Ordinance No. 8,279980514 -12
ORDINANCE NO. 8279
AN ORDINANCE AUTHORIZING AND DIRECTING THE CITY MANAGER
TO EXECUTE A CONTRACT WITH THE Y.M.C.A. FOR THE GREATER
HOUSTON AREA FOR YOUTH SUMMER RECREATION PROGRAMS;
AUTHORIZING PAYMENT BY THE CITY OF BAYTOWN, THE SUM OF
FOURTEEN THOUSAND FIVE HUNDRED TWENTY -TWO AND 34/100
DOLLARS ($14,522.34); MAKING OTHER PROVISIONS RELATED THERETO;
AND PROVIDING FOR THE EFFECTIVE DATE THEREOF.
BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF BAYTOWN, TEXAS:
Section 1: That the City Council of the City of Baytown, Texas, hereby authorizes and
directs the City Manager of the City of Baytown to execute and attest to a contract with the
Y.M.C.A. for the Greater Houston Area for youth summer recreation programs. A copy of said
contract is attached hereto, marked Exhibit "A," and made a part hereof for all intents and purposes.
Section 2: That the City Council of the City of Baytown authorizes payment to the
Y.M.C.A. for the Greater Houston Area of the sum of FOURTEEN THOUSAND FIVE HUNDRED
TWENTY -TWO AND 34/100 DOLLARS ($14,522.34), pursuant to the contract.
Section 3: That pursuant to the provisions of Texas Local Government Code Annotated
§ 252.048, the City Manager is hereby granted general authority to approve any change order
involving a decrease or an increase in costs of FIFTEEN THOUSAND AND NO /100 DOLLARS
($15,000.00) or less, subject to the provision that the original contract price may not be increased
by more than twenty-five percent (25 %) or decreased by more than twenty -five percent (25 %)
without the consent of the contractor to such decrease.
Section 4: This ordinance shall take effect immediately from and after its passage by the
City Council of the City of Baytown.
INTRODUCED, READ and PASSED by the affirmative vote of the City Council of the City
of Baytown this the 14`h day of May, 1998.
P.
PETE C. ALFAR , Mayor
ATTEST:
c`
EILEEN-P. HALL, City Clerk
APPROVED AS TO FORM:
C4� L - I - ) ?at2ttn�
ACIO R.AMIREZ, SR. ity Attorney
c: kIh8ACouncil l0rdinances\YMCAContract .Ordinance
• YOUTH SUMMER RECREATION PROGRAMS AGREEMENT
BY AND BETWEEN
THE CITY OF BAXTOWN
AND
THE YMCA OF THE GREATER HOUSTON AREA
THE STATE OF TEXAS §
COUNTY OF HARRIS §
WHEREAS, the YMCA OF THE GREATER HOUSTON AREA desires to administer and
supervise youth summer recreation programs in the City of Baytown; and
WHEREAS, m
the City Council of the City of Baytown recognizes that youth sumer
recreation programs, as described in Exhibits "A" and "B" to this Agreement, which are attached
hereto and incorporated herein for all intents and purposes, are recreational activities which would
normally come within the purview of the Parks and Recreation Department of the City of Baytown;
and
WHEREAS, the City Council of the City of Baytown is of the opinion that the interest of the
citizens of Baytown in general and the participants in these activities in particular would best be
served by the administration and supervision of this program by YMCA OF THE GREATER
HOUSTON AREA;
NOW THEREFORE, KNOW ALL MEN BY THESE PRESENTS:
THAT the City of Baytown, a body corporate and politic under the laws of the State of
Texas, hereinafter called "City," and the YMCA OF THE GREATER HOUSTON AREA,
hereinafter called "YMCA," agree as follows:
1. The City agrees to pay the YMCA the sum of $14,522.34 as compensation for providing
youth summer recreation programs, including, but not limited to, the Tennis Youth League Program,
Family Day in the Park Program, Parks Program, the Camp Fun/Special Populations Program and
Summer Day Camp Program, all such programs being further detailed in Exhibit "A."
2. The City agrees to provide to the YMCA the facilities described in Exhibit "B" as
additional compensation for the YMCA's services rendered in the supervision and management of
the youth summer recreation programs as detailed in Exhibits "A" and "B" in the City of Baytown,
Texas.
