Ordinance No. 7,278950323 -19
ORDINANCE N0. 7278
• AN ORDINANCE AUTHORIZING AND DIRECTING THE CITY MANAGER
TO EXECUTE AND THE CITY CLERK TO ATTEST TO A CONTRACT
WITH THE BAYTOWN FAMILY YMCA FOR YOUTH SUMMER RECREATION
PROGRAMS; AUTHORIZING PAYMENT BY THE CITY OF BAYTOWN, THE
SUM OF FOURTEEN THOUSAND NINE HUNDRED TEN AND N01100
DOLLARS ($14,910.00); AND PROVIDING FOR THE EFFECTIVE
DATE THEREOF.
BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF BAYTOWN,
TEXAS:
Section 1: That the City Council of the City of Baytown,
Texas, hereby authorizes and directs the City Manager and City
Clerk of the City of Baytown to execute and attest to a contract
with the Baytown Family YMCA for youth summer recreation programs.
A copy of said contract is attached hereto, marked Exhibit "A," and
made a part hereof for all intents and purposes.
Section 2: That the City Council of the City of Baytown
authorizes payment to Baytown Family YMCA of the sum of FOURTEEN
THOUSAND NINE HUNDRED TEN AND NO /100 DOLLARS ($14,910.10), pursuant
to the contract.
Section 3: This ordinance shall take effect immediately from
and after its passage by the City Council of the City of Baytown.
INTRODUCED, READ and PASSED by the affirmative vote of the
City Council of the City of Baytown this the 23rd day of March,
1995.
PETE C. ALFAR , Mayor
ATTEST:
EILEEN P. HALL, City Clerk
ACIO RAMIREZ, S City Attorney
legal !council /3- 23- 95ymcaCONTRACT
• THE STATE OF TEXAS §
§ CONTRACT
COUNTY OF HARRIS §
WHEREAS, the BAYTOWN FAMILY YMCA desires to administer and
supervise youth summer recreation programs in the City of Baytown;
and
WHEREAS, the City Council of the City of Baytown recognizes
that youth summer recreation programs, as described in Exhibits "A"
and "B" to this contract, are recreational activities which would
normally come within the purview of the Parks and Recreation
Department of the City of Baytown; and
WHEREAS, the City Council of the City of Baytown is of the
opinion that the interest of the citizens of Baytown in general and
the participants in these activities in particular would best be
served by the administration and supervision of this program by
BAYTOWN FAMILY YMCA;
NOW THEREFORE, KNOW ALL MEN BY THESE PRESENTS:
THAT the City of Baytown, a body corporate and politic under
the laws of the State of Texas, hereinafter called "City," and the
BAYTOWN FAMILY YMCA, hereinafter called "YMCA," agree as follows:
1. The City agrees to pay the YMCA the sum of $14,909.44 as
compensation for providing youth summer recreation programs at two
tennis little league sites, a day in the park program at various
sites each Saturday, and a special population program, as itemized
in Exhibit "A."
2. The City agrees to provide to the YMCA the facilities
• described in Exhibit "B" as compensation for the YMCA's services
EXHIBIT
n
•
•
rendered in the supervision
and
management of a youth summer
recreation program in the City
of
Baytown, Texas.
3. That the YMCA, for and in consideration of the facilities
provided by the City, agrees to do all things necessary to manage
and administer said youth summer recreation programs in the City of
Baytown including, but not limited to the purchase of necessary
equipment, soliciting, hiring, and supervising personnel, and the
performance of all other acts necessary to insure successful youth
summer recreation programs in the City of Baytown, Texas.
4. The City of Baytown does not assume any responsibility for
the supervision and administration of the youth summer recreation
programs nor does it assume any liability arising thereunder.
S. It is expressly agreed and understood by all parties
hereto that the YMCA is an independent contractor in its
relationship to the City of Baytown. Nothing herein contained at
any time or in any manner shall be construed to effect a contract
of partnership or render any party hereto the employer or master of
any other party and /or its employees, agents, or representatives.
All necessary personnel shall be deemed agents or employees of the
Association.
6. The YMCA covenants and agrees to indemnify, hold harmless
and defend, the CITY OF BAYTOWN, its agents, servants or employees,
from and against any and all claims for damages or injuries to
persons or property of whatsoever kind of character, whether real
or asserted, arising out of or incident to the support of the YMCA,
• and all other operations arising under or otherwise incident to the
2
• provisions of this contract. The YMCA hereby assumes all liability
and responsibility for injuries, claims or suits for damages to
person or property, of whatever kind or character, whether real or
asserted, occurring during the term of this contract, arising out
of or by reasons of the support of the YMCA, and all other
operations arising under or otherwise incident to the provisions of
this contract.
7. The YMCA shall provide the City with Certificates of
Insurance for Workers' Compensation coverage for all statutory
amounts as required by Texas Law including a waiver of subrogation
and Commercial General Liability coverage with an aggregate of
$1,000,000 and $500,000 per occurrence listing the City as an
additional insured.
