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2019 10 08 CCPD MinutesMINUTES OF THE REGULAR MEETING OF THE BOARD OF DIRECTORS OF THE BAYTOWN CRIME CONTROL AND PREVENTION DISTRICT October 8, 2019 The Board of Directors of the Baytown Crime Control and Prevention District (CCPD) met in a Regular Meeting on October 8, 2019, at 4:30 P.M., in the Council Chamber of the Baytown City Hall, 2401 Market Street, Baytown, Texas with the following in attendance: Rikki Wheeler President Dr. Chris L. Warford Vice President Lloyd J. Herrera Director Anesia Lamont Director Randall B. Strong Director Steele Arthur Director Kevin Troller Assistant General Manager Trevor Fanning Assistant General Counsel Leticia Brysch Secretary President Rikki Wheeler convened the October 8, 2019, CCPD Board Regular Meeting with a quorum present at 4:30 P.M., all members were present with the exception of Director James Coker who was absent. 1. MINUTES a. Consider approving the minutes of the Baytown Crime Control and Prevention District Regular Meeting held on June 11, 2019. A motion was made by Director Lloyd J. Herrera, and seconded by Vice President Chris L. Warford to approve the minutes of the Baytown Crime Control and Prevention District Regular Meeting held on June 11, 2019, with the caveat that Director Strong's attendance be reviewed for accuracy in the minute recording. The vote was as follows: Ayes: President Rikki Wheeler, Vice President Dr. Chris L. Warford, Director Lloyd J. Herrera, Director Anesia Lamont, Director Randall B. Strong, Director Steele Arthur Nays: None Other: Director James Coker (Absent) Approved CCPD Board Regular Meeting Minutes October 8, 2019 Page 2 of 5 b. Consider approving the minutes of the Baytown Crime Control and Prevention District Regular Meeting held on July 9, 2019. A motion was made by Director Randall B. Strong, and seconded by Director Lloyd J. Herrera to approve the minutes of the Baytown Crime Control and Prevention District Regular Meeting held on July 9, 2019. The vote was as follows: Ayes: President Rikki Wheeler, Vice President Dr. Chris L. Warford, Director Lloyd J. Herrera, Director Artesia Lamont, Director Randall B. Strong, Director Steele Arthur Nays: None Other: Director James Coker (Absent) Approved 2. PROPOSED RESOLUTIONS a. Consider a resolution approving the Baytown Crime Control and Prevention District's (CCPD) Investment Policy and Strategy Statement in accordance with the Public Funds Investment Act to add a new brokerage firm and to update the policy based upon recent legislative changes. City Treasurer Brent Yowell presented the item and stated that the proposed resolution approves the Baytown Crime Control and Prevention District's ("CCPD") Investment Policy and Strategy Statement in accordance with the Public Funds Investment Act, Section 2256.005(e). Mr. Yowell stated that the proposed changes to the Investment Policy include adding a new brokerage firm and updating the policy based upon recent legislative changes. A motion was made by Vice President Dr. Chris L. Warford, and seconded by Director Lloyd J. Herrera to approve Resolution No. 60 related to Item 2.a. The vote was as follows: Ayes: President Rikki Wheeler, Vice President Dr. Chris L. Warford, Director Lloyd J. Herrera, Director Anesia Lamont, Director Randall B. Strong, Director Steele Arthur Nays: None Other: Director James Coker (Absent) Approved CCPD Board Regular Meeting Minutes October 8, 2019 Page 3 of 5 RESOLUTION NO. 60 A RESOLUTION OF THE BOARD OF DIRECTORS OF THE BAYTOWN CRIME CONTROL AND PREVENTION DISTRICT ADOPTING THE BAYTOWN CRIME CONTROL AND PREVENTION DISTRICT'S INVESTMENT POLICY AND STRATEGY STATEMENT; AND PROVIDING FOR THE EFFECTIVE DATE THEREOF. 