3, The YMCA, for and in consideration of the facilities provided by the City and the monies
received, agrees to do all things necessary to manage and administer said youth summer recreation
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® programs in the City of Baytown, including, but not limited to, the purchase of necessary equipment,
soliciting, hiring, and supervising personnel, and the performance of all other acts necessary to
ensure successful youth summer recreation programs in the City of Baytown, Texas.
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4. The City of Baytown does not assume any responsibility for the supervision and/or
administration of the youth summer recreation programs nor does it assume any liability arising
thereunder.
5. It is expressly agreed and understood by all parties hereto that the YMCA is an
independent contractor in its relationship to the City of Baytown. Nothing herein contained at any
time or in any manner shall be construed to effect a contract of partnership or render any party hereto
the employer or master of any other party and/or its employees, agents, or representatives. All
necessary personnel shall be deemed agents or employees of the Association.
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THE YMCA AGREES TO AND SHALL INDEMNIFY, HOLD HARMLESS AND DEFEND
THE CITY, ITS OFFICERS, AGENTS AND EMPLOYEES (HEREINAFTER IN THIS
SECTION COLLECTIVELY REFERRED TO AS THE "CITY ") FROM AND AGAINST ANY
AND ALL CLAIMS, LOSSES, DAMAGES, CAUSES OF ACTION, SUITS, AND LIABILITY
OF EVERY KIND, INCLUDING ALL EXPENSES OF LITIGATION, COURT COSTS, AND
ATTORNEYS' FEES, FOR INJURY TO OR DEATH OF ANY PERSON, OR FOR DAMAGE
TO ANY PROPERTY, ARISING OUT OF OR IN CONNECTION WITH A WORK DONE
AND /OR THE SERVICES PERFORMED BY THE YMCA PURSUANT TO THIS
AGREEMENT, THE CONDUCT OR MANAGEMENT OF THE YMCA'S ACTIVITIES, OR
FROM ANY ACT OR OMISSION BY THE YMCA, ITS AGENTS, SERVANTS,
EMPLOYEES, SUBCONTRACTORS, GUESTS, OR INVITEES, ARISING OUT OF OR IN
CONNECTION WITH THIS AGREEMENT, WHERE SUCH INJURIES, DEATH OR
DAMAGES ARE CAUSED BY THE JOINT NEGLIGENCE OF THE CITY AND ANY
OTHER PERSON OR ENTITY. IT IS THE EXPRESSED INTENTION OF THE PARTIES
HERETO, BOTH THE YMCA AND THE CITY, THAT THE INDEMNITY PROVIDED FOR
IN THIS PARAGRAPH IS INDEMNITY BY THE YMCA TO INDEMNIFY AND PROTECT
THE CITY FROM THE CONSEQUENCES OF THE CITY'S OWN NEGLIGENCE, WHERE
THAT NEGLIGENCE IS A CONCURRING CAUSE OF THE RESULTING INJURY, DEATH
OR DAMAGE. FURTHERMORE, THE INDEMNITY PROVIDED FOR IN THIS
PARAGRAPH SHALL HAVE NO APPLICATION TO THE CITY FOR ANY CLAIM, LOSS,
DAMAGE, CAUSE OF ACTION, SUIT AND LIABILITY WHERE THE INJURY, DEATH
OR DAMAGE RESULTS FROM THE SOLE NEGLIGENCE OF THE CITY, UNMIXED
WITH THE FAULT OF ANY OTHER PERSON OR ENTITY.
In the event that any action or proceeding is brought against the City by reason of any matter
from which the City is indemnified herein, the YMCA further agrees and covenants to defend the action
or proceeding by legal counsel acceptable to the City. This entire Section 6 shall survive the
termination or expiration of this Agreement.
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• The YMCA hereby assumes all liability and responsibility for injuries, claims or suits for
damages to person or property, of whatever kind or character, whether real or asserted, occurring
during the term of this Agreement, arising out of or by reasons of the support of the YMCA, and all
other operations arising under or otherwise incident to the provisions of this Agreement.
7, The YMCA shall provide the City with a Certificate of Insurance evidencing the
coverages required in Exhibit "C," which is attached hereto and incorporated herein for all intents
and purposes.
8 The YMCA shall not sell, assign, or transfer any of its rights or obligations under this
Agreement, in whole or in part, without prior written consent of the City, nor shall the YMCA assign
any monies due to or to become due to it hereunder without the previous consent of the City.
