Ordinance No. 8,453981124 -2
ORDINANCE NO. 8453
® AN ORDINANCE AUTHORIZING AND DIRECTING THE MAYOR TO
EXECUTE AND THE CITY CLERK TO ATTEST TO AN INTERLOCAL
AGREEMENT WITH THE CITY OF HOUSTON FOR THE ANTI - VIOLENT
CRIME INITIATIVE OVERTIME PROGRAM; AND PROVIDING FOR THE
EFFECTIVE DATE THEREOF.
BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF BAYTOWN,
TEXAS:
Section 1: That the City Council of the City of Baytown, Texas, hereby authorizes
and directs the Mayor to execute and City Clerk to attest to an Interlocal Agreement with the
City of Houston for the Anti - violent Crime Initiative Overtime Program. A copy of said
agreement is attached hereto, marked Exhibit "A," and made a part hereof for all intents and
purposes.
Section 2: This ordinance shall take effect immediately from and after its passage by
the City Council of the City of Baytown.
INTRODUCED, READ and PASSED by the affirmative vote of the City Council of the
City of Baytown this the 24th day of November, 1998.
/".art (I - "_'r -
PETE C. ALFARO, Mayor
ATTEST:
EILEEN P. IIALL, City Clerk
APPROVED AS TO FORM:
efURACIO RAMIREZ, WCity Attorney
0 '
cklh 1201 Counc MOW inancellnterlocalAgreementWithCityo( 1- Iouston4 Anti - fiolentCrimelnitiativeOvertimeProgram
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INTERLOCAL AGREEMENT
ANTI- VIOLENT CRIME INITIATIVE OVERTIME PROGRAM
THE STATE OF TEXAS §
COUNTY OF HARRIS §
This Interlocal Agreement ( "Agreement ") is entered into between the City of Houston, Texas
( "City"), a municipal corporation, and the City of Baytown, Texas ( "Baytown "), a municipal
corporation situated in Harris County, Texas, pursuant to the Interlocal Cooperation Act, Tex. Gov't
Code Ann., ch. 791 (Vernon 1994 & Supp. 1998).
WITNESSETH
WHEREAS, the Houston Police Department, the Harris County Sheriffs Department and
representatives of the Baytown Police Department, Humble Police Department, Galveston County
Sheriffs Department, the Pasadena Police Department, the Texas Department of Criminal Justice
and the Texas Department of Public Safety are participating in the Anti- Violent Crime Initiative
Overtime Program ( "Program "); and'
WHEREAS, the U.S. Department of Justice, through the Executive Office for United States
Attorneys, has allocated supplemental funds under the Anti- Violent Crime Initiative Overtime
Program to assist in fugitive investigation and apprehension and to reduce the number of wanted
persons currently at large and associated with violence, narcotics, and weapons - related crimes; and
WHEREAS, the City has agreed to administer the grant for the U.S. Attorneys Office.
NOW, THEREFORE, IT IS AGREED AS FOLLOWS:
ARTICLE I
Term of Performance
This Agreement shall be deemed effective on the date of countersignature by the City
Controller of the City of Houston, and shall continue until overtime funds are exhausted. This
Agreement supersedes and replaces the Anti- Violent Crime Initiative Overtime Program Agreement
entered into between the parties pursuant to Ordinance No. 96 -254, passed March 13, 1996.
uA AM:dplw-pfiICS \contmct\am120494 EXHIBIT A octobcr 14. 1998
® ARTICLE II
Consideration
As consideration for Baytown's performance under this Agreement, the City agrees to
reimburse Baytown for actual overtime expenses for Baytown personnel assigned to the Program
while performing services for the Program, as set out in Exhibit "A ". It is understood overtime
expenses shall only be payable from Justice Department fluids. The City's obligation for payment
under this Agreement, if any, is limited to funds received from the Justice Department; unless
adequate funds are received, the City shall have no obligation to Baytown. Baytown must look to
these designated funds only and to no other funds for the City's payment under this Agreement.