3. BUSINESS ITEMS a. Consider setting the time, date and location of the Baytown Crime Control and Prevention District Meetings for the 2020 calendar year. Assistant General Manager Kevin Troller presented the item and stated that this item allows the District to set the time, date and location of their 2020 meetings, which are recommended as follows: • Tuesday, January 14, 2020; • Tuesday, April 14, 2020; • Tuesday, June 9, 2020; • Tuesday, July 14, 2020; and • Tuesday, October 13, 2020. Mr. Troller noted that meeting are held in June and July for the development, consideration, and approval of the Baytown Crime Control and Prevention District ("CCPD"') budget and all meetings will be held in the Council Chamber, City Hall, 2401 Market Street, at 4:30 P.M., unless otherwise noted. A motion was made by Director Lloyd J. Herrera, and seconded by Vice President Dr. Chris L. Warford to approve the 2020 meeting dates, times and locations as submitted to the Board by the Assistant General Manager. The vote was as follows: Ayes: President Rikki Wheeler, Vice President Dr. Chris L. Warford, Director Lloyd J. Herrera, Director Anesia Lamont, Director Randall B. Strong, Director Steele Arthur Nays: None Other: Director James Coker (Absent) Approved CCPD Board Regular Meeting Minutes October 8, 2019 Page 4 of 5 b. Consider the election of officers for President and Vice President and the appointment of Secretary. Board Secretary Leticia Brysch presented the item and stated that under Local Government Code §363.103, the Board must elect from its members a President and Vice President; and appoint a Secretary. The Secretary need not be a director and can be a member of the City staff. Each officer of the Board serves for a term of one (1) year, and vacancies shall be filled for the unexpired term by the Board. The newly elected officials, and appointee, will serve a one year term which will begin immediately and end on August 31, 2020. She noted that the current officers are: Rikki Wheeler, President; Dr. Chris L. Warford, Vice President; and the City Clerk as Secretary. A motion was made by Director Randall B. Strong, and seconded by Director Steele Arthur to keep the same slate of officers from the previous year. The vote was as follows: Ayes: President Rikki Wheeler, Vice President Dr. Chris L. Warford, Director Lloyd J. Herrera, Director Anesia Lamont, Director Randall B. Strong, Director Steele Arthur Nays: None Other: Director James Coker (Absent) Approved 4. REPORTS a. Receive the Baytown Crime Control and Prevention District's Quarterly Financial and Investment Reports for the Quarter Ending September 30, 2019. City Comptroller Monio Mark presented the preliminary numbers for the District's financial and noted that they are in the middle of the auditing process. Mr. Mark noted that the District came in 1000 0 on budget, even though sale tax revenues were down by 6.5% from last year, which staff had anticipated. Mr. Mark stated that expenditures came in at 82% of budget and were mainly used in personnel and capital. As it relates to the investment report, the District ended with $254,481.93 at 2.2500 for an interest of $1,735.15. b. Presentation of the Baytown Crime Control and Prevention District Hot Spot and Commercial Vehicle Enforcement (CVE) statistical report. Chief Dougherty presented the CCPD statistics and noted that he is happy to entertain any questions related to the Police Department's operations offline as those types of questions were not within the scope of CCPD's duties, and not appropriate in the meeting setting. President Wheeler requested that the Secretary add an item to the next CCPD agenda to give the Board Members training on the scope and duties of their positions and that of the board in general. CCPD Board Regular Meeting Minutes October 8, 2019 Page 5 of 5 5. MANAGER'S REPORT a. The next Baytown Crime Control and Prevention District meeting is scheduled for Tuesday, January 14, 2020, at 4:30 P.M., in the Council Chamber located at City Hall, 2401 Market Street, Baytown, Texas 77520. Assistant General Manager Kevin Troller reminded the Board of their next meeting and wished them Happy Holidays. 6. ADJOURN With there being no further business to discuss, President Wheeler adjourned the October 8, 2019, CCPD Board Regular Meeting at 4:49 P.M. Leticia Brysch, Secretary City of Baytown ''��i�,I�����N��•