretary. Deputy Assistant Secretary Alisha Segovia presented the agenda item to consider the election of officers for President, Vice President, and Secretary; and the appointment of an Assistant Secretary. She stated that the newly elected officials, and appointee, will serve a one (1) year term which will begin immediately and end on August 31, 2020. Furthermore, she stated that the current officers were as follows: Brenda Bradley Smith, President; Mike Wilson, Vice President; Frank McKay III, Secretary; and the City Clerk serves as the Assistant Secretary. A motion was made by Vice President Mike Wilson, and seconded by Director Brandon Benoit approving for the current officers to remain the same for another term as follows: Brenda Bradley Smith, President; Mike Wilson, Vice President; Frank McKay III, Secretary; and the City Clerk as Assistant Secretary. The vote was as follows: Ayes: President Brenda Bradley Smith, Vice President Mike Wilson, Secretary Frank McKay III, Director Brandon Benoit Nays: None Other: Director Harland Forrest, Jr. (Absent) Approved 2. PROPOSED RESOLUTIONS BAWA Board Regular Meeting Minutes November 20, 2019 Page 2 of 5 a. Consider a resolution authorizing Change Order No. 7 with Pepper Lawson Waterworks, LLC, for the BAWA 6 MGD Surface Water Treatment Plant. Public Works Director Frank Simoneaux presented agenda item 2.a. and stated that Resolution No. 2019-21 authorizes Change Order No. 7 with Pepper Lawson Waterworks LLC, in the amount of $151,446.70 for the following: 1. The first item of work is for an increase in the amount of $30,000.00 related to value engineering efforts undertaken by PLW with major trades and subcontractors to achieve over $3 million dollars in savings related to (i) the earthwork and the site -work subcontractor, (ii) negotiation with trades to remove and reduce the cost associated with structures and mechanical; electrical gear (iii) and improving the constructability of the electrical portion of work. 2. The second item of work is for an increase in the amount of $243,205.00 related to the cost escalation that resulted from the eight -month time delay from the bidding to the contract award during which negotiation and re -pricing was ongoing in the structural steel, masonry, fencing, elevator, pre -fabricated trench drain, restroom accessories, generator, steel and plastic piping. 3. The third item of work is for an increase in the amount of $30,151.95 related to the wind -load requirements and resulting steel beam and concrete masonry modifications for the operations building. On this additional cost, the engineer AECOM will also be bearing a portion of the costs, as the engineer is responsible for the design. 4. The fourth item is a deductive change in the amount of $2,040.00 for the modification of door height from nine (9) feet to eight (8) feet in the electrical building. 5. The fifth item is a deductive change in the amount of $118,041.79 for the revised stormwater drainage and off site stormwater drainage plan, which reduced the length of box culverts by over 500 feet. 6. The sixth item of work is for an increase in the amount of $3,553.50 related to the modifications of the electrical building to upsize the prefabricated metal building steel framing and upgrades the roofing system at the primary electrical building, high pressure pump station electrical building, low lift pump station electrical building to meet wind -load requirements. 7. The seventh item of work is a deduction in the amount of $41,966.60 for the deletion of the pilot channel at the stormwater detention pond, due to constant water levels. 