9. Unless otherwise provided in this Agreement, any notice provided for or permitted
to be given must be in writing and delivered in person or by depositing same in the Unites States
mail, postpaid and registered or certified, and addressed to the party to be notified, with return
receipt requested, or by delivering the same to an officer of such party. Notice deposited in the mail
as described above shall be conclusively deemed to be effective, unless otherwise stated in this
Agreement, from and after the expiration of three (3) days after it is so deposited.
For the purpose of notice, the addresses of the parties shall be as follows unless properly
changed as provided for hereinbelow:
CITY OF BAYTOWN
Attn: Bobby Rountree, City Manager
C/O Director, Parks and Recreation Department
P. 0. Box 424
Baytown, Texas 77522 -0424
YMCA
Attn: Roger Moon, Executive Director
201 Wye Drive
Baytown, TX 77521
Each party shall have the right from time to time at any time to change its respective address
and each-shall have the right to specify a new address, provided that at least fifteen (15) days' written
notice is given of such new address to the other party.
10. The City, besides all other rights or remedies it may have, shall have the right to
terminate this Agreement with or without cause upon ten (10) days' written notice from the City
Manager to the YMCA of the City's election to do so. Furthermore, the City may immediately
terminate this Agreement if the YMCA breaches this Agreement. A breach of this Agreement shall
include, but not be limited to, the following:
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® a. failing to pay insurance premiums, claims or other charges;
b. failing to pay any payments due the City, State or Federal Government from the
YMCA or its principals, including, but not limited to, any taxes, fees, assessments,
liens, or any payments identified in this Agreement;
C. the institution of voluntary or involuntary bankruptcy proceeding against the YMCA;
d. the dissolution ofxhe YMCA;
e. the violation of any provision of this Agreement; and/or
£ the abandonment of the Agreement or any portion thereof and discontinuance of the
YMCA's services or any portion thereof.
Upon delivery of any notice of termination required herein, the YMCA shall discontinue all
services in connection with the performance of the Agreement. Within ten (10) days after receipt
of the notice of termination, the YMCA shall submit a final statement showing in detail the services
satisfactorily performed, all other appropriate documentation required herein to support the monies
expended on the services actually performed, along with a refund check for the difference between
the amount prepaid by the City and the amount expended on services satisfactorily preformed.
11. Failure of either party hereto to insist on the strict performance of any of the
agreements herein or to exercise any rights or remedies accruing thereunder upon default or failure
of performance shall not be considered a waiver of the right to insist on and to enforce by an
appropriate remedy, strict compliance with any other obligation hereunder to exercise any right or
remedy occurring as a result of any future default or failure of performance.
12. This Agreement shall in all respects be interpreted and construed in accordance with
and governed by the laws of the State of Texas, regardless of the place of its execution or
performance. The place of making and the place of performance for all purposes shall be Baytown,
Harris County, Texas.
13. All parties agree that should any provision of this Agreement be determined to be
invalid or unenforceable, such determination shall not affect any other term of this Agreement,
which shall continue in full force and effect.
14. This Agreement shall not bestow any rights upon any third party, but rather, shall
bind and benefit the YMCA and the City only.
15. This Agreement contains all the agreements of the parties relating to the subject
matter hereof and is the full and final expression of the agreement between the parties.
® 16. The officers executing this Agreement on behalf of the parties hereby represent that
such officers have full authority to execute this Agreement and to bind the party lie /she represents.
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IN WITNESS WHEREOF, the parties hereto have executed this Agreement in multiple
copies, each of which shall be deemed to be an original, but all of which shall constitute but one and
the same Agreement on the _ day of , 1998, the date of execution by
the City Manager of the City of Baytown.
CITY OF BAYTOWN
By:
BOBBY ROUNTREE, City Manager
ATTEST:
EILEEN P. HALL, City Clerk
APPROVED AS TO FORM:
IGNACIO RAMIREZ, SR., City Attorney
YMCA
Printed Name
Title
STATE OF TEXAS §
5
COUNTY OF HARRIS 5
Before me, , the undersigned
personally appeared , the
Greater Houston Area, known to me (or proved to me on the oath of
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notary public, on this day
of the YMCA of the
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or through his/her current {description of identification card
or other document issued by the federal government or any state government that contains the
photograph and signature of the acknowledging person }} to be the person whose name is subscribed
to the foregoing instrument, and acknowledged to me that he /she executed that instrument for the
purposes and consideration therein expressed.
