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2019 07 09 CCPD MinutesMINUTES OF THE REGULAR MEETING OF THE BOARD OF DIRECTORS OF THE BAYTOWN CRIME CONTROL AND PREVENTION DISTRICT July 9, 2019 The Board of Directors of the Baytown Crime Control and Prevention District (CCPD) met in a Regular Meeting on Tuesday, July 9, 2019, at 4:30 P.M., in the Council Chamber of the Baytown City Hall, 2401 Market Street, Baytown, Texas with the following in attendance: Rikki Wheeler President Dr. Chris L. Warford Vice President Randall B. Strong Director Lloyd J. Herrera Director James Coker Director Steele Arthur Director Rick Davis General Manager Karen Horner General Counsel Alisha Segovia Deputy Secretary President Rikki Wheeler convened the July 9, 2019, CCPD Board Regular Meeting with a quorum present at 4:30 P.M., all members were present with the exception of Director James Coker who arrived at 4:32 P.M. and Director Anesia Lamont who was absent. 1. CCPD FISCAL YEAR 2019-20 PROPOSED BUDGET a. Conduct the first public hearing regarding the Baytown Crime Control and Prevention District Fiscal Year 2019-20 Proposed Budget. At 4:30 P.M. President Wheeler opened the Baytown Crime Control and Prevention District Fiscal Year 2019- 20 Proposed Budget public hearing at 4:30 P.M. Finance Director Wade Nickerson presented the Board with an overview of the budget and noted that the proposed budget remained the same as what was submitted to the Board at their June 11 `h, 2019 meeting, with one change, which is an accounting change that lowered the unforeseen amount from approximately $56,000 to an estimated $36,000, about a $16,600 change; this was done to correct an accounting error, but noted that all of the requested items were funded and unchanged. Mr. Nickerson also noted that the Board has not used the unforeseen line item in the last two years; however, prior to that, the Board did approve the purchase of the high water vehicles. Mr. Nickerson noted that the proposed budget has total revenue of $1,908,878 and total expenditures of $2,413,682, leaving an ending fund balance of zero. With no one desiring to speak on this item, President Wheeler closed this public hearing regarding the Baytown Crime Control and Prevention District Fiscal Year 2019-20 Proposed Budget at 4:33 P.M. CCPD Board Regular Meeting Minutes July 9, 2019 Page 2 of 3 b. Conduct the second public hearing regarding the Baytown Crime Control and Prevention District Fiscal Year 2019-20 Proposed Budget. At 4:33 P.M., President Wheeler opened the Baytown Crime Control and Prevention District Fiscal Year 2019-20 Proposed Budget public hearing. With no one desiring to speak on this item, President Wheeler closed this public hearing regarding the Baytown Crime Control and Prevention District Fiscal Year 2019-20 Proposed Budget at 4:33 P.M. C. Consider a resolution adopting the Baytown Crime Control and Prevention District's Fiscal Year 2019-20 Budget. A motion was made by Director Lloyd J. Herrera, and seconded by Vice President Dr. Chris L. Warford approving Resolution No. 59 adopting the CCPD FY 2019-20 Budget. The vote was as follows: Ayes: President Rikki Wheeler, Vice President Dr. Chris L. Warford, Director Randall B. Strong, Director Lloyd J. Herrera, Director James Coker, Director Steele Arthur Nays: None Other: Director Anesia Lamont (Absent) Approved RESOLUTION NO. 59 A RESOLUTION OF THE BOARD OF DIRECTORS OF THE BAYTOWN CRIME CONTROL AND PREVENTION DISTRICT ADOPTING A BUDGET FOR THE ENSUING FISCAL YEAR, BEGINNING OCTOBER 1, 2019, AND ENDING SEPTEMBER 30, 2020, IN ACCORDANCE WITH CHAPTER 363 OF THE TEXAS LOCAL GOVERNMENT CODE AND TIIE ALTERNATIVE PROCEDURES ADOPTED BY THE DISTRICT; MAKING OTHER PROVISIONS RELATED THERETO; AND PROVIDING FOR THE EFFECTIVE DATE THEREOF. 2. REPORTS a. Receive the Baytown Crime Control and Prevention District's Quarterly Financial and Investment Reports for the Quarter Ending June 30, 2019. Mr. Nickerson presented the financial reports for the quarter ending on June 30, 2019. He noted that the budget 75.32% of what was budgeted, which is where it is supposed to be at this time in the year; sales tax revenue are also at about 75°'o with interest rate revenues coming in a little CCPD Board Regular Meeting Minutes July 9, 2019 Page 3 of 3 higher than expected, staff is seeing a downward trend on those, which should continue for the next several months. The revenue is down an estimated-8.20•o and sales tax is down -6.44% from the previous year and this was expected as the Hurricane Harvey effect is winding down. As it relates to expenditures none of the line items are following a normal pattern, but they will all come together at the end of the year. The investment report shows a monthly interest rate of 2.403600/'o for quarterly interest earnings being $1,753.16. President Wheeler noted that the financial reports are considered received. 3. MANAGER'S REPORT a. The next Baytown Crime Control and Prevention District meeting is scheduled for Tuesday, October 8, 2019, at 4:30 P.M., in the Council Chamber located at City Hall, 2401 Market Street, Baytown, Texas 77520. General Manager Rick Davis reminded the Board that their next regularly scheduled meeting is scheduled for October 8th at 4:30 P.M. in the Council Chamber. 4. ADJOURN With there being no further business to discuss, President Wheeler adjourned the July 9, 2019, CCPD Board Regular Meeting at 4:43 P.M. 4 Leticia Brysch, Secretary City of Baytown ".