Baytown will be paid on the basis of monthly itemized invoices submitted by Baytown and
approved by the City showing actual overtime services performed and the attendant expense
incurred. The City shall make payment to Baytown within thirty days of the receipt and approval
of such invoices. If any items in any invoice submitted by Baytown are disputed by City for any
reason, including lack of supporting documentation, City shall temporarily delete the disputed item
and pay the remaining amount of the invoice. City shall promptly notify Baytown of the dispute
and request clarification and/or remedial action. After any dispute shall have been settled, Baytown
shall include the disputed amount on a subsequent scheduled invoice or on a special invoice for the
disputed item only. The decision of City regarding all disputes involving Baytown invoices shall
be final.
ARTICLE III
Notices
All notices required or permitted under this Agreement shall be in writing and shall be
deemed delivered when actually received or, if earlier, on the third day following deposit in a United
States Postal Service post office or receptacle with proper postage affixed (certified mail, return
receipt requested) addressed to the respective other party at the address prescribed below or at such
other address as the receiving party may have prescribed by notice to the sending party.
All notices to the Baytown shall be mailed to:
City of Baytown
P. O. Box 424
Baytown, Texas 77522 -0424
Attn: City Manager
All notices to the City shall be mailed to:
City of Houston
P. O. Box 1562
Houston, Texas 77251
Attn: Craig E. Ferrell, Jr.
u.1AM:dp%wpfiIcskonuut1Lm120494 2 ociobcr 14, 1998
CITY OF HOUSTON, TEXAS
ATTEST /SEAL: ATTEST /SEAL:
City Secretary
APPROVED:
Houston Police Chief
APPROVED AS TO FORM:
Assistant City Attorney
L.D. File No.
ATTEST /SEAL:
City Cleric
7 AP OVED:
Baytown Police Chief
APPROVED AS TO FORM:
City Attorney
Mayor
COUNTERSIGNED BY:
City Controller
DATE COUNTERSIGNED:
CITY OF BAYTOWN, TEXAS
APPROVED:
Mayor
COUNTERSIGNED BY:
Finance Director
DATE COUNTERSIGNED:
By Finance Director
uAAMAp%wpfileslcontmct\amUO494 October 14. 1998
10,04,81
FEDERAL GRANT GUIDELINES
PURPOSE
The Executive Office of the U. S. Attorney in Washington, D. C. awarded a grant for
funding of overtime for state and local officers and administrative staff. Guidelines for
the use of these funds are minimal and are outlined below.
PARTICIPANTS
The officers and staff to be paid overtime are listed by agency:
HOUSTON POLICE DEPARTMENT 1 Sergeant
4 Officers
HARRIS COUNTY SHERIFF'S DEPARTMENT 1 Sergeant
7 Officers
1 Admin.
GALVESTON COUNTY SHERIFF'S DEPARTMENT 1 Officer
BAYTOWN POLICE DEPARTMENT 1 Officer
PASADENA POLICE DEPARTMENT 1 Sergeant
DEPARTMENT OF PUBLIC SAFETY i Sergeant
TEXAS DEPARTMENT OF CRIMINAL JUSTICE 1 Officer
A total of 18 sworn officers and 1 administrative person will be funded overtime. The
number of overtime hours each person participating in the program will be funded
depends upon his /her hourly overtime rate. In any event, no person will be allowed to
exceed $666 per month in overtime.
The Houston Police Department has agreed to administer the grant. Each agency has
agreed to pay its personnel the applicable overtime. Each agency will then bill the
Houston Police Department on a monthly basis.
The Houston Police Department will process the invoice and make the payment to each
agency. Under no circumstances will the Houston Police Department make a direct
payment to the individual person participating in the program.
Federal Grant Guidelines - 2 - October 1, 1998
v
For tracking purposes, the Houston Police Department Overtime Request Form HPD# -
00057 will be used by all of the recipients. Each agency may require additional forms
to be completed by its employees.
The Houston Police Department will receive the grant funds in advance from the Justice
Department.
REQUIREMENTS
1. Each person participating in the program will be allocated a block of overtime to
work each month, commensurate with his /her overtime rate. This overtime
block will be allocated on a weekly basis. Under no circumstances will a person
participating in the program be permitted to exceed $666 per month in overtime.
2. If a person participating in the program is unable to complete a weekly block of
overtime, he /she will require supervisor's permission to carry into the following
week. No overtime can be carried over to the following month.
3. All persons participating in the program shall complete an HPD overtime form
and obtain a supervisor's signature in order to be paid.
4. The U. S. Attorney's Office, Houston, will receive periodic statements of
overtime funds expended by participating agencies.
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