Ordinance No. 8,501ORDINANCE NO. 8501
AN ORDINANCE AUTHORIZING CHANGE ORDER NO.2 WITH WHITELAK,
INC., TO ADJUST THE FINAL UNIT BID QUANTITIES FOR THE 1998
DRAINAGE IMPROVEMENTS CONTRACT NO. 1; AUTHORIZING FINAL
PAYMENT OF THE SUM OF NINETY THOUSAND FIVE HUNDRED FORTY -
THREE AND 50 /100 DOLLARS ($90,543.50) TO WHITELAK, INC., FOR SAID
PROJECT; AND PROVIDING FOR THE EFFECTIVE DATE THEREOF.
*********************************************** * * * * * * * * * * * * * * * * * * * * * * * * * * * * * **
WHEREAS, the City of Baytown contracted with Whitelak, Inc., for the 1998 Drainage
Improvements Contract No. 1 (the "Project "); and
WHEREAS, a change order in the amount of NINE THOUSAND NINE HUNDRED
SIXTY -EIGHT AND NO 1100 DOLLARS ($9,968.00) to adjust the final unit bid quantities is
necessary to reflect the actual quantities used in the Project as well as the amount remaining due to
Whitelak, Inc.; and
WHEREAS, all of the said improvements, as provided in the plans and specifications
heretofore prepared by the City's Engineer and as approved and adopted by the City Council have
been performed and completed in full accordance with all of the terms and conditions of the
aforesaid contract; and
WHEREAS, the City's Engineer in the manner provided by the terms of the said contract and
the plans and specifications thereof, has approved and accepted the 1998 Drainage Improvements
Contract No. 1 and improvements and has heretofore issued his Certificate of Final Acceptance and
has certified same to the City Council and recommended that it accept and receive said work and
improvements as constructed and completed by Contractor; and
WHEREAS, there remains due and owing to Whitelak, Inc., the sum of NINETY
THOUSAND FIVE HUNDRED FORTY -THREE AND 50 /100 DOLLARS ($90,543.50); NOW
THEREFORE
BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF BAYTOWN, TEXAS:
Section 1: That the City Council does hereby authorize Change Order No. 2 with
Whitelak, Inc., to adjust the final unit bid quantities for the 1998 Drainage Improvements Contract
No. 1. A copy of said change order is attached hereto, marked Exhibit "A," and made a part hereof
for all intents and purposes.
Section 2: That the City Council hereby accepts and approves the above- described work
and improvements, and finds and determines that all of said improvements have been completed as
provided in the plans and specifications thereof, and in full accordance with all of the terms and
provisions of the aforesaid contract.
990128 -3a
® Section 3: That the Certificate of Final Acceptance heretofore issued by the City
Engineer and certified to the City Council is hereby accepted and received.
Section 4: That final payment to Whitelak, Inc.; in the amount of NINETY THOUSAND
FIVE HUNDRED FORTY -THREE AND 50 /100 DOLLARS {$90,543.50} is hereby authorized.
Section 5: This ordinance shall take effect'immediately from and after its passage by the
City Council of the City of Baytown.
INTRODUCED, READ and PASSED by the affirmative vote of the City Council of the City
of Baytown this the 28`h day of January, 1999.
PETE C. ALFARO, Mayor
ATTEST:
EILEEN P. HALL, City Clerk
APPROVED AS TO FORM:
+ c:1 MyDocuments\ Counci] WeetingsU anuaryU 998DrainageK4IChangeOrderHina ]Pay.doc
® 2
® WAYNE
.SMITH
& ASSOCIATES
January 21, 1999
BALANCING CHANGE ORDER
Mayor and City Council
City of Baytown
P.O. Box 424
Baytown, Texas 77522
SUBJECT: Request for Change in Contract
CONTRACTOR: Whitelak, Inc.
CONTRACT DATED: September 30, 1998
ORIGINAL CONTRACT AMOUNT: $ 193,150.00
WSA PROJECT NO.: 024 - 0360 -4
PROJECT: 1998 Drainage Improvements
Mayor and City Council,
Because the quantities comprising the original contract reflect estimated amounts, a
Balancing Change Order must be prepared at job completion amending the contract to agree
with the actual value of the installed facilities,
The accompanying tabulation lists the Bid Items which varied from original estimated
amounts. It list the overrun and underrun quantities and cost of each item and then shows the
net overrun/underrun. This change order amends the contract by the net overrun
amount of $9,968.00.
Mayor and City Council
City of Baytown
Balancing Change Order
WSA Project No. 024 - 0360 -4
Project: 1998 Drainage Improvements
Date: January 21, 1999
Page I
ITEM ORIGINAL ACTUAL
NO. QUANTITY QUANTITY
1 7260 7638
® 4 45 95
DIFFERENCE
+ OR -
378
50
UNIT
PRICE
$5.00
$10.00
ADD OR
(DEDUCT)
$1,890.00
$500.00
EXHIBIT A
11821 1 -10 East Freeway, Suite 400 • Houston,
Texas 77029 Ph:
(713) 450 -1300
• Fax: (713) 450 -1385
® Mayor and City Council
City of Baytown
Balancing Change Order
WSA Project No. 024 - 0360 -4
Project: 1998 Drainage Improvements
Date: January 21, 1999
Page 2
ITEM I ORIGINAL
NO. QUANTITY
ACTUAL
QUANTITY
DIFFERENCE
UNIT
ADD OR
+ OR-
PRICE
(DEDUCT)
8
400
396
_4
$20.00
($80.00)
9
745
808
63
$50.00
$3,150.00
10
448
582
134
$85.00
$11,390.00
11
128
0
-128
$50.00
($6,400.00)
12
36
48
12
$80.00
$960.00
13
100
130
30
$100.00
$3,000.00
14
36
20
-16
$20.00
($320.00)
19
50
92
42
$50.00
$2,100.00
20
4
1.5
-2.5
$1,500.00
($3,750.00)
22
80 .368
288
$10.00
$2,880.00
23
265
336
71
$35.00
$2,485.00
24
1400
611
-789
$8.00
($6,312.00)
28 a
50
0
-50
$10.00
($500.00)
28 b
50
21
-29
$25.00
($725.00)
28 e
800
200
-600
SC --
($300.00)
TOTAL OVERRUNS ..............................
TOTAL UNDERRUNS ....... ............. 528,35..00
NET ADJUSTMENTS TO CONTRACT . ' ' • (5 .00)
............... $9 $9,,96968.00
We have reviewed this cost and recommend approval of the change in Contract
Amount, an addition of $9,968.00, as summarized below.
•
•
Mayor and City Council
City of Baytown
Balancing Change Order
WSA Project No. 024 - 0360 -4
January 21, 1999
Page 3
SUMMARY:
Original Contract Amount ............................... ....................... $ 193,150.00
Change Order No. 1, Addition ............. ... $11,000.00
Balancing Change Order, Addition ..... .
........ ...
Amended Contract Amount ............ • • • . • $9,968.00
............................. $214,118.00
RECOMMENDED FOR APPROVAL:
Wayne Smith & Associates, Inc.
By: Ax
Date.
APPROVED:
City of Baytown
Ulm
Date:
AGREED:
Whitelak, Inc.
Date: / Zz - 1