Given under my hand and seal of office this the day of , 1998.
c:klh82\P arks& Rccrcation \YMCA\YMCACon[ract.043048
on
Notary Public in and for the State of Texas
My commission expires:
EXHIBIT "A"
Youth Summer Recreation Programs
TENNIS YOUTH LEAGUE
This program will include two sites, Baytown Jr. School and Robert E. Lee High School. Lessons will be
held Monday through Wednesday with matches held on Thursday at Robert E. Lee High School. The
target number of children is 120 between the ages of 6 and 15 years of age.
FAMILY DAY IN THE PARK
This program will include two park sites in low- income areas. The program will be open to the
public and people living in the surrounding area of the park. The first "Day in the Park" will introduce
the daily summer Parks Program. The second will serve as a Back to School Bash — getting the children
excited about returning to school and putting an end to the summer fun.
PARKS PROGRAM
The Parks Program will operate Monday through Friday from 10:00 a.m. to 1:00 p.m. The
YMCA will collaborate with the Goose Creek CISD and offer the Free Lunch Program Monday through
Thursday. The target number is to serve over 50 children at each site. Activities will include, but not be
limited to, arts and crafts, sports, games, camping trips and swimming.
CAMP FUN /SPECIAL POPULATIONS
The Camp Fun/Special Populations Program is for young adults between the ages of 17 and older
who are physically challenged. This program works in collaboration with ARC (Association of Retarded
Citizens). Camp Fun will be held Monday and Thursday at the Sports Grey Center from 6:30 p.m. — 9:30
p.m. Activities will include, but will not be limited to, arts and crafts, sports, games, field trips and
swimming. The target is to serve about 35 to 40 young adults.
SUMMER DAY CAMP
The Summer Day Camp Program will be held at the following areas at Roseland Park:
I. Covered Pavilion (picnic area)
2. Enclosed Pavilion (for inclimate weather days)
3. Restroom Facilities
4. Baseball Fields
5. Soccer Fields
6. Basketball Courts and
7. Playgrounds.
The program will operate each Monday, Wednesday, Thursday and Friday from June I, 1998, to August
14 1998, from 8:30 a.m. through 4:00 p.m. The program will service 150 children in' the Baytown
community. To ensure that,the City's property will not be destroyed or damaged and to ensure the safety
of the children, YMCA will provide adult supervision at a ratio of one adult to every ten children. The
activities in this program will include, but not be limited to, devotion, archery, canoeing, riflery, hiking,
group games, songs, and skits.
Exhibit "A," Page I
TENNIS YOUTH LEAGUE
The following details some of the projected expenses as well as the amount of money that the
City will contribute towards this program pursuant to the Agreement:
Staff Salaries
$3,433.68
T- Shirts
500.00
Medical
175.00
Awards
200.00
Equipment
170.00
Printing
200.00
::$4,235:33:'
FAMILY DAY IN THE PARK & PARKS PROGRAM
The following details some of the projected expenses as well as the amount of money that the
City will contribute towards these programs pursuant to the Agreement:
Parks
$4,292.39
Day in the Park
319.94
Medical
125.00
Advertising
200.00
Awards
200.00
Equipment
471.00
::$4,235:33:'
CAMP FUN /SPECIAL POPULATIONS
The following details some of the projected expenses as well as the amount of money that the
City will contribute towards this program pursuant to the Agreement:
Staff Salaries
$2,410.33
T -Shirts
500.00
Printing
200.00
Medical
125.00
Supplies
800.00
Transportation
200.00
::$4,235:33:'
SUMMER DAY CAMP
The following consideration is given to and accepted by YMCA to perform and operate this
program:
1. Waiver of the $1,000 administrative fee
and
2. Right to be able to use Roseland Park at no expense.
• c:klh82 \Parks &Rccrcation \YMCA \CxhibitA 1998Agreemem
Exhibit "A." Page 2
• EXHIBIT "B"
The YMCA will provide youth recreation programs at Robert E. Lee High School, Baytown
Junior High, Roseland Park, Gray Recreation Center, and various selected neighborhood parks
(the "sites ") from June I, 1998, through August 9, 1998,
2. The YMCA is responsible for providing all staff, equipment, supplies and all other persons and /or
materials to ensure that the programs are run efficiently and effectively.
3. The City is responsible for maintenance of the sites including, but not limited to, mowing, litter
abatement, tennis net repair, playground equipment maintenance, and facility set -up, when
appropriate and requested by the YMCA.