SIGNED IN DUPLICATE ORIGINALS, this the
legal / contracts /YMCAyouthSUMMERprograms
•
199
CITY OF BAYTOWN
By:
day of
BOBBY ROUNTREE, City Manager
YMCA
By:
3
,nt A 7
of 3
• vMca
of Greater
Houston
Baytown
201 Wye Drive
Baytown, Texas 77521
713/427 -1797
FAX 713/837 -1283
TENNIS LITTLE LEAGUE - 1995
Part Time Employees 11980
Social Security 152
Worker's Compensation 84
Total Salaries $ 2,216
Printing 30
Wearing Apparel 440
Educational 446
Total Supplies $ 916
Advertising 40
PortaCan Rental 300
Total Services $ 340
Total Tennis Little League $ 3,472
YMCA Mission
To put Judeo- Christian
• principles into practice
through programs that
build healthy body, mind
and spirit for ail.
A Member Agency
of the Unrtea way
•
7
YrACA
or reater
Mou_ avn
Baytown
201 Wye Drive
Baytown, Texas 77521
713/427 -1797
FAX 713/837 -1283
A DAY IN THE PARK
1995
A family day in the park offering something for everyone.
Each Saturday in the summer (excluding July 1) will feature a
different neighborhood park. Included will be games, face
painting, food, music, and prizes.
Games: Organized volleyball and three on three basketball.
Races, water balloon toss, three man water balloon
launcher for distance and accuracy. Horseshoes, Lug-
o -war, softball toss, etc,. Ribbons awarded on all
activities.
Food: Booths will be available for churches and civic
groups as fund - raisers. Organizations will be
required to donate prizes to reserve booth space.
Music: Opportunity to highlight neighborhood music groups.
Each presentation of "A Day in the Park" will be planned to
draw from the particular neighborhood surrounding that park.
YMCA Mission
To put Judeo- Christian
principles into practice
through programs that
build healthy body, mind
and spirit for all.
A Member Agency
of the United Way
Baytown
201 Wye Drive
Baytown, Texas 77521
713/427 -1797
FAX 713/837 -1283
SUMMER DAY IN THE PARK
1995
Salaries 2 Coordinators
20 hrs. at $9.00 x 10 wks x 2 = $3,600.00
Fica 3600 @ 7.65 = 276.00
Workman Comp. 243.00
Supplies & Equipment 2,000.00
Promotion 600.00
Awards 600.00
Total $ 7,319.00
YMCA Mission
To put Judeo - Christian
• principles into practice
through programs that
build healthy body, mind
and spirit for all.
A Member Agency
of the United Way
•
0
EXHIBIT "B"
. Agreement between the Baytown Family YMCA and City of Baytown Parks & Recreation
Department for the provision of providing youth summer recreation programs in the
following areas: a special population program; two(2) tennis little leagues,
sites yet to be identified; and a family day in the park program aimed at
selected neighborhood parks on rotating Saturdays .
Item 1: The YMCA will provide youth recreation programs at the sites from
June 5 through August 4, 1995.
Item 2: The YMCA is responsible for, but not limited to, providing all staff,
equipment, and supplies.
Item 3: The City is responsible for maintenance of the sites including, but
not limited to, mowing of grass, litter abatement, tennis net repair,
playground equipment maintenance, and facility set up (Gray
Recreation Center).
Item 4: It is agreed that the YMCA will provide attendance records for each
site at the completion of the youth summer recreation programs.
Item 5: It is agreed that the,YMCA will be responsible for registering all
participants in the programs; the City will refer all inquiries about
the programs to the YMCA.
Item 6: It is agreed that the City of Baytown Parks & Recreation Department
will be listed as a co- sponsor of the programs.
Item 7: It is agreed that the City will pay the YMCA the following amounts
for each program: (1) Family Day In the Park -- $7,319; (2)
Tennis Little League Program -- $3.472; (3) Special Population --
$4,118. Total contract will be for $14,909.
Item 8: It is agreed that, upon request, the YMCA will provide financial
records of all expenditures pertaining to the youth summer
recreation programs to the City of Baytown at the completion of the
programs. Further, any balance remaining from the total contracted
sum of $14,909 at the completion of the program will be refunded to
the City of Baytown by September 1, 1995.
Item 9: It is agreed that the City will allow the YMCA to retain the
registration fees from Tennis Little League and Special Population
to help offset administration cost to the YMCA.
Item 10: It is agreed that the YMCA will provide the Parks & Recreation
Department a list of proposed registration fees for the above
programs for approval by the Department prior to the registration of
participants.
•
C]
•
BUDGET FOR SPECIAL POPULATIONS - 1995
Staff Director (part time)
Aides
Life Guards
Social Security Director
Aides
Life Guards
Workers Comp. Director
Aides
Life Guards
Supplies
Postage
Printing
Wearing Apparel
Medical
Educational
Services
Advertising
(200 Hrs)
(360 Hrs)
(32 Hrs)
$ 1,500
1,530
144
115
117
11
44
45
4
$ 3,510
38
25
45
100
325
$ 533
$ 74
$ 4,117
t
YMCA
of Greater
Houston
Baytown
201 Wye Drive
Baytown. Texas 77521
71314271797
FAX 713/837 -1283
YMCA Mission
To put Judeo - Christian
principles into practice
through programs that
build healthy body, mind
and spirit for all.
4�
A Member Agency
of the United Way
0