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2019 06 11 CCPD MinutesMINUTES OF THE REGULAR MEETING OF THE BOARD OF DIRECTORS OF THE BAYTOWN CRIME CONTROL AND PREVENTION DISTRICT June 11, 2019 The Board of Directors of the Baytown Crime Control and Prevention District (CCPD) met in a Regular Meeting on Tuesday, June 11, 2019, at 4:30 P.M., in the Hullum Conference Room of the Baytown City Hall, 2401 Market Street, Baytown, Texas with the following in attendance: Rikki Wheeler President Dr. Chris L. Warford Vice President Randall B. Strong Director Anesia Lamont Director Lloyd J. Herrera Director James Coker Director Rick Davis General Manager Mike Garner General Counsel Alisha Segovia Deputy Secretary President Wheeler convened the June 11, 2019, CCPD Board Regular Meeting with a quorum present at 4:30 P.M., all members were present with the exception of Director Steele Arthur who was absent. 1. MINUTES a. Consider approving the minutes of the Baytown Crime Control and Prevention District Regular Meeting held on April 9, 2019. A motion was made by Director Lloyd J. Herrera, and seconded by Vice President Dr. Chris L. Warford approving the April 9, 2019, CCPD Board Regular Meeting minutes. The vote was as follows: Ayes: President Rikki Wheeler, Vice President Dr. Chris L. Warford, Director Randall B. Strong, Director Anesia Lamont, Director Lloyd J. Herrera, Director James Coker Nays: None Other: Director Steele Arthur (Absent) Approved CCPD Board Regular Meeting Minutes June 11, 2019 Page 2 of 3 2. DISCUSSIONS a. Discuss the Baytown Crime Control and Prevention District Fiscal Year 2019-20 Proposed Budget and budget process. General Manager Rick Davis presented the proposed 2019-20 Fiscal Year budget and noted that the proposed CCPD budget includes projected sales tax revenues of $1,871,338, which includes a 2% increase compared to the current budget year with a total operating budget of $2,033,483; total expenditures at $2,427,558, and an ending fund balance of zero. Mr. Davis noted that having an ending balance of zero is different from what has been done in the past, and clarified that any fund balance had been rolled into the unforeseen initiative line item. This change will allow the Board to access those funds for any unknown initiative through the reprogramming of funds versus a budget amendment. Mr. Davis further noted a change to the Personnel Services line item, as the projected amount was changed to accommodate an increase in the City's TMRS contributions by $82; this amount was removed from the Unforeseen Initiative line item. Other items of note included: • a projected 5°10 increase for salaries and benefits for the fifteen (15) personnel positions based on the salary rates of a sergeant and seasoned officers and not entry level; • the Supplies line item now includes an annual allowance for the officers' wearing apparel; • the Maintenance line item includes the recurring costs of the body camera replacement and storage contract that was previously in the Capital Outlay line item; • the Services line item includes $30,000 for the costs of CCPD's reauthorization election; and • $200 to pay for the legally mandated bonds for each board member that was previously paid out of the City's General Fund. Mr. Davis further noted that the Capital Outlay line item includes the following: • $63,080 for the purchase of nineteen Mobile Data Terminal Computers (MDT's) for vehicles; • $14,000 for the purchase two (2) replacement ATVs; and • $230,560 to purchase four (4) vehicles replacements with said amount including the vehicles and related equipment. As previously mentioned, Mr. Davis noted that the staff had not left any monies in the Fund Balance, but instead moved those monies in the Contingency line item that includes $36,517 for new initiatives to be used during the year and $50,000 for the SWAT replacement program, which includes $25,000 from last year's budget and $25,000 for this year's budget. CCPD Board Regular Meeting Minutes June l l , 2019 Page 3 of 3 Assistant General Manager Kevin Troller requested that staff provide a recap of the SWAT replacement program. Finance Director Wade Nickerson reported that this program is for the SWAT officers who have specialty equipment that have a life expectancy of five (5) years; therefore, this item acts as a savings account to allow for the timely replacement of this equipment every five years. Director Herrera questioned why over -time was not included in the proposed budget. Police Chief Keith Dougherty noted that over -time is not typically utilized for these special programs and should these officers be used for other projects, they would be paid out of the Police Department's Budget, which is a part of the General Fund. Vice President Chris L. Warford inquired over the items listed in the Maintenance line item. Mr. Troller reiterated that the Maintenance line item includes the recurring costs of the body camera replacements and storage contract, which were previously covered under Capital Outlay, but are more appropriately placed in the Maintenance line item. To conclude, Mr. Troller noted that the next CCPD meeting is scheduled for July 9th, at which time the District will hold the two public hearings and the Board will consider approving the proposed budget. 3. REPORTS a. Presentation of the Baytown Crime Control and Prevention District Hot Spot and Commercial Vehicle Enforcement (CVE) statistical report. Police Chief Keith Dougherty presented the Baytown Crime Control and Prevention District's Hot Spot and Commercial Vehicle Enforcement (CVE) statistical reports. 4. MANAGER'S REPORT a. The next Baytown Crime Control and Prevention District meeting is scheduled for Tuesday, July 9, 2019, at 4:30 P.M., in the Council Chamber located at City Hall, 2401 Market Street, Baytown, Texas 77520. Mr. Davis stated that the next Baytown Crime Control and Prevention District meeting is scheduled for Tuesday, July 9, 2019, at 4:30 P.M, in the Council Chamber, at which time the public hearing and consideration of approval for the budget will be held. 5. ADJOURN With there being no further business to discuss, President Wheeler adjourned the June 11, 2019, CCP Board Regular Meeting at 4:49 P.M. �• ice,:. , Leticia Brysch, Secretary City of Baytown .j )'Cp