8. The eighth item of work is for an increase in the amount of $6,584.64 for the modification and reduction of scope in the Supervisory Control and Data Acquisition (SCADA) hardware and addition of electrical and controls cabling and wire, per the direction of the City of Baytown. BAWA Board Regular Meeting Minutes November 20, 2019 Page 3 of 5 The eight changes described above are summarized below in the following chart: Description Unit Qty_ LS Unit Price 30,000 Total Value Engineering Efforts 1 $30,000 Subcontractor and Vendor Cost Escalation 1 LS 243,205 $243,205 CMU and steel beam modifications 1 LS 30,151.95 $30,151.95 Reinforced Concrete Box Modifications 1 LS 3,553.50 $3,553.50 Electrical Building Door Modifications -1 LS 2,040 ($2,040.00) Electrical Building Roofing Modifications -1 LS (115,041.79) ($118,041.79) Stormwater Pond Pilot Channel Deduction -1 LS (41,966.60) ($41,966.60) SCADA Hardware Modifications 1 LS 6,584.64 $6,584.64 TOTAL $151,445.70 Mr. Simoneaux mentioned that this won't be the last change order, but that the project is nearing completion, which is projected to be a year ahead of schedule around the summer 2020. Furthermore, Mr. Simoneaux presented to the Board a financial overview of the Board with all applicable change orders and entertained the Board with any questions they might have. A motion was made by Director Brandon Benoit, and seconded by Secretary Frank McKay III approving Resolution No. 2019-2 1, regarding agenda item 2.a. The vote was as follows: Ayes: President Brenda Bradley Smith, Vice President Mike Wilson, Secretary Frank McKay III, Director Brandon Benoit Nays: None Other: Director Harland Forrest, Jr. (Absent) Approved RESOLUTION NO. 2019-21 A RESOLUTION OF THE BOARD OF DIRECTORS OF THE BAYTOWN AREA WATER AUTHORITY AUTHORIZING CHANGE ORDER NO. 7 WITH PEPPER LAWSON WATERWORKS, LLC, FOR THE BAWA 6 MGD SURFACE WATER TREATMENT PLANT PROJECT IN THE AMOUNT OF ONE HUNDRED FIFTY-ONE THOUSAND FOUR HUNDRED FORTY-SIX AND 70100 DOLLARS ($151,446.70); AND PROVIDING FOR THE EFFECTIVE DATE THEREOF. 3. REPORTS a. Receive the Baytown Area Water Authority's Quarterly Financial and Investment Reports for the Quarter Ending September 30, 2019. BAWA Board Regular Meeting Minutes November 20, 2019 Page 4 of 5 Interim Finance Director Gina Guillory presented the Baytown Area Water Authority's Financial Report for Fiscal Year 2018-19 year end and Investment Report for quarter ending September 30, 2019 and pointed out the following items. Year End Financial Report: • Revenue are at 990•0 for he project year end, which involves mostly water sales • Expenditures for the year end came in 97% of projected • Maintenance came in slightly lower at 75% due to maintenance that was not done • Capital Outlay consisted of labor, material, and installation for meter upgrades'replacements and the purchase of two Ford F-350 with bed -liner and step -beds Quarterly Investment Report: • Performing well with a current yield of 2.150.o which is above the benchmark for the pool b. Receive an update regarding the Baytown Area Water Authority East Plant Project. BAWA Superintendent Sterling Beaver presented an update on the Baytown Area Water Authority ("BAWA") East Plant Project by presenting to the Board with a bird's eye view of the BAWA East Plant construction site and stated that construction continues as projected. Mr. Beaver further noted that a lot of progress is being made on the operations and electrical building, as well as stairs are being installed at the underground storage tanks. 4. MANAGER'S REPORT a. The next Baytown Area Water Authority meeting is scheduled for Wednesday, December 11, 2019, at 9:00 a.m., in the Council Chamber located at City Hall, 2401 Market Street, Baytown, Texas 77520. Presiding Manager Nick Woolery introduced himself to the Board as the new Assistant City Manager and the now Presiding Manager for the Board and also introduced Ms. Gina Guillary as the Interim Finance Director. Furthermore, Mr. Woolery announced the CDC 2018 Water Fluoridation Water Award that was issued to the Baytown Area Water Authority for high quality water and provided accolades to the BAWA, Public Works, and Engineering Staff for their continued service that they provide. 5. ADJOURN A motion was made by Vice President Mike Wilson, and seconded by Director Brandon Benoit to adjourn the November 20, 2019 BAWA Board Regular Meeting. The vote was as follows: Ayes: President Brenda Bradley Smith, Vice President Mike Wilson, Secretary Frank McKay III, Director Brandon Benoit Nays: None BAWA Board Regular Meeting Minutes November 20, 2019 Page 5 of 5 Other: Director Harland Forrest, Jr. (Absent) Approved With there being no further business to discuss, President Bradley Smith adjourned the November 20, 2019, BAWA Board Regular Meeting at 9:37 A.M. Le icia Brysch, Assistant Seaetary City of Baytown