4. The YMCA will provide attendance records for each site at the completion of the youth summer
recreation programs.
5. The YMCA will be responsible for registering all participants in the programs. The City will
refer all inquires about the programs to the YMCA.
6. The City of Baytown's Parks and Recreation Department shall be listed as a co- sponsor of the
programs.
7. The City will pay the YMCA the amounts specified in Exhibit "A" for each program for a total
amount of $14,522.34.
8. It is agreed that upon request, the YMCA will provide financial records of all expenditures
pertaining to the youth summer recreation programs to the City of Baytown at the completion of
the programs. Further, any balance remaining from the total contracted sum of $14,522.34 at the
completion of the program will be refunded to the City of Baytown by September I, 1998.
9. The City will allow the YMCA to retain the registration fees from the Tennis Little League and
Special Population Programs to help offset administration cost to the YMCA.
10. The YMCA will provide the Parks and Recreation Department a list of proposed registration fees
for the above - referenced programs for approval by the Director of the Parks and Recreation
Department prior to the registration of participants.
H. During any of the programs involving a municipal swimming pool, the YMCA understands and
agrees to allow public access to the same at all times, other than during swimming lessons.
• c:kIh821Parks &Recrcation \YMCA \Ex hi bit B1998Agreement
Exhibit "B," Page Solo
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Minimum Insurance Requirements
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Throughout the term of this Agreement. the YMCA at its own expense shall purchase,
maintain and keep in force and effect insurance against claims for injuries to or death of
persons or damages to property which may arise out of or result from the YMCA's
operations and/or performance of activities under this Agreement, whether such
operations and /or performance be by the YMCA, its agents, representatives,
volunteers, employees or by anyone directly or indirectly employed by any of them, or
ey anyone for whose acts any of them may be liable.
The YMCA's insurance coverage shall be primary insurance with respect to the CITY,
its officers, agents and employees. Any insurance or self- insurance maintained by the
CITY, its officials, agents and employees shall be considered in excess of the YMCA's
insurance and shall not contribute to it. Further, the YMCA shall include all
subcontractors as additional insureds under its commercial general liability policies or
shall furnish separate certificates and endorsements for each subcontractor. All
coverage for subcontractors shall be subject to all of the requirements stated herein.
The following is a list of standard insurance policies along with their respective
minimum coverage amounts required in this contract:
Commercial General Liability (CGL)
General Aggregate: $1,000,000
Personal & Advertising Injury: $1,000,000
Per Occurrence: $500,000
Fire Damage: $50,000
a. Coverage shall be at least as broad as ISO CG 00 01 10 93
b. No coverage shall be excluded from standard policy without notification of
individual exclusions being attached for review and acceptance.
Business Automobile Policy (BAP)
Combined Single Limits: $500,000
OR
BI Per Person: $100,000,
BI Per Accident: $300,000, and
PD Per Accident: $100,000
a. Coverage for "Any Auto."
Workers' Compensation: Statutory Limits
Employer's Liability: $500,000
a. Waiver of Subrogation Required.
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Upon execution of this contract, YMCA shall file with the CITY valid Certificates of
Insurance and endorsements acceptable to the CITY. Such Certificates shall contain a
provision that coverage afforded under the policies will not be canceled, suspended,
voided, or reduced until at least thirty (30) days' prior written notice has been given to
the CITY via certified mail, return receipt requested.
The following are general requirements applicable to all policies:
a. AM Best Rating of A; VII or better.
b. Insurance carriers licensed and admitted to do business in State of Texas will be
accepted.
c. Liability policies will be on occurrence form.
d. CITY of Baytown, its officials and employees are to be added as Additional Insured
to liability policies.
e. Upon request of and without cost to CITY of Baytown, certified copies of all
insurance policies and /or certificates of insurance shall be furnished to CITY of
Baytown's representative. Certificates of insurance showing evidence of insurance
coverage shall be provided to CITY of Baytown's representative prior to execution
of this agreement.
f. Upon request of and without cost to CITY of Baytown, loss runs (claims listing) of
any and /or all insurance coverage shall be furnished to CITY of Baytown's
representative.
g. CITY of Baytown reserves the right to reject any proposal that does not meet the
minimum insurance requirements outlined above.
515198
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YMCA 1998 Summer ServicesNMCA